Company Formation, Lasted News

Starting an Import Export Company in Vietnam: A Guide to Licenses & Procedures

Posted on 15/04/2026 by SEN

Import export company in Vietnam – is 100% foreign ownership allowed in this sector?

Vietnam has emerged as one of Southeast Asia’s most dynamic trading hubs, supported by a strong network of Free Trade Agreements (FTAs) including CPTPP, EVFTA, UKVFTA, and RCEP. These agreements provide preferential tariff rates, streamlined market access, and enhanced supply chain efficiency for both import and export activities. Combined with modern logistics infrastructure such as the deep-water ports at Cai Mep-Thi Vai and Cat Lai, along with expanding international airports, Vietnam offers foreign investors an ideal gateway to establish an import export company in Vietnam.

In 2026, the Law on Investment 2025 (effective from March 1, 2026, with conditional business lines from July 1, 2026) introduces significant improvements, including an optional ERC-first pathway and a substantial reduction in conditional sectors. This guide provides a clear, up-to-date roadmap for setting up a 100% foreign-owned (FDI) import-export company in Vietnam, covering the legal framework, licensing steps, post-incorporation compliance, tax obligations, and practical FAQs.

1/ Legal Framework for Import Export Company in Vietnam

Vietnam’s investment regime for foreign direct investment (FDI) in trading activities is based on the Law on Investment 2025, the Law on Enterprises 2020 (as amended), and the Law on Foreign Trade Management 2017. Since its WTO accession in 2007, Vietnam has progressively liberalized trading rights and grants national treatment to properly registered foreign-invested enterprises (FIEs).

Key features under the 2025 Law include:

100% foreign ownership permitted for most general trading, import, and export activities.

Trading rights automatically granted through registered business lines (VSIC codes) in the IRC and ERC, allowing import and export of non-prohibited goods.

Reduction of approximately 38 conditional business lines and revision of another 20 sectors (effective July 2026), making the setup process more investor-friendly.

Optional ERC-first approach: Eligible investors can incorporate the company before obtaining the Investment Registration Certificate (IRC), with the IRC to be secured within 12 months.

Understanding Trading Rights: Import, Export, and Distribution

Import export company in Vietnam – clear differentiation helps prevent common compliance issues:

Export rights: Allow purchasing goods domestically and exporting them. FDI companies generally enjoy this without additional licensing for non-restricted items.

Import rights: Permit bringing goods into Vietnam for resale, processing, or internal use, in line with the registered business scope.

Distribution rights (wholesale/retail): More strictly regulated and may require additional approval from the Department of Industry and Trade (DoIT), especially for certain consumer goods. Pure import-export operations typically do not need full distribution rights.

Accurate registration of VSIC codes and project objectives is essential to avoid customs delays or operational restrictions.

2/ Step-by-Step Licensing Process for FDI Import Export Company in Vietnam

The licensing process has become more flexible in 2026. The traditional route is IRC → ERC, but the new optional ERC-first path accelerates initial incorporation for qualifying projects. The overall timeline is typically 4–8 weeks, handled mainly by the provincial Ministry of Finance.

Foreign investors are required to obtain two key certificates before operating a business, including an import export company in Vietnam.

Step 1: Securing the Investment Registration Certificate (IRC)

The IRC approves the investment project, including capital, location, objectives, and business lines.

Required documents include:

Application form for investment registration.

Detailed investment project proposal (business activities, capital sources, and timeline).

Proof of the investor’s financial and legal capacity (bank statements, audited accounts, or commitments; passports and business documents must be consular legalized and translated into Vietnamese).

Proof of business address (lease agreement or ownership documents).

Processing time: Approximately 5-7 weeks for standard projects (longer for conditional cases).

The IRC serves as the legal foundation for company formation and trading rights.

EXPLORE SET UP COMPANY SERVICES

Step 2: Obtaining the Enterprise Registration Certificate (ERC)

Apply for the ERC via the National Business Registration Portal to establish the legal entity and obtain a tax code.

Key documents: import export company in Vietnam

Copy of IRC (if applicable).

Company charter.

List of members/shareholders and legal representative details.

Power of attorney (if needed).

Processing time: 7 – 10 working days.

The ERC enables opening a Direct Investment Capital Account (DICA), signing contracts, and starting preparatory operations.

>>> Reference: Essential Step For Setting Up a Company in Vietnam| Trading Businesses

Step 3: The Mandatory “Business License” for Trading Activities

For pure import export company in Vietnam, no separate general trading license is required beyond properly registered business lines in the IRC/ERC, thanks to Vietnam’s WTO commitments. Trading rights are embedded in these certificates.

However, attention is needed in the following cases:

Distribution/wholesale activities: May require a specific Business License for goods trading and related activities from the Department of Industry and Trade (DoIT).

Restricted or conditional goods (e.g., rice, sugar, petroleum, tobacco, certain chemicals): Additional permits or quotas from relevant ministries are mandatory.

Post-setup: Register for a customs code if engaging in frequent import/export operations.

Always cross-check HS codes against the latest prohibited and restricted lists (updates to Decree 69/2018/ND-CP and its successors). Many investors overlook the DoIT sub-license when distribution elements are involved, leading to compliance gaps.

3/ Essential Post-Incorporation Compliance & Tax Planning

After obtaining the licenses, the focus shifts to operational readiness and risk mitigation.

Capital Contribution Rules (The 90-Day Deadline)

Investors must fully contribute the registered charter capital within 90 days from the date of ERC issuance (excluding time for asset transportation, import, and ownership transfer). Failure to meet this deadline may result in administrative fines, blocked bank transactions, or requirements to adjust the charter capital. Choose a realistic capital level that matches your anticipated trade volume. All capital contributions must be made through the dedicated DICA.

Overview of Tax Planning

Corporate Income Tax (CIT): Standard rate of 20%. Preferential rates (10% for 15 years or 17% for 10 years) and exemptions are available for encouraged sectors, locations, or export-oriented projects.

Value-Added Tax (VAT): 0% on exports (with possible refund of input VAT); standard 10% or reduced rates on imports and domestic sales.

Import/Export Duties: Preferential or zero rates under FTAs, with exemptions on machinery and equipment for qualifying projects.

Early tax planning helps optimize cash flow, especially for export-focused businesses.

4/ Key Taxes FDI Trading Companies in Vietnam Must Comply With

FDI trading companies must comply with the following key taxes:

VAT: Charged on imports (creditable or refundable for exporters); 0% rate on qualified exports.

CIT: 20% on taxable profits, with available incentives and 5-year loss carry-forward.

Personal Income Tax (PIT): Progressive rates from 5% to 35% on employee salaries, plus withholding on certain foreign payments.

Import/Export Duties: Calculated based on HS codes and applicable FTAs — critical for profit margin planning. Restricted goods may be subject to quotas or special taxes.

Foreign Contractor Withholding Tax: Applies to payments for overseas services (combined CIT + VAT).

Maintaining accurate accounting records is essential for claiming VAT refunds and duty exemptions. Audits and customs inspections are common, so robust bookkeeping is highly recommended. For specific goods such as petroleum or rice, additional excise or consumption taxes may apply.

>>> Download Vietnam Tax Handbook For Investor

5/ FAQ: Frequently Asked Questions about Setting Up an Import Export Company in Vietnam

> What is the minimum capital requirement?

There is no statutory minimum capital for general trading companies. However, the charter capital should be realistic and sufficient for the intended business scale. Typical starting amounts range from USD 20,000 to USD 100,000 or more, depending on operations.

> How long does the entire licensing process take?

Usually 6–8 weeks for obtaining the business license for import–export activities. Additional time is required for restricted goods or distribution rights.

> Which items are restricted or prohibited?

Prohibited items include weapons, explosives, and certain used consumer goods. Restricted items (requiring special licenses or quotas) include rice, petroleum products, tobacco, sugar, certain chemicals, and cultural products. FDI companies often face limitations when exporting rice or trading petroleum.

> Do I need a physical office or warehouse?

A registered business address is mandatory. Virtual offices have certain limitations; however, at the initial stage, you may use a virtual office to complete the company registration before securing a suitable physical location.

Warehousing requirements will depend on your specific business model.

> Can business lines be amended later?

Yes, you can amend or add business lines later. This process requires approval from the licensing authority.

6/ Conclusion & Strategic Consultation Offer for Import Export Company in Vietnam

In 2026, establishing an import export company in Vietnam has never been more accessible, thanks to the streamlined Law on Investment 2025, strong FTA benefits, and excellent logistics infrastructure. By properly following the IRC and ERC process, registering accurate trading rights, meeting the 90-day capital contribution deadline, and maintaining tax compliance, foreign investors can successfully enter one of Asia’s most promising trade markets.

However, nuances related to conditional goods, distribution rights, and post-setup obligations still require careful attention to avoid unnecessary delays or penalties.

Our specialized Vina TPT legal team provides comprehensive support for FDI company formation, licensing, tax optimization, and ongoing compliance tailored specifically for import export businesses in Vietnam.

