Company Activities, Lasted News

[China] Company Trip: Well-Deserved Reward and a Journey to Expand Global Perspectives

Posted on 29/05/202629/05/2026 by SEN

Every tax season leaves behind intellectual challenges, late-night shifts illuminated by endless numbers, and meticulous document reviews by the Vina TPT team. Understanding that our most valuable assets are our diligent and passionate employees, the Board of Directors recently organized a special journey to Enshi – Zhangjiajie – Fenghuang Ancient Town (China). Far from a conventional retreat, this trip served as a meaningful token of appreciation. It offered every team member an opportunity to step out of their comfort zones, broaden their worldviews, and collectively recharge their batteries for upcoming milestones.

A Well-Deserved Reward After a High-Pressure Tax Season

For a professional firm that always prioritizes service quality and client satisfaction, the recent period was a demanding test of both mental strength and endurance for our entire workforce. Intense deadline pressures and the need for absolute mathematical accuracy were ultimately rewarded by the absolute trust of our partners and clients.

Consequently, this company trip was much more than a routine annual benefit. It was the most sincere “thank you” from the leadership team to every single member—those who dedicated themselves wholeheartedly day and night. After hours of intense work, strolling together along the tranquil Tuojiang River in Fenghuang Ancient Town served as an invaluable emotional remedy to wash away fatigue and restore inner balance.

The Leadership’s Vision: Learning and Expanding Worldviews

At Vina TPT & Classlib, we believe that top-tier talent should not only excel within the four walls of an office but should also possess rich life experiences and an open mindset. Field trips, physical exposure, and firsthand experiences allow everyone to gain their own profound insights.

Learning from the Grandeur of Nature and Human Innovation: Witnessing how humans engineered the magnificent mountain-spanning cable car system or the Glass Skywalk (San Dao Jing) at an altitude of over 1,400 meters, each member drew personal lessons about the power of willpower and breakthrough thinking.
Immersing in Cultural Experiences to Enrich Mindsets: Exposure to a new culture, savoring local cuisine, and admiring thousands of years of ancient architecture significantly enriched our team’s life experiences. As our worldviews expand, our perspectives on work and our approaches to solving client problems become more multi-dimensional, flexible, and creative.

Recharging Warriors’ Spirits for Ambitious Goals

The Gala Dinner night exploded with the slogan “Work Hard, Play Hard,” bringing this meaningful journey to a spectacular close. Returning from the trip, the suitcases of every Vina TPT member held not only beautiful souvenirs but, more importantly, a fully renewed warrior spirit.

Our journey to Zhangjiajie flawlessly fulfilled its mission: honoring hard work, connecting hearts, and inspiring breakthroughs. The leadership’s commitment to investing in people and corporate culture reaffirms that Vina TPT remains an ideal workplace—a place where every individual is valued, nurtured, and given the opportunity to experience, learn, and grow comprehensively.

Become a Part of the Vina TPT Family

Are you looking for a “work hard, play hard” environment where you can gain hands-on experience dealing with complex operations for foreign-invested enterprises, and wrap up busy project seasons with amazing journeys to expand your worldview alongside incredible teammates?

Vina TPT is continuously welcoming talented individuals to join us on our path of creating sustainable value.

👉 Explore our latest career opportunities today:

How to apply:

Send your CV to email: adm@vinatpt.com
Email Subject: [Position] – Full Name

For any questions, please contact our hotline/Zalo: 0984 980 069 or fanpage of Vina TPT

Labor & Insurance Knowledge, Lasted News

Remote Payroll in Vietnam: Risks, Benefits and Is It Right for Your Business?

Posted on 24/05/202624/05/2026 by VINA TPT

Many foreign investors and FDI founders share the same concern when planning to establish a company in Vietnam: “If I cannot be physically present in the country on a regular basis, can I still outsource payroll services? Will I be required to go to an office to sign contracts and meet in person?”

This is one of the most frequently asked questions among remote teams and overseas businesses. The short answer is: Yes, it is entirely possible. Today, remote payroll has become a standard and widely available service in Vietnam. It is handled 100% online through modern cloud-based systems, allowing you to manage salaries, social insurance, Personal Income Tax (PIT), and all other labor obligations without ever needing to be in Vietnam.