Contact Vina TPT today for a personalized consultation and turn your import-export ambitions into a compliant and profitable operation in Vietnam.

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(This guide is based on regulations as of April 2026. Laws and implementing decrees may be updated — please consult official authorities or qualified legal and tax advisors for your specific situation.)

Lasted News, Accounting & Tax

Law on Investment 2025: Major improvements making Vietnam more attractive for investors

Posted on 15/04/202619/04/2026 by VINA TPT

The Law on Investment 2025 (No. 143/2025/QH15), passed by the National Assembly on December 11, 2025 and officially effective from March 1, 2026, is considered one of the most important reforms in recent years. It aims to build a more transparent, favorable, and competitive investment environment in Vietnam.

The new law significantly reduces administrative procedures, lowers market entry barriers, and focuses on attracting high-quality FDI, particularly in technology, innovation, and strategic economic sectors.

This article highlights the key improvements under the Law on Investment 2025, helping both domestic and foreign investors better understand the practical benefits when starting a business in Vietnam or expanding their investment operations.

1. Significant reduction in conditional business sectors

One of the most prominent reforms in the Law on Investment 2025 is the substantial reduction in conditional business sectors.

Specifically, the law:

Removes 38 conditional investment and business sectors
Revises the scope of 20 other sectors

These changes significantly lower market entry barriers. Investors – especially startups, technology companies, digital service providers, and foreign investors, can now implement business activities more easily without having to navigate numerous sub-licenses.

By simplifying business conditions, the law not only expands economic freedom but also enhances the competitiveness of Vietnam’s investment climate, while still ensuring effective oversight through a strengthened post-audit mechanism.

2. Faster and more flexible company establishment for foreign investors

The Law on Investment 2025 introduces significant improvements for foreign investors when starting a business in Vietnam.

Previously, investors were generally required to secure an approved investment project before establishing a company. Under the new regulations:

It is no longer mandatory to have an investment project in place before company incorporation.
In many cases, investors can obtain the Enterprise Registration Certificate (ERC) first and complete the Investment Registration Certificate (IRC) afterward.

This change delivers clear advantages and saves considerable time:

Before: IRC had to be obtained before ERC – resulting in longer timelines and higher costs.
After: Companies can establish their legal entity earlier, allowing greater flexibility to prepare for operations.

As a result, businesses can quickly establish their presence in Vietnam – leasing offices, opening bank accounts, recruiting staff, and commencing operations without being delayed by lengthy procedures.

Important Note:

Although companies may now obtain the Enterprise Registration Certificate (ERC) before the Investment Registration Certificate (IRC), investors are still required to complete the IRC procedure within 6 months from the date the ERC is issued. Failure to do so may result in suspension of business activities or administrative penalties as stipulated by law.

3. Streamlined Investment policy approval procedures

The new law significantly narrows the scope of projects requiring investment policy approval, limiting it to large-scale or sensitive projects involving national defense, security, environment, or land use.

Additionally, two previous adjustment requirements have been removed:

Capital increases of 20% or more
Changes in technology

These reforms greatly reduce “pre-approval” procedures, shorten project implementation timelines, and minimize unnecessary administrative delays. Investors can now respond more proactively to business opportunities and bring projects into operation at the right time.

4. Expanded special investment procedures and incentives

The Law on Investment 2025 expands the application of special investment procedures and incentives in:

Industrial zones
High-tech zones
Free trade zones
Key economic regions

The law also introduces enhanced incentives for strategic sectors, including:

Semiconductor and chip manufacturing
Research and development (R&D)
High technology, digital transformation, and green economy

These policies enable investors to access more attractive incentives related to taxation, land use, and administrative procedures, thereby encouraging capital flows into high value-added industries.

5. Other notable improvements for investors

In addition to the major changes, the Law on Investment 2025 brings several other meaningful improvements:

More flexible project duration
Simplified procedures for outward investment (removal of approval requirements in certain cases)
Stronger emphasis on post-audit mechanisms instead of pre-approval
Enhanced protection of investors’ legitimate rights, while effectively screening out inefficient projects

These improvements contribute to building a more transparent, stable, and trustworthy investment environment in Vietnam.

How these changes benefit domestic and foreign investors

For foreign investors (FDI):

Reduced time and cost of company establishment
Greater flexibility when entering the Vietnamese market
Easier access to investment incentives
Lower administrative and procedural risks

For Vietnamese enterprises:

Expanded freedom of business operations
Increased opportunities for international cooperation
Reduced administrative burden
Better access to foreign capital and technology

Overall benefits:

A significantly improved national investment climate
Enhanced competitiveness
Accelerated digital transformation
Stronger support for sustainable economic development

Practical implications and recommendations for investors

Although the Law on Investment 2025 offers many advantages, thorough preparation remains essential to fully capitalize on the new regulations.

Investors should pay attention to the following:

Prepare complete and accurate documentation from the initial stage
Fully understand the post-audit mechanism to minimize potential risks
Develop a clear plan to maximize available incentives

Recommendation:

To make the most of the opportunities presented by the Law on Investment 2025, businesses should engage a professional consulting firm early in the planning process. Vina TPT, with extensive experience in investment consulting and FDI company formation, provides comprehensive support, from corporate structuring and IRC/ERC procedures to post-establishment outsourced finance & accounting services.

Conclusion

The Law on Investment 2025 represents a major milestone in improving Vietnam’s investment environment, delivering tangible benefits for both domestic and international investors.

Contact Vina TPT today for a free consultation on how to effectively leverage the Law on Investment 2025 when establishing or expanding your business in Vietnam. Our expert team is ready to support you from the initial idea through to successful implementation.

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Accounting & Tax, Lasted News

Optimizing cash flow with accounts payable outsourcing services

Posted on 13/04/202618/04/2026 by VINA TPT

In many businesses, cash flow problems do not stem from insufficient revenue, but from poor management of payables. Slow invoice processing, poorly timed payments, or lack of visibility into outstanding obligations can lead to sudden cash shortages, missed investment opportunities, or unnecessary financing costs.

In Vietnam’s current environment of rising operating costs and increasingly strict compliance requirements, maintaining a manual and fragmented Accounts Payable process has become a major barrier to financial efficiency.

Accounts Payable Outsourcing Services offer a completely different approach: transforming the payment process from an administrative function into a strategic tool that helps businesses gain better control over cash flow, optimize costs, and make more accurate financial decisions.

1. What are accounts payable outsourcing services?

Accounts Payable Outsourcing Services involve transferring all or part of the Accounts Payable (AP) process – the management of supplier payments – to a specialized external provider.

Instead of your internal accounting team handling everything from invoice receipt and verification to approval, payment, and reconciliation, you simply forward the relevant documents to the service provider. Their expert team then manages the entire process with speed, accuracy, and full compliance with Vietnamese regulations.

A comprehensive AP outsourcing package typically includes:

Invoice receipt and digitalization
Three-way matching (invoice vs. purchase order vs. goods receipt)
Automated approval workflows
Payment execution (domestic and cross-border)
Vendor management and statement reconciliation
Regular reporting and analysis

With this service, Accounts Payable is no longer a repetitive administrative burden, it becomes a powerful strategic tool for effective cash flow control and optimization.

2. Why accounts payable outsourcing is a growing trend in Vietnam 2026

In 2026, Accounts Payable Outsourcing Services have emerged as a clear and rapidly growing trend in Vietnam. This shift is driven by several key realities in the business environment:

Surging transaction volumes and invoice numbers due to expanding manufacturing, trading, distribution, and strong FDI inflows.
Severe shortage of qualified accounting talent, coupled with continuously rising costs for salaries, training, and retention.
Increasing compliance pressure from Circular 99/2025/TT-BTC, mandatory electronic invoicing, and updated VAT and withholding tax regulations.

What was once viewed as a routine back-office task has now become a strategic lever for optimizing cash flow, tightening cost control, and elevating overall financial management.

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3. Optimizing cash flow with accounts payable outsourcing services

This is the core benefit many companies seek when moving from an in-house process to professional Accounts Payable Outsourcing.

Improved visibility into payables: All invoices are digitized and tracked in a centralized system, giving you real-time clarity on what is due and when. This leads to far more accurate cash flow forecasting and helps avoid sudden shortfalls or idle cash.
Maximize early payment discounts and avoid late fees: The service provider proactively identifies discount opportunities and ensures payments are made on time, delivering immediate cost savings while preventing unnecessary penalties.
Strategic payment scheduling: Based on actual cash flow, payments can be timed optimally within agreed credit terms – keeping cash in your business longer without harming supplier relationships.
Fewer errors and supplier disputes: Automated three-way matching catches discrepancies early, reducing invoice conflicts. Stronger supplier relationships often lead to better payment terms and pricing in the long run.
Real-time reporting and CFO-ready dashboards: Leadership gains instant access to aging reports, cash requirements, and vendor performance data, enabling faster and more informed decisions.
Significant operating cost savings: Reduce the need for dedicated AP staff, software licenses, and manual processing time – often cutting related expenses by 30–40%.
Higher accuracy and lower risk: Multi-level quality control minimizes human error, a common issue when handling high invoice volumes internally.
Stronger regulatory compliance: Full adherence to 2026 rules on VAT, withholding tax, and electronic invoicing reduces the risk of penalties during audits.
Freed-up internal resources: Your accounting team can focus on financial analysis, budgeting, and strategic work instead of processing hundreds of invoices each month.