This article will explain what remote payroll is, its practical benefits, key risks to be aware of, and how to choose a reliable provider in 2026.

1. What is Remote Payroll and How Does It Work?

Remote payroll is a fully cloud-based service that handles salary calculation and employee management from anywhere in the world. Instead of maintaining an in-house accounting team or requiring face-to-face meetings, you simply upload employee documents through a secure online platform. The service provider then takes care of the entire payroll process – including salary processing, social insurance, health insurance, unemployment insurance, personal income tax (PIT), and labor reporting.

The remote payroll workflow is straightforward and convenient:

Online Contract Signing: The entire service agreement is completed securely and efficiently online through our dedicated platform. Utilizing advanced security technology, the process ensures full legal validity in accordance with Vietnamese regulations. This allows you to sign the contract remotely, without the need for any in-person meetings or office visits.
Monthly Payroll Review and Approval: Each month, you will receive detailed payroll reports from our service. You can easily review the information, provide feedback, and request any adjustments you require. Our dedicated team is always ready to offer professional advice on the latest regulations regarding salaries, bonuses, and labor compliance.
Real-time dashboard: You can monitor payroll, labor costs, social and health insurance contributions, unemployment insurance, and PIT deductions anytime through an easy-to-use online interface.
Secure digital payslips: Employees receive encrypted electronic payslips via email or a dedicated app, ensuring their personal information remains fully protected.

Thanks to modern cloud technology, the entire process can be completed without you ever needing to be physically present in Vietnam, saving you significant time and cost.

2. Minimum Requirements for Remote Payroll Services in Vietnam

For a remote payroll service to be truly legal, secure, and effective in Vietnam, the provider must fully comply with a comprehensive set of local regulations. Foreign investors should treat this as a critical due diligence step before signing any contract, as non-compliance can lead to heavy fines, delayed operations, or even suspension of your company’s tax code and social insurance accounts.

Here are the minimum requirements every reputable remote payroll provider in Vietnam must meet:

Full compliance with Vietnamese labor laws: The provider must strictly adhere to the Labor Code 2019 and all related regulations governing social insurance (BHXH), health insurance (BHYT), unemployment insurance (BHTN), and accurate contribution and deduction processes.
Electronic Social Insurance Filing: The provider must possess deep expertise and complete proficiency in Vietnam’s social insurance system to accurately declare, submit reports, and make timely contributions for BHXH, BHYT, and BHTN. Manual or indirect submission processes often lead to delays, errors, and unnecessary compliance risks for your business.
Accurate Personal Income Tax (PIT) calculation and withholding: The provider’s team must have in-depth knowledge of the Personal Income Tax Law 2026. They need to correctly calculate and withhold PIT for both Vietnamese and foreign employees (expatriates), taking into account residency status, double tax treaties, and special allowances. Mistakes in this area are among the most common causes of tax audits and penalties.
Robust protection of personal data: The system must fully comply with the Law on Cybersecurity and the Law on Personal Data Protection. This includes using strong encryption, strict access controls, secure data storage, and clear policies on how employee information is handled and protected – especially important when working with sensitive expatriate data.
Seamless integration with Vietnamese accounting standards (VAS): The payroll system should integrate smoothly with your overall accounting setup. This ensures that payroll data flows directly into your financial records without manual re-entry, maintaining consistency and accuracy across bookkeeping, tax reporting, and financial statements.

Beyond these core technical and legal requirements, a trustworthy provider should also demonstrate proven experience working with FDI companies and remote clients, offer multilingual support (especially English), and provide a clear Service Level Agreement (SLA) that defines response times, responsibilities, and compensation in case of errors or delays.

When evaluating potential providers, always request a live system demo, review their compliance certifications, and ask for client references from other foreign-invested companies. Meeting these minimum standards is not optional – it is the foundation that ensures your remote payroll process remains fully compliant and protected from future administrative penalties or operational disruptions.

Explore Remote Payroll Services

3. Benefits of Remote Payroll Services for Foreign Investors

One of the biggest advantages of remote payroll is the freedom it offers. You can manage the entire payroll process – including salary calculations, social insurance contributions, and Personal Income Tax (PIT) – from anywhere in the world, as long as you have a stable internet connection. This is particularly valuable for founders, CFOs, and leadership teams working remotely or based at headquarters overseas.