In essence, Accounts Payable Outsourcing shifts your focus from simply “managing payables” to professionally “optimizing cash flow” – delivering far superior results compared to traditional in-house processes.

4. Who should consider accounts payable outsourcing services?

This service is particularly valuable for companies with high invoice volumes and complex payable processes, including:

Manufacturing companies – dealing with large volumes of raw material, machinery, and logistics invoices that require tight cost and supplier control.
Trading, distribution, and retail businesses – processing hundreds or thousands of supplier invoices monthly across multiple vendors.
FDI enterprises – needing reliable local support to ensure VAS compliance, multi-currency handling, and transparent reporting to headquarters.

If your business falls into any of these categories and faces pressure on cash flow or accounting workload, Accounts Payable Outsourcing is a solution worth serious consideration.

5. How Accounts Payable Outsourcing Works – Step by Step

At Vina TPT, the Accounts Payable Outsourcing process is structured, transparent, and fully integrated with your accounting system. It follows four clear steps:

Step 1: Invoice Receipt & Validation

You send invoices, purchase orders, and supporting documents. Our team verifies completeness and compliance before recording.

Step 2: Recording & Payables Tracking

Invoices are accurately recorded in the accounting system. A detailed payables ledger is maintained by the vendor and due date for full visibility.

Step 3: Reconciliation & Variance Analysis

We perform three-way matching and reconcile accounting records with actual documents. Any discrepancies are immediately flagged with recommended solutions. Close integration with your overall accounting data ensures consistency and fast issue resolution.

Step 4: Payment Planning & Reporting

Based on your real cash flow situation, we propose an optimized payment schedule, execute payments, and deliver detailed reports to help leadership control costs effectively.

The entire process runs on a secure modern cloud platform and integrates seamlessly with your existing accounting system.

Vina TPT does not simply process invoices and payments, we deliver a comprehensive Accounts Payable solution that actively helps you control payables and optimize cash flow.

With over 20 years of experience supporting FDI and Vietnamese companies across manufacturing, trading, and distribution, we deeply understand the real challenges you face – from data discrepancies and delayed payments to complex compliance requirements.

Contact Vina TPT today for a free consultation and to build a customized Accounts Payable Outsourcing solution tailored to your business.

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Lasted News, Accounting & Tax

Outsource financial accounting services: The dominant operational trend for Vietnam businesses in 2026 and beyond

Posted on 11/04/202618/04/2026 by VINA TPT

In the context of rapid digital economy growth and the Law on Investment 2025 taking effect from March 1, 2026, Vietnamese businesses are swiftly shifting toward more flexible and efficient operating models. Outsourced financial accounting services have emerged as a key trend during 2025–2026.

Major changes in accounting and tax regulations – notably Circular 99/2025/TT-BTC replacing Circular 200 from January 1, 2026, along with new provisions on VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT) – have created significant pressure on fixed costs and compliance requirements. Combined with the ongoing digital transformation, many businesses have realized that maintaining a large in-house accounting team is no longer the optimal solution.

This article analyzes why outsourcing financial accounting services is becoming the dominant trend, its practical benefits, future development directions through 2030, and the 5 important questions you should ask before selecting the right service provider.

1. Why outsource financial accounting services is becoming a major trend in Vietnam 2026

Currently, SMEs account for more than 98% of all enterprises in Vietnam, while FDI inflows continue to grow strongly in both scale and volume. However, maintaining a full in-house accounting team has become an increasingly heavy burden for many businesses.

The main challenges stem from:

Continuously rising costs of qualified accounting personnel
Frequent changes in tax laws and accounting regulations (VAS, Circular 99/2025/TT-BTC, electronic invoicing, VAT policies, etc.)
Pressure from digital transformation, which demands fast, accurate, and real-time reporting systems
Difficulties in recruiting and retaining talented accountants who possess deep knowledge of both Vietnamese standards and international practices

In response to these challenges, more and more businesses are adopting a hybrid model – maintaining a small, lean in-house accounting team for daily operations while outsourcing more complex functions such as financial reporting, tax compliance, and strategic advisory.

It is clear that outsourcing financial accounting services is no longer merely a cost-saving solution. It has evolved into a smart operational strategy that enhances businesses’ long-term competitiveness in Vietnam’s dynamic and ever-changing business environment.

2. Key benefits of outsource financial accounting services for SMEs and FDI companies

Unlike in the past when outsourcing was mainly viewed as a cost-cutting solution, businesses today use it as a lever to elevate the quality of financial management.

Outsourcing financial accounting services delivers many practical and long-term benefits:

Significant cost savings: Reduce expenses by 30-40% compared to building and maintaining a full in-house accounting team, including salaries, training, accounting software, and office costs.
Reduced compliance and tax penalty risks: Professional providers stay up-to-date with legal changes, ensure full compliance with VAS, support timely tax filings, and are ready to assist during tax audits or inspections.
Timely reporting and better decision-making: Deliver clear management reports, real-time dashboards, and necessary financial analysis, enabling leaders to proactively monitor cash flow and business performance.
High flexibility and scalability: Easily adjust service scope according to the company’s development stage – from basic bookkeeping to strategic financial advisory and Fractional CFO support.
Focus on core business activities: Leadership and specialized teams can dedicate time and resources to product development, customer service, and business expansion instead of being distracted by administrative compliance tasks.

In summary, outsource financial accounting services not only helps businesses reduce costs and risks but also provides a clear competitive advantage through optimized resource allocation and improved financial decision-making.

2. Key benefits and future trends of Outsourced Financial Accounting services in Vietnam

Unlike in the past, when outsourcing was primarily viewed as a cost-saving measure, Vietnamese businesses today are increasingly adopting outsourced financial accounting services as a strategic lever to elevate the overall quality of financial management.

These benefits extend far beyond immediate gains and point toward strong development trends in the period 2026-2030. Outsourced financial accounting services in Vietnam are expected to evolve significantly with the following key features:

Cloud-based systems and AI automation: Accounting processes will be heavily automated through cloud technology and artificial intelligence, reducing human error, accelerating processing speed, and improving overall accuracy.
Real-time reporting and data analytics: Businesses will no longer need to wait for periodic reports. Instead, they can monitor critical financial indicators anytime through intuitive online dashboards.
Strategic advisory and Fractional CFO services: Outsourcing will shift from pure execution to high-level strategic consulting, including long-term financial planning, capital structure optimization, and risk management.
Stronger alignment with international standards: Particularly IFRS and ESG reporting, helping FDI companies more easily meet requirements from foreign investors and parent companies.
Hybrid outsourcing model becomes the norm: Combining a lean in-house team with specialized outsourced services will be the most common and balanced approach.
Vietnam emerges as a regional Accounting BPO hub: With competitive costs and a high-quality accounting workforce, Vietnam is rapidly becoming an attractive destination for multinational corporations to establish their accounting Business Process Outsourcing (BPO) centers.

In conclusion, outsourced financial accounting services not only provide immediate practical advantages but also represent a long-term strategic solution. They empower Vietnamese businesses to compete more effectively and sustainably in the dynamic business environment of 2026 and beyond.

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3. 5 important questions you should ask before choosing an outsource financial accounting Provider

Choosing the right partner for outsource financial accounting services will determine your business’s success and peace of mind for years to come. Here are the 5 most critical questions to ask before signing a contract:

1. How many years of experience does your company have in supporting FDI enterprises and ensuring VAS compliance in Vietnam?

Practical experience with FDI companies and VAS-compliant accounting is essential, given the high compliance risks and the need to understand differences between Vietnamese and international standards.

Recommendation: FDI businesses should prioritize providers with accounting professionals who have at least 10 years of specialized experience in this field.

2. How does your workflow and technology support real-time reporting?

In today’s fast-paced environment, leaders need quick access to financial data. A reputable provider must offer modern cloud platforms and online dashboards for timely and effective financial monitoring.

3. What are your commitments regarding deadlines and liability in case of errors or delays?

The service contract must include a comprehensive Service Level Agreement (SLA) that clearly defines processing deadlines for key tasks and establishes a fair compensation mechanism should any errors or delays occur due to the provider’s responsibility.

Furthermore, a high-quality service provider will maintain a fast and responsive communication system, ensuring timely support and quick resolution whenever you require assistance.

4. Does your team provide tax advisory, financial structuring support, and assistance during audits or inspections?

Quality outsourcing goes beyond bookkeeping – it should include strategic advice and practical support for tax inspections, audits, and financial optimization.

A reputable service provider must offer practical, hands-on support during tax inspections, audits, or any issues arising with government authorities. This assistance helps minimize potential disruptions and significantly reduces the risk and amount of penalties.

5. Can you provide case studies or client references from similar industries?

Real case studies and references help evaluate the provider’s industry knowledge, reliability, and execution capability.

At Vina TPT, we are always ready to answer these questions clearly and transparently. We believe a good provider should not only excel at technical tasks but also become a trusted business partner for your long-term sustainable development.

5. Why Vina TPT Is the Trusted Partner for Outsource Financial Accounting Services

With more than 20 years of experience supporting FDI and Vietnamese enterprises, Vina TPT is one of the most experienced providers of outsourced financial accounting services in Vietnam.

We offer comprehensive, flexible solutions tailored to each business’s actual needs. Our service package includes:

Bookkeeping in full compliance with VAS
Tax Compliance & Filing
Payroll Processing
Financial Reporting & Management Insights
Strategic Advisory and Qualified Chief Accountant services

Conclusion

Outsource financial accounting services is no longer a temporary trend – it has become a necessary operational strategy for most businesses in Vietnam in 2026 and beyond.

Choosing the right partner will help you achieve significant cost savings, minimize compliance risks, strengthen financial control, and support more effective business decision-making.

Contact Vina TPT today for a free consultation and to build the most suitable outsourced financial accounting solution for your business scale and development goals.

BOOK A FREE CONSULTATION

Company Formation, Lasted News

Starting a business in Vietnam: 12 frequently asked questions by foreign investors

Posted on 09/04/202612/04/2026 by VINA TPT

Vietnam continues to be an attractive destination for FDI capital thanks to its strategic location, competitive costs, and continuously improving business environment. With the Law on Investment 2025 taking effect from March 1, 2026, the company incorporation process has become more flexible. In many cases, investors can now obtain the Enterprise Registration Certificate (ERC) before the Investment Registration Certificate (IRC).

However, understanding the legal procedures, required documents, timelines, and ongoing compliance obligations remains a challenge for many new foreign investors.

This article compiles the 12 most frequently asked questions by foreign investors when starting a business in Vietnam. The content is organized by stage to give you a clear overview of the entire process – from preparation to operation.

12 most frequently asked questions about starting a business in Vietnam 2026

1. Can foreigners own 100% of a company in Vietnam in 2026?

Most business sectors in Vietnam allow 100% foreign ownership. According to Vietnam’s WTO commitments and the Law on Investment 2025, only a few sectors, such as advertising, logistics, tourism, and education, may have ownership restrictions or require joint ventures with Vietnamese partners.

Tip: Check the business line code and market access conditions carefully before planning to avoid having to amend your application during the appraisal process.

2. What is the minimum charter capital required for a foreign-owned company?

Vietnamese law does not set a universal minimum charter capital for all sectors. However, the registered capital must be appropriate to the project scale and will be reviewed by the licensing authority.

In practice, common reference levels include:

Trading and distribution: USD 10,000 – 50,000 (USD 10,000 is often considered the practical minimum)
Fintech: around USD 2 million, depending on the business model and licensing requirements
Commercial banks: approximately USD 120 million (under specialized regulations)
Real estate: No fixed minimum, but a minimum equity ratio of 20% (for projects under 20 hectares) or 15% (for projects of 20 hectares and above) is required.

Important note: Charter capital must be fully contributed within 90 days from the date the Enterprise Registration Certificate (ERC) is issued. Failure to do so may result in administrative penalties and affect the company’s credibility with authorities and partners.

3. What documents must foreign investors prepare and do they require consular legalization?

Document preparation is a critical step when starting a business in Vietnam. The main required documents include:

Application for investment project implementation
Proof of the investor’s legal status (passport for individuals; Certificate of Incorporation for organizations)
Investment project proposal (including objectives, scale, total investment capital, funding plan, location, timeline, and socio-economic impact assessment)
Proof of financial capacity (bank statements or parent company support letter)
Documents proving the project location (office lease agreement or proof of legal right to use the premises)
Technology explanation (if the project requires technology appraisal)
Business Cooperation Contract (BCC)

Important: All foreign documents must be consular legalized, notarized, and officially translated into Vietnamese. This is a mandatory requirement for the application to be accepted.

4. Which business lines are still conditional or restricted for foreign investors?

Approximately 80% of business lines in Vietnam have no conditions, allowing relatively straightforward operations after company registration.

However, investors should pay attention to:

Conditional business lines: Education, healthcare, logistics, tourism, advertising, real estate, etc. (require sub-licenses, facilities, or professional capacity)
Restricted market access sectors: May limit foreign ownership percentage or require joint ventures with Vietnamese partners
Prohibited sectors: As stipulated by Vietnamese law

From July 1, 2026, the updated list of conditional business lines under the Law on Investment 2025 will be fully applied. Always verify your business line code and specific conditions before registration.

5. Should I choose a Limited Liability Company (LLC) or Joint Stock Company (JSC)?

The choice depends on your investment objectives, project scale, and future development plans.

Limited Liability Company (LLC): Most popular among foreign investors due to its simple structure, high flexibility, and suitability for startups or medium-sized businesses.
Joint Stock Company (JSC): Better suited for companies planning to raise capital from multiple investors or prepare for future listing.

For the initial stage of starting a business in Vietnam, an LLC is usually recommended. You can later convert to a JSC when scaling or seeking larger investments.

6. What is the difference between IRC and ERC under the new Investment Law 2026?

IRC (Investment Registration Certificate): Approves the investment project, including capital, business lines, location, and incentives (if any).
ERC (Enterprise Registration Certificate): Establishes the company’s legal entity status, including the tax code and business registration details.

Under the Law on Investment 2025, in non-restricted sectors, investors can apply for the ERC before the IRC. This allows the company to obtain legal status earlier for opening bank accounts, leasing offices, or applying for visas.

7. How long does it actually take to register a company in Vietnam in 2026?

The timeline depends on the project type and document quality. The process typically includes:

Investment Registration Certificate (IRC): 30 – 45 working days
Enterprise Registration Certificate (ERC): 7 – 10 working days after IRC approval

With complete and valid documents, the total process usually takes 6 to 8 weeks. Proper preparation and working with an experienced consultant can significantly reduce delays.

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8. Do I need a Vietnamese legal representative or director?

Every company in Vietnam must have at least one legal representative residing in Vietnam. This person can be a Vietnamese citizen or a foreigner holding a valid Temporary Residence Card (TRC).

Foreign investors can serve as the legal representative themselves if they meet the residency requirements.

>>> You may also be interested in: Nominee Director in Vietnam: Legal Risks, Requirements, and Safer Alternatives for Foreign Investors (2026 Guide)

9. Can I apply for a Temporary Residence Card (TRC) during or right after registration?

Yes. Investors can apply for a TRC after the company receives its ERC and holds an appropriate DT visa (DT1-DT3 depending on capital contribution).

Processing time is typically 5-15 working days. Many investors apply for the TRC immediately after company registration to secure long-term residency.

>>> You may also be interested in: Guide to Securing a TRC Vietnam for Foreign Investors in 2026

10. What must I do immediately after receiving the Enterprise Registration Certificate (ERC)?

After receiving the ERC, you should promptly complete the following:

Open an investment capital account (DICA) and fully contribute charter capital within 90 days
Register for tax, obtain a digital signature, and issue electronic invoices
Register and announce the company seal (if required)
Register employees and social insurance (if hiring staff)

11. What are the key ongoing compliance obligations (tax, reporting, IAR…)?

Once operational, companies in Vietnam must fulfill regular compliance obligations, including:

Declaration and payment of VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT)
Submission of Investment Activity Reports (IAR) – quarterly and annually for FDI companies
Preparation of annual financial statements (some companies require statutory audit)
Updating any changes in company registration (capital, business lines, legal representative, etc.)

12. When and why should I consider outsourced financial accounting services?

It is highly recommended to engage outsourced accounting services from the early stage if you do not yet have an internal team familiar with VAS and Vietnamese tax regulations.

Outsourcing helps control costs, minimize compliance risks, and ensures timely, accurate financial reports for both management and investors.

Looking for a reliable accounting partner? Explore Vina TPT’s outsourced accounting services to find the right solution for your business.

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Why choose Vina TPT for starting and operating your business in Vietnam

With over 20 years of experience supporting FDI enterprises, Vina TPT provides comprehensive solutions for foreign investors when starting a business in Vietnam:

Full support for IRC, ERC, TRC, and work permit procedures
Qualified Chief Accountant and outsourced finance & accounting services (bookkeeping, tax, payroll)
Bilingual and multilingual reporting (Vietnamese – English – Japanese)
End-to-end support from company formation through operations and expansion

Each client is supported by a multi-level expert team (Assistant – Senior – Manager), ensuring accuracy and timeliness.