Another major benefit is significant cost reduction. Compared to building and maintaining an in-house accounting and HR team, professional remote payroll services can lower your expenses by 40–60%. This makes it an ideal solution for startups and mid-sized FDI companies that need to keep operating costs under tight control while still maintaining high standards of compliance and accuracy.

Beyond cost savings, remote payroll provides professional, accurate, and timely support. Reputable providers ensure correct salary processing, proper contributions to social, health, and unemployment insurance, and accurate PIT deductions. Most services also offer multilingual support (English, and often Japanese or Korean), making communication smooth and stress-free for expat teams.

As your company grows, remote payroll scales effortlessly with you. Whether your headcount increases from 5 to 50 or even 100 employees, you can simply expand the service scope without the need to hire additional accounting or HR staff or deal with complicated internal procedures.

Importantly, a good remote payroll service goes far beyond basic salary calculation. A reliable provider also fully manages social insurance records, processes leave requests, maternity benefits, and contract terminations, helping you maintain full compliance with Vietnamese labor laws and greatly reducing the risk of disputes or penalties.

4. How to Choose a Reliable Remote Payroll Provider in Vietnam

Choosing the right remote payroll provider is critical to ensuring peace of mind and smooth operations. Here are the five most important questions you should ask before making a decision:

How many years of experience do you have supporting FDI companies and remote clients? Real-world experience with foreign businesses and remote teams is essential. The provider must thoroughly understand Vietnamese labor laws, PIT regulations, and expatriate procedures.
What are your commitments regarding deadlines and liability for errors or delays? The contract should include a clear Service Level Agreement (SLA) that specifies processing times for payroll and insurance contributions, along with compensation mechanisms if mistakes are made by the provider.
Does your support team communicate effectively in English? Fluent English support and the ability to clearly explain complex legal requirements are crucial, especially for foreign investors and expat teams.
Can your payroll service integrate with accounting services? The ideal provider should be able to connect payroll data with full accounting services (VAS bookkeeping and tax compliance) to create a seamless financial management system.
How does the day-to-day workflow between the client and the service provider work? Ask specifically what documents and information your company needs to provide each month (e.g., attendance records, staff changes, salary vouchers, leave requests, etc.). The process should be transparent, straightforward, and supported by timely assistance from the provider so you don’t have to spend excessive time following up.
Does the service include labor law and tax advisory support? A good provider does more than just calculate salaries. They should offer practical, ongoing advice.

5. Why Vina TPT is the Trusted Choice for Remote Payroll in Vietnam

With over 20 years of experience supporting FDI companies and remote teams, Vina TPT offers a specialized, secure, and convenient remote payroll service.

We handle salary calculation, social and health insurance management, unemployment insurance, PIT withholding, and digital payslips entirely online with real-time dashboards. Our team provides excellent English support, uses a highly secure cloud system, and operates under a clear SLA – giving you complete confidence even when you are not physically in Vietnam.

Contact Vina TPT today for a free consultation and to experience professional remote payroll services. Let us handle your payroll and labor compliance so you can focus on growing your business.

BOOK A FREE CONSULTATION

Labor & Insurance Knowledge, Lasted News

Best Payroll Services Companies for Businesses in Vietnam 2026

Posted on 22/05/202622/05/2026 by VINA TPT

best-payroll-services-company-for-businesses-in-vietnam-2026

Finding and partnering with a professional payroll services company is one of the most important strategic management decisions that directly impacts the operational efficiency of any business in Vietnam. Whether your company is a small business in its early startup phase, a fast-growing technology firm, or a large-scale foreign-invested enterprise (FDI), a well-designed outsourced payroll solution is the key to optimizing administrative costs, minimizing local compliance risks, and freeing up internal resources to focus entirely on core revenue-generating activities.

In today’s highly dynamic business environment, Vietnam’s labor laws, mandatory social insurance regulations, and personal income tax (PIT) rules undergo frequent updates and adjustments. This reality has exposed the limitations of maintaining an in-house payroll system in terms of both cost and accuracy, driving a strong shift toward specialized outsourced payroll services.