Conclusion

With the Law on Investment 2025, starting a business in Vietnam has become more transparent and flexible. However, thorough preparation regarding documents, capital, and compliance obligations remains essential for success.

Partnering with a professional consulting firm will help you save time, reduce risks, and focus on your core business activities.

Contact Vina TPT today for personalized consultation and a tailored solution for your investment plan in Vietnam.

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Accounting & Tax, Lasted News

Accountant for Startups in Vietnam: How to choose the right Accounting Service

Posted on 07/04/202612/04/2026 by VINA TPT

accountants-for-startups-in-vietnam-key-services-every-founder-should-know

For foreign investors starting a business in Vietnam, you focus on building your product, acquiring customers, and scaling the market. Meanwhile, bookkeeping, tax compliance, and financial reporting, especially with Vietnam’s constantly evolving tax regulations, can quickly become major obstacles if not handled properly.

Accountants for startups are specialized accounting services, usually provided on an outsourcing basis. They offer flexible support ranging from transaction recording and tax filing to strategic financial advice. These services can scale with your business stages, deliver timely data, and help founders make better-informed decisions.

Below is essential information every founder should know when choosing accountants for startups in Vietnam in 2026.

Why startups need specialized accountants (Not just any Bookkeeper)

Startups are characterized by rapid growth, high cash burn, tight runway monitoring, and the need for investor-ready financial reports. A regular bookkeeper typically focuses on basic data entry and record-keeping.

In contrast, accountants for startups are typically provided as specialized outsourced accounting services, offering not only bookkeeping but also strategic financial support, tax optimization, and actionable insights to help founders make informed decisions.

Key reasons startups need specialized accounting services include:

Preparation of financial models and reports for fundraising
Taking advantage of tax incentives under Decree 20/2026 (corporate income tax exemption/reduction for startups)
Ability to scale quickly as the company grows
Distinguishing between simple data entry and strategic financial analysis

Therefore, accountants for startups go far beyond basic bookkeeping. They act as a vital tool to help startups control cash flow and avoid running out of money before achieving product-market fit.

2. 5 essential services accountants for startups

To evaluate whether an accounting service is suitable for your startup, founders should consider these 6 key functions:

2.1 Bookkeeping & Daily Transaction Management

Bookkeeping forms the foundation of your financial system. It involves recording and classifying daily transactions in accordance with Vietnamese Accounting Standards (VAS).

In the early stages, startups often have frequent small transactions. If not recorded accurately and promptly, discrepancies can accumulate and create serious financial control issues.

Key tasks include:

Recording transactions in accordance with Vietnamese Accounting Standards (VAS)
Using cloud-based software for real-time data entry and bank reconciliation
Categorizing expenses (marketing, server costs, salaries, etc.)

Cloud-based systems allow founders to access financial data anytime, while minimizing accumulated errors that could require major adjustments later.

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2.2 Tax Compliance & Filing

Tax compliance involves fulfilling all tax obligations, including declaration, payment, and staying updated with legal changes.

For startups, understanding and utilizing available tax incentives is crucial for optimizing early-stage costs.

Key tasks include:

Timely declaration and payment of VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT)
Application of tax incentives under Decree 20/2026/NĐ-CP (where applicable)
Handling electronic invoices and monitoring new tax regulations

Accurate tax filing is not only a legal requirement but also helps avoid administrative penalties. For newly established startups without an experienced internal team, outsourcing tax compliance is often the safest and most efficient choice.

2.3 Payroll & Employee Benefits

Payroll management covers salary processing and all employee-related obligations. In a startup environment, team structures change rapidly, often with flexible policies such as performance bonuses or stock options.

Key tasks include:

Calculating salaries, bonuses, and incentives
Handling social insurance (BHXH), health insurance (BHYT), unemployment insurance (BHTN), and PIT deductions

Efficient payroll management reduces labor disputes and helps maintain team stability.

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2.4 Financial Reporting & Management Insights

Financial reporting serves both compliance and management purposes. For startups, tracking burn rate and runway is essential for cash flow control.

Key tasks include:

Preparing monthly Profit & Loss (P&L) statements and cash flow reports
Monitoring gross and net burn rate as well as runway
Providing intuitive management dashboards

Real-time visibility into burn rate helps founders understand exactly how long their current capital will last and make proactive spending adjustments.

2.5 Audit & Compliance Readiness

Audit readiness means keeping your records and data prepared for audits or investor due diligence. As startups raise larger funding rounds, transparency requirements increase significantly.

Key tasks include:

Preparing documentation for audits
Support with appointing a Qualified Chief Accountant
Coordinating with external auditors throughout the audit process to finalize audited financial statements
Ensuring full regulatory compliance

Being audit-ready helps startups avoid delays during fundraising, pass tax inspections smoothly, and build credibility with investors.

Why many startups choose to outsource Accounting instead of building in-house teams

Most startups prefer outsourcing accountants rather than building an internal finance team early on. Here are the main advantages:

Cost optimization: Building a full in-house accounting team (bookkeeping, tax, reporting, and chief accountant) involves high fixed costs for salaries, benefits, training, and software – a heavy burden when revenue is unstable.
Reduced compliance risks: Vietnam’s accounting and tax regulations change frequently. Experienced outsourced teams stay updated and have handled similar cases for many startups.
Timely reporting and better decision-making: Outsourced services deliver not only raw data but also management insights such as burn rate, runway, cash flow forecasts, and investor-ready reports.
Flexibility across growth stages: You can start with basic bookkeeping and scale up to strategic advisory as your startup grows, without locking in high fixed costs.
Focus on core activities: Founders and teams can concentrate on product development, customer acquisition, and market expansion instead of administrative tasks.

In today’s competitive startup ecosystem, outsourcing accounting is no longer just a cost-saving measure, it has become a strategic decision that enhances efficiency, reduces risk, and builds a solid foundation for sustainable growth.

Key considerations when choosing accountants for startups

When selecting accountants for startups, founders should evaluate more than just price. Consider these important factors:

Proven experience with startups and FDI companies
Strong knowledge of VAS (Circular 99), current tax regulations, and startup incentives
Use of modern cloud technology and real-time dashboards
Ability to provide strategic advisory and financial analysis
Flexible pricing models (package or stage-based)
Clear contract scope, reporting timelines, and SLA commitments
Relevant case studies with similar startups

Why Vina TPT Is the Trusted Accountants for Startups in Vietnam

With over 20 years of experience supporting FDI companies and startups in Vietnam, Vina TPT offers comprehensive accountants for startups services with a professional and scalable approach:

Bookkeeping compliant with VAS and tax regulations
Flexible payroll solutions tailored for startup structures
Financial reporting with key metrics such as burn rate and runway
Strategic advisory including financial modeling and cost optimization
Support from company formation through audit and compliance readiness
Bilingual and multilingual reporting

Every client is supported by a multi-level expert team (Assistant – Senior – Manager), ensuring high quality and timely delivery of financial data.

Professional accountants for startups help you maintain transparent finances, reduce risks, utilize 2026 tax incentives, closely monitor burn rate & runway, and prepare effectively for fundraising rounds. The result is faster, more sustainable growth without being held back by administrative issues.

Contact Vina TPT today for personalized consultation and a tailored accountants for startups solution that matches your current growth stage.

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Lasted News, Accounting & Tax

[Newsletter] Vietnam Tax Policy Updates February 2026 – VAT, CIT, PIT, and Tax Administration

Posted on 07/04/202609/04/2026 by SEN

The Vietnam Tax Policy Updates for February 2026 have been officially released, marking a significant shift in the regulatory framework for VAT, CIT, FCT, and tax administration procedures. For FDI enterprises operating in Vietnam, staying closely aligned with these Vietnam Tax Policy Updates is the key to maintaining compliance, optimizing cash flow, and preparing for future tax audits.

1. Value Added Tax Updates

Advertising Revenue from YouTube Subject to 10% VAT Rate

According to Official Letter No. 1068/CT-CS issued on February 12, 2026, the information in the Vietnam Tax Policy Updates clarifies the VAT obligations for digital content creators:

Period before July 1, 2025: In cases where a company receives revenue sharing (typically 55%) from Google (YouTube) through video uploads, this total income is identified as revenue from advertising activities. Accordingly, the enterprise is mandatory to declare and pay VAT at a rate of 10%.
Period from July 1, 2025 onwards: VAT policies will be strictly applied according to the Law on Value Added Tax No. 48/2024/QH15. Businesses should pay special attention to invoice and document conditions to correctly apply these new regulations.

2. Corporate Income Tax & Foreign Contractor Tax

Reforming Documentation Procedures for International Transactions

This month’s Vietnam Tax Policy Updates record significant efforts in reducing administrative procedures related to CIT and FCT:

FCT Compliance: An important change is the abolition of the requirement to submit copies of business licenses or practice certificates of foreign contractors to the tax authorities. Instead, taxpayers only need to store these documents at the enterprise’s headquarters for tax administration inspection purposes upon request.
CIT Finalization: The tax administration authority has issued new general declaration forms for CIT and host country profits, helping to simplify calculations for petroleum activities (including forms 03-1A, 03-1B, 03-1C/TNDN).
Collateral Assets: Quarterly tax declaration dossiers for credit institutions declaring on behalf of taxpayers with collateral have also been officially abolished, helping to reduce the periodic reporting burden.

3. Personal Income Tax Updates

Significant Simplification of Family Circumstance Deduction Dossiers

A prominent highlight in the Vietnam Tax Policy Updates this time is the reduction of unnecessary paperwork for PIT from salaries and real estate transfers:

PIT from Salaries & Wages: Employees and businesses no longer have to submit copies of tax deduction documents if the paying organization has sent full electronic data to the tax administration system.
Dependent Registration: Separate dependent registration forms (Form 07/DK-NPT-TNCN, 07/THDK-NPT-TNCN) are officially abolished. Instead, this information will be integrated directly into the individual’s first-time tax registration process.
Real Estate Transfer: Dossiers are simplified to the maximum by removing the requirement to submit copies of identity cards (CCCD) and notarized transfer contracts. Taxpayers only need to provide simple photocopies instead of originals or certified copies as before.

4. Land Use Tax & Petroleum Activities

New Forms to Improve Management Efficiency

To improve efficiency in tax administration, the Vietnam Tax Policy Updates have introduced updated forms:

Non-agricultural Land Use Tax: A new declaration form has been issued, allowing taxpayers to directly register for tax exemption or reduction on the declaration without having to prepare a separate dossier as previously required.
Petroleum Sector: Natural resource tax, CIT, and host country profits have now been consolidated into general declaration forms for both provisional calculation and year-end finalization, creating data synchronization.

5. Tax Administration: Penalty Framework under Decree 310

Effectively starting from January 16, 2026, Vietnam Tax Policy Updates emphasize the amendments in Decree No. 310/2025/ND-CP. This decree changes the face of tax administration activities through:

Invoice Penalties: Adjusting the fine bracket for acts of issuing invoices at the wrong time or failing to issue invoices according to regulations.
Aggravating Circumstances: Clearly defining “large-scale” violations based on the number of violating invoices or the total amount of tax evaded (including VAT, CIT, etc.).
Right to Accountability: Updating new procedures allowing taxpayers to exercise their right to accountability before official administrative sanction decisions are issued.

6. Transitional Provisions for 2026

Understanding the transition period is the most critical part of the Vietnam Tax Policy Updates to avoid systematic errors:

For the 2025 Tax Period: Businesses continue to perform declaration and finalization according to the old forms prescribed in Decree 126/2020/ND-CP and Circular 80/2021/TT-BTC.
For Tax Periods from 2026 onwards: All new forms mentioned in this Vietnam Tax Policy Updates newsletter regarding VAT, CIT, and FCT will officially become mandatory.

Conclusion

The updates in the Vietnam Tax Policy Updates for February 2026 show a clear trend: Simplifying administrative procedures while tightening tax discipline through digitalization. Proactively adjusting to these new regulations is a vital factor for every business.

At Vina TPT, we specialize in handling complex situations related to VAT, CIT, and FCT. Our team of experts is always ready to ensure that your tax administration processes are fully compliant with the latest changes from the Vietnam Tax Policy Updates.

Contact Vina TPT today for professional tax advice!

Accounting & Tax, Lasted News

Restaurant Bookkeeping services in Vietnam: 6 key functions every owner needs

Posted on 05/04/202610/04/2026 by VINA TPT

Running a restaurant in Vietnam involves managing multiple moving parts – kitchen operations, customer service, staff scheduling, and delivery platforms. Revenue can fluctuate seasonally, while food cost and labor cost often account for 60-70% of total expenses. Additionally, integrating POS systems with delivery apps like Grab, ShopeeFood makes accurate data recording and control increasingly complex.

Restaurant Bookkeeping services are specialized accounting solutions designed for the F&B industry. They focus on handling perishable inventory, multi-channel revenue, shift-based labor costs, and daily prime cost tracking. Outsourcing this function helps restaurant owners obtain accurate, timely reports that comply with Vietnamese Accounting Standards (VAS) under Circular 99, while ensuring full adherence to the 8% VAT rate applied to food and beverage services through December 31, 2026.

Below are the 6 key functions every restaurant owner or F&B investor should look for when choosing professional Restaurant Bookkeeping services in Vietnam.

1. Sales & Revenue Tracking

Sales and revenue tracking involves recording, reconciling, and analyzing all income from various sources to ensure data accuracy and consistency between operations and accounting records.

Key tasks include:

Direct integration with POS systems and delivery platforms (Grab, ShopeeFood, Baemin, etc.)
Reconciliation of revenue by payment method: cash, card, bank transfer, and e-wallets
Breakdown of sales by shift, by menu item, and by day

In the F&B sector, revenue is generated continuously – often hour by hour. Weekly reconciliation is therefore essential to detect cash discrepancies, data errors, or missing orders in a timely manner, helping minimize losses and maintain tight revenue control.

2. Inventory & Cost of Goods Sold (COGS) Management

For restaurants, profitability depends heavily on effective cost control of raw materials. Inventory and COGS management tracks stock levels and calculates the actual cost of each dish.

Because ingredients are constantly received and used, recorded data may not always reflect real consumption. Without regular stocktaking and reconciliation, small discrepancies can lead to significant losses.

Key tasks include:

Analysis of variances between theoretical and actual inventory, along with recommended adjustments.
Accurate calculation of COGS and food cost percentage.
Monitoring product expiry timelines and coordinating with internal staff for timely handling.

Food cost typically represents a significant portion of total expenses. Even small discrepancies in recording or inventory data can lead to substantial losses if not identified and addressed in a timely manner.

3. Expense Categorization & Vendor Management

Expense categorization and vendor management ensure all costs are recorded accurately and transparently.

Restaurants often work with numerous suppliers. Without clear categorization and regular reconciliation, businesses risk misrecording expenses or making duplicate payments.

Key tasks include:

Categorizing expenses (food, beverages, overhead, marketing, utilities, etc.)
Managing suppliers, reconciling invoices, and controlling payments
Tracking contract terms and payment schedules

Accurate expense categorization helps optimize overhead costs while maintaining service quality.

4. Payroll & Employee Cost Handling

This function covers salary calculation, labor cost management, and fulfillment of tax and insurance obligations for employees.

Most restaurant staff work flexible shifts, with overtime and customer tips. Without a clear payroll system, errors in income allocation can easily occur, leading to staff disputes or tax filing inaccuracies.

Key tasks include:

Calculating wages based on shifts, overtime, bonuses, and tip allocation
Handling social insurance (BHXH), health insurance (BHYT), unemployment insurance (BHTN), and Personal Income Tax (PIT) deductions under 2026 regulations
Managing leave, maternity benefits, and staff changes
Preparing confidential payroll reports and payslips for each employee

Accurate payroll management helps control labor costs while ensuring full compliance with Vietnam’s labor and tax laws.

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5. Financial Reporting & Management Insights

Financial reporting and management insights involve preparing financial statements and analyzing data to provide timely information that supports operational and strategic decision-making.

A restaurant may generate high revenue but low profit due to uncontrolled ingredient or labor costs. Without detailed daily or shift-based reports, owners struggle to identify problems and make timely adjustments.

Key tasks include:

Preparing Profit & Loss (P&L) statements by day, week, and month according to VAS standards
Delivering management reports such as prime cost reports, cash flow forecasts, and menu profitability analysis
Providing bilingual (Vietnamese – English) or multilingual reports (including Japanese if needed)
Real-time data visualization through dashboards

The goal is to deliver clear, timely financial data so restaurant owners can not only monitor performance but also proactively optimize operations.

6. Tax Compliance & Filing

This function ensures the business fulfills all tax obligations, including declaration, payment, and reporting as required by Vietnamese law.

Key tasks include:

Declarate Value Added Tax (VAT)
Corporate Income Tax (CIT) and Personal Income Tax (PIT) finalization
Handling electronic invoices
Support during tax audits or inspections

Proper tax compliance minimizes risks of penalties and supports stable long-term operations.

>>> You may also be interested in:

7. Why outsourcing Restaurant Bookkeeping services Is a game changer

Outsourcing restaurant bookkeeping services enables F&B businesses to ensure compliance while significantly improving operational efficiency and financial control. In an industry characterized by fluctuating revenue, high ingredient costs, and shift-based operations, having an accurate and timely accounting system is essential.

Key benefits include:

Cost optimization and time savings: Eliminate the need for a specialized in-house accounting team, reducing training, software, and personnel management costs.
Higher accuracy and compliance: Data is processed according to VAS standards and updated tax regulations, minimizing errors and penalty risks.
Better control and decision-making: Timely financial reports allow owners to monitor performance, control costs, and adjust operations flexibly.
Access to F&B industry expertise: Work with professionals who understand restaurant-specific best practices for cost control and operations.
Support for multi-branch expansion: Standardized accounting systems make scaling easier while maintaining consistency.
Real-time technology: Cloud-based tools provide anytime access to data, reduce data loss risks, and enable real-time financial monitoring.

Vina TPT Bookkeeping services: Tailored for Restaurants in Vietnam

Understanding the unique operational needs of the F&B sector, Vina TPT has developed specialized bookkeeping services for restaurant businesses and FDI enterprises in Vietnam. Our solutions emphasize flexibility, data security, and multilingual support to simplify financial and HR management.

Our restaurant-focused services include:

Automated shift-based payroll calculation integrated with timekeeping systems
Electronic invoicing, tax reporting, and PIT handling for part-time staff
Bilingual and multilingual financial reports (English – Vietnamese – Japanese) tailored to corporate standards
Ongoing legal compliance support and updates on the latest labor regulations in Vietnam

With our multi-level review process (Assistant – Senior – Manager), all data and reports undergo thorough checking before delivery. This ensures restaurant owners can monitor labor costs in real time, maintain full compliance with Vietnamese Accounting Standards (VAS), minimize errors, and optimize processing time.

Contact Vina TPT today to receive personalized consultation and build the most suitable restaurant bookkeeping service package for your business scale and operating model. Our expert team is ready to support you in achieving stable operations and sustainable growth.

BOOK A FREE CONSULTATION

Lasted News, Company Formation

Nominee Director Vietnam: Legal risks, requirements, and safer alternatives for foreign investors (2026 Guide)

Posted on 03/04/202609/04/2026 by VINA TPT

Foreign investors often face challenges when establishing a company in Vietnam, particularly in appointing a legal representative. Vietnamese law requires at least one individual who resides in Vietnam to serve in this role. As a result, many investors consider using a Nominee Director Vietnam – a person who appears on official documents but does not actively participate in day-to-day management.

However, significant changes took effect in 2025-2026. The amended Law on Enterprises 2025 and Decree 168/2025 introduced strict requirements for disclosing Ultimate Beneficial Owners (UBO). A Nominee Director is no longer a simple way to maintain anonymity. Attempting to conceal the true owner can lead to heavy administrative fines, legal disputes, and even loss of control over the company.

This article explains the concept, reasons for use, legal requirements, and major risks of using a Nominee Director in Vietnam. It also presents safer, more transparent alternatives for FDI enterprises.

1. What is a Nominee Director Vietnam?

A Nominee Director in Vietnam is an individual appointed as the legal representative on official company registration documents, mainly to satisfy the legal requirement that at least one legal representative must reside in Vietnam. In most cases, this person does not participate in the company’s actual management.

To understand clearly, it is important to distinguish three key concepts:

Legal Representative: Under the Law on Enterprises 2025, every company in Vietnam must have at least one legal representative who resides in Vietnam. This person bears full legal responsibility for signing contracts, representing the company before state authorities, banks, and partners, and ensuring compliance with tax and labor obligations.
Nominee Director: This is a method of appointing a legal representative where the individual is named on paper to satisfy legal requirements but does not participate in actual management. Real control remains with the foreign investor through internal agreements.
Nominee Shareholder: This relates to ownership of shares or capital contributions. The nominee holds the shares on paper but is not necessarily the legal representative. These are two entirely different roles.

Even with internal agreements, Vietnamese law still holds the appointed legal representative fully accountable. Therefore, a Nominee Director Vietnam is only a temporary solution and carries significant risks – especially after mandatory transparent UBO disclosure began in 2025.

2. Why do foreign investors consider using a Nominee Director Vietnam?

Although the risks are increasing, many foreign investors still consider using a Nominee Director in Vietnam during the early stages of starting a business in Vietnam. Here are the most common reasons:

They do not yet reside permanently in Vietnam or lack a TRC and work permit: Most foreign investors are not ready or able to relocate to Vietnam immediately. Obtaining a Temporary Residence Card (TRC) and work permit requires time and separate procedures. While waiting, they need a legally residing representative to allow the company to operate. A Nominee Director serves as a temporary solution to meet the legal requirement of having a representative who resides in Vietnam.
They want to speed up the company incorporation process: The IRC/ERC registration process can sometimes be delayed due to project approval or document preparation. Appointing a Nominee Director allows the company to complete registration faster, open bank accounts, and begin certain operations without waiting for the main investor to be physically present in Vietnam.
Certain business sectors require clear “local presence”: Even though the Law on Investment 2025 has opened the market further, some conditional or restricted sectors – such as logistics, education, advertising, and tourism – still exist. In these cases, having a Vietnamese-named legal representative on paper can make the application smoother and create a stronger impression of “local presence” when dealing with partners and government authorities.
To reduce the initial administrative and management burden on the parent company: When establishing a subsidiary or branch in Vietnam, headquarters often prefer to focus on high-level strategy rather than daily administrative tasks. Using a Nominee Director helps reduce the workload related to legal procedures, signing minor contracts, and dealing with state agencies in the early phase – saving time and internal resources for the parent company.

Important Note: While these reasons may seem practical in the initial stage, using a Nominee Director should only be a temporary solution. With the mandatory Ultimate Beneficial Owner (UBO) disclosure requirements effective from 2025, long-term use of a Nominee Director has become increasingly risky and is no longer aligned with Vietnam’s push toward greater transparency in the investment environment.

3. Legal requirements for Directors and Legal Representatives in Vietnam

According to the Law on Enterprises and related regulations, a legal representative must meet these conditions:

Be an individual (Vietnamese or foreign) residing in Vietnam.
Be at least 18 years old and have full legal capacity.
Be responsible for signing contracts, representing the company before authorities, and ensuring overall compliance.
Have no prohibitions on establishing or managing enterprises in Vietnam (including no bankruptcy declarations).

Companies must always maintain at least one legal representative residing in Vietnam. If this person leaves the country, they must provide a written power of attorney to another resident. They remain fully responsible for the actions of the authorized person.

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4. Major legal risks of using a Nominee Director Vietnam

This is the highest-risk area for foreign investors, especially after the UBO regulations took effect:

Loss of company control: The Nominee Director has actual legal authority to sign contracts, borrow money, transfer assets, or even dissolve the company. In disputes, courts typically recognize the nominee as the legitimate representative.
UBO disclosure risks: Hiding or misdeclaring the ultimate beneficial owner violates Decree 168/2025. This can result in heavy administrative fines or even revocation of the investment project if considered a “sham transaction.”
Civil and criminal liability: Both the nominee and the real beneficial owner may be jointly liable for tax debts, labor violations, or economic crimes. Cases where the nominee “disappears” or demands extra benefits often lead to prolonged litigation.
Internal agreements are often unenforceable: Powers of attorney or indemnity agreements can be declared invalid by courts if they are seen as attempts to conceal the true purpose.
Risks to FDI projects: Authorities may revoke the Investment Registration Certificate (IRC) or Enterprise Registration Certificate (ERC) if a nominee structure is found to circumvent foreign ownership restrictions.

In practice, many disputes have resulted in asset loss, operational disruption, and significant financial damage for foreign investors.

5. Are there safer alternatives to a Nominee Director Vietnam?

Yes. Foreign investors can choose more transparent and secure options that still meet the legal representative requirement while maintaining control and complying with UBO disclosure rules.

Recommended alternatives include:

Appointing the foreign investor directly as director combined with obtaining a TRC Vietnam
Using a Qualified Chief Accountant service (a licensed professional who can serve as legal representative)
Implementing a dual legal representative mechanism (one local and one foreign)
Engaging a professional legal representative service

These solutions prioritize transparency, reduce risks, and support long-term sustainable operations. However, in certain transitional situations, such as when the investor is still abroad or has not yet completed legal requirements, a Nominee Director may still be used temporarily with strong safeguards.

6. How to choose a reliable Nominee Director Vietnam service (If Needed)

If you still need a nominee director during the transition period, pay close attention to these factors to minimize risks:

Clear and robust contracts: The agreement must clearly define responsibilities, indemnity clauses, scope of power of attorney, and control mechanisms to ensure real control remains with the investor.
Reputable service provider: Choose a provider with a clear legal entity, proven experience, and the ability to support UBO compliance under Decree 168/2025.
Independent legal review: Have an independent legal advisor review all contracts to avoid gaps and ensure balanced rights between parties.
Avoid choosing based solely on price: Low-cost services that lack transparency or proper control processes often carry hidden long-term risks.

A Nominee Director should only be used when truly necessary and for a short period. Combine it with strong internal controls to limit future disputes or legal liability.

How Vina TPT supports foreign investors with company setup & compliance

With more than 20 years of experience assisting FDI enterprises, Vina TPT understands the challenges foreign investors face during company incorporation — especially when considering a Nominee Director to meet legal requirements.

Instead of relying on high-risk solutions, Vina TPT offers comprehensive and transparent alternatives, including:

Advice on capital structuring and FDI company establishment (IRC/ERC)
Support for appointing a suitable legal representative, including Qualified Chief Accountant services
Outsourced finance and accounting, tax compliance, and payroll services
Assistance with TRC Vietnam applications and work permit exemptions for investors
Guidance on UBO disclosure and compliance under Decree 168/2025

In an environment where UBO regulations are increasingly strict, using a Nominee Director is no longer a safe long-term option. Non-transparent structures can lead to legal, financial, and operational risks.

Choosing a transparent structure, working with professional services, and ensuring full legal compliance not only minimizes risks but also enhances credibility and supports sustainable growth for your FDI business in Vietnam.

Contact Vina TPT today for expert advice on company establishment, capital structuring, legal representative appointment, and tailored finance & accounting solutions for your investment model.

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Lasted News, Labor & Insurance Knowledge

TRC Vietnam 2026: Guide to applying for a Temporary Residence Card for Foreign Investors

Posted on 01/04/202610/04/2026 by VINA TPT

As a foreign investor operating an FDI project in Vietnam, do you often face difficulties with short-term visas? Frequent entry and exit not only disrupts your work but also increases costs and affects long-term business management.

The Temporary Residence Card (TRC) offers a practical solution. It allows foreign investors to reside legally in Vietnam for an extended period, from 2 to 10 years, without repeatedly renewing short-term visas. The TRC provides flexible multiple-entry/exit privileges and supports essential procedures such as opening bank accounts, signing contracts, and proving residency.

This article delivers a detailed guide on eligibility, required documents, application process, processing time, fees, and key considerations for obtaining a TRC in Vietnam. It also explains how Vina TPT can support your company throughout the entire process.

1. What is a TRC Vietnam?

A Temporary Residence Card (TRC Vietnam) is a residency document issued by the Vietnam Immigration Department (under the Ministry of Public Security) to eligible foreigners. It replaces a visa and allows continuous legal residence in Vietnam for the period stated on the card (typically 2 to 10 years, depending on the visa category).

Important clarification: TRC (Temporary Residence Card) is completely different from a Tax Residency Certificate. The TRC relates to immigration and residency rights, while the Tax Residency Certificate is issued by tax authorities to apply double tax avoidance agreements (DTAs).

2. Benefits of obtaining a TRC Vietnam

Holding a TRC Vietnam delivers significant practical advantages for foreign investors:

Business benefits: Stable residency enables you to focus on project management, operations, and oversight without visa-related interruptions.
Personal benefits: Freedom to enter and exit Vietnam multiple times, plus easier sponsorship of family members.
Legal and tax benefits: Helps prove residency duration when needed, especially for double taxation avoidance agreements.
Cost benefits: Substantially reduces expenses and time compared to repeatedly renewing short-term visas.

In practice, many FDI investors report significantly improved operational efficiency and greater focus on long-term business development after obtaining their TRC.

3. Who can apply for a TRC Vietnam as a foreign investor?

Not every foreign investor qualifies for a TRC. To be eligible, you generally need to meet these conditions:

Have capital contribution or investment in a Vietnamese enterprise
Hold a valid DT visa (DT1, DT2, DT3, or DT4)
Possess a passport valid for at least 13 months
Provide legal documents of the company (Enterprise Registration Certificate – ERC and/or Investment Registration Certificate – IRC)
Have valid temporary residence registration with local police

The table below compares DT visa types and corresponding TRC eligibility (updated according to the Law on Investment 2025):

DT Visa Type	Minimum Capital Contribution	Maximum Visa Duration	Maximum TRC Duration	Notes
DT1	≥ 100 billion VND or incentivized sectors	Up to 10 years	Up to 10 years	Highest priority for large-scale projects
DT2	50 – under 100 billion VND or incentivized sectors	Up to 5 years	Up to 5 years	Applies to encouraged investment projects
DT3	3 – under 50 billion VND	Up to 3 years	Up to 3 years	Most common for medium-sized investors
DT4	Under 3 billion VND	12 months	Not eligible	Short-term visa only

Note on the Law on Investment 2025 (effective March 1, 2026): The new law allows greater flexibility. In many cases (especially non-restricted sectors), foreign investors can obtain the Enterprise Registration Certificate (ERC) before the Investment Registration Certificate (IRC). This change helps investors prove capital contribution, business address, and investment status earlier, making the TRC application smoother and faster.

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4. Step-by-step guide to apply for a TRC Vietnam

The application process for a TRC in Vietnam typically includes the following steps:

Prepare eligibility: Ensure you hold a valid DT visa and your company has completed legal procedures (ERC and/or IRC), along with proof of capital contribution.
Prepare documents: Gather all required paperwork. Foreign documents must be notarized, translated into Vietnamese, and consular legalized as needed.
Submit the application: File in person or online at the Immigration Department office where your company is headquartered.
Receive the result: Standard processing time is about 5 working days once the file is complete and valid. Additional time may be required if supplementary documents are needed.
Renewal (if necessary): Apply for renewal before the TRC expires.

5. Frequently asked questions about TRC Vietnam

Foreign investors often have many practical questions when preparing to apply for a TRC Vietnam (Temporary Residence Card). Below are the most common questions with clear, concise, and realistic answers.

5.1 How long does it take to obtain a TRC in Vietnam?

The official processing time for TRC application is 5 working days from the date the Immigration Department receives a complete and valid dossier.

In practice:

If your dossier is perfect with no missing documents, you can typically receive the TRC within 5-7 working days.
If additional documents are required, the process may take 10-15 working days.

5.2 What documents are required to apply for a TRC Vietnam?

The TRC application requires a detailed set of documents. Here is the standard list:

Original passport valid for at least 13 months and a valid DT visa
Application form NA6 (sponsored by organization) or NA8 (individual)
Two 2×3 cm passport photos with white background
Temporary residence confirmation issued by local police
Notarized copies of ERC and/or IRC
Documents proving capital contribution
Company seal-related documents (if required)
Sponsorship letter from the company

All foreign documents must be consular legalized, notarized, and officially translated into Vietnamese. Failure to meet these requirements is one of the most common reasons for application rejection or delays.

5.3 How much does a TRC Vietnam cost?

The fee for issuing a TRC depends on the validity period of the card (updated for 2026):

Up to 2 years: approximately 145 USD
From over 2 years to 5 years: approximately 155 USD
From over 5 years to 10 years: approximately 165 USD

This fee is paid directly at the Immigration Department when submitting the application.

5.4 What are the most common mistakes to avoid when applying for a TRC Vietnam?

Submitting incomplete or invalid documents: Many applicants submit foreign documents that have not been consular legalized, translations that are not properly notarized, incorrectly completed NA6/NA8 forms, or photos that fail to meet the strict requirements (size, background, or recency).

Consequence: The dossier is returned multiple times, turning a simple 5-day process into weeks or months of delay.
How to avoid it: Create a detailed checklist and have your entire application reviewed by a professional before submission.

Using the wrong type of investment visa (DT visa)

Consequence: The Immigration Department may reject the TRC application outright or require you to apply for a new visa, significantly delaying the entire process.
How to avoid it: Determine the correct DT visa type (DT1, DT2, or DT3) from the very beginning based on your investment capital and industry.

Delays in obtaining temporary residence confirmation: Failing to secure the temporary residence confirmation (Form NA17) on time due to unclear lease agreements or lack of coordination with the landlord.

Consequence: This step often becomes a major bottleneck, stalling the entire application.
How to avoid it: Prepare a legally compliant office address early and work closely with the landlord to complete the temporary residence confirmation promptly.

Insufficient proof of capital contribution: Missing bank statements, capital contribution minutes, or discrepancies between the actual contributed amount and the registered capital in the ERC/IRC.

Consequence: The application is either sent back for supplementation or rejected due to failure to prove financial capacity.
How to avoid it: Keep complete and clear records of all capital transfers and contribution documents from the moment the investment is made.

Most mistakes stem from inadequate preparation or lack of familiarity with Vietnam’s immigration procedures. Working with an experienced consulting firm from the early stages can help you avoid these risks, minimize delays, and obtain your TRC smoothly and on time.

6. How Vina TPT can help you secure your TRC smoothly

With over 20 years of experience supporting FDI enterprises, Vina TPT provides a comprehensive approach to TRC applications, from initial advisory to final approval.

We support businesses in structuring their investment to meet visa and TRC requirements, while handling the entire documentation process, including notarization, translation, and consular legalization. Our team works directly with the Immigration Department to ensure smooth processing, while also integrating related services such as company establishment, work permit exemption, and finance and tax support. This end-to-end approach helps minimize risks, ensure compliance, and significantly reduce processing time for investors.

We are committed to accuracy, speed, and efficiency so you can focus on your business instead of administrative procedures.

Contact Vina TPT today for personalized advice and professional support tailored to your investment needs in Vietnam.

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