This article provides a comprehensive analysis of the core criteria for evaluating a quality payroll services company, along with a detailed ranking of the leading players to help business leaders identify the most suitable payroll services company in Vietnam for their organization’s actual needs.

1. What Makes a Good Payroll Services Company for Businesses in Vietnam?

A truly reputable payroll services company in Vietnam must go far beyond performing routine monthly salary calculations. In practice, the right partner should deliver a comprehensive, accurate, highly secure, and locally knowledgeable human resources management solution. When screening and selecting a payroll services company, business leaders should pay close attention to the following core evaluation criteria:

Absolute Compliance with Labor Laws and Tax Regulations The provider must have a team of specialists with calm, meticulous expertise who thoroughly understand the Labor Code, social insurance laws (including obligations for Social Insurance, Health Insurance, Unemployment Insurance), and the personal income tax finalization process. Every declaration and contribution submitted to state authorities must be absolutely accurate to protect the company from the risk of back taxes, administrative fines, or prolonged tax audits.
Strong Remote Operation and Flexible Online Management Capabilities For foreign investors, multinational managers, or leadership teams that frequently travel, an ideal payroll solution must fully integrate user-friendly remote features. All processes – from document transfer and payroll approval to tracking staff changes and record storage, must run smoothly in an online environment, allowing business owners to maintain control without needing to be physically present in Vietnam.
Advanced Cloud Technology and Maximum Information Security Payroll data, income levels, and personal employee information are among the most confidential assets of any organization. Therefore, a high-quality service provider must utilize advanced Cloud platforms with strict access controls, clear audit trails, and compliance with international security standards to completely prevent any risk of data leakage or loss.
Transparent Pricing Policy and Flexible Scalability This criterion is decisive when small businesses look for payroll services for small business. The provider’s pricing structure must be transparent, free of hidden fees, and capable of scaling flexibly according to the actual monthly headcount fluctuations of the business, thereby maximizing budget efficiency at every stage of development.
Multilingual Support and Deep Understanding of FDI Requirements The directly responsible team must be fluent in international languages (English, Japanese, or China) to effectively communicate, explain, and report data periodically to overseas headquarters. In addition, the provider must be fully capable of handling end-to-end legal procedures for foreign employees (expatriates) in Vietnam, such as Work Permits, Visas, and Temporary Residence Cards (TRC), to ensure complete operational synchronization.

Top 5 Best Payroll Services Companies in Vietnam 2026

To give you a clear overview and support your decision-making process, below is a detailed ranking and analysis of the top 5 leading payroll services company in Vietnam in 2026:

1. Talentnet

Established in 2003 from an international HR office, Talentnet has solidified its position as one of the largest and most experienced payroll services company in the industry.

Key Strengths: Strong local knowledge and high-standard operational processes. The company offers a comprehensive HR service ecosystem ranging from executive recruitment and salary benchmarking to full-scale HR outsourcing.
Best Suited For: Large corporations and multinational enterprises with thousands of employees, complex salary structures, and the need for a provider capable of managing the entire administrative HR machinery.

2. Acclime – Acclime Vietnam

As a member of a reputable international payroll services company, Acclime Vietnam (built on a solid foundation from its predecessor operations in Vietnam) specializes in professional solutions for company establishment, accounting, and payroll for foreign investors.

Key Strengths: Strict international management processes, clear reporting structures, and high synchronization across the Asia-Pacific region. Acclime’s team has deep knowledge of international financial regulations and rigorous auditing standards.
Best Suited For: Mid-sized to large FDI companies, representative offices of international brands that require a globally recognized provider with systematic workflows and strong compatibility with complex ERP management software.

3. Vina TPT – Accounting, Tax & HR Firm

Vina TPT has emerged as one of the standout and most optimal choices in the payroll services segment (best payroll services company Vietnam), particularly for foreign-invested enterprises (FDI) and small to medium-sized businesses that require high flexibility.

Key Strengths: With more than 20 years of deep practical experience in FDI business consulting, Vina TPT has developed a lean and highly effective service model that skillfully combines modern Cloud technology with meticulous, careful professional expertise. Vina TPT excels in 100% remote operation capability, a bilingual team (English-Vietnamese and Japanese-Vietnamese), and a precise, detail-oriented approach that meets international standards.
Best Suited For: FDI companies newly entering the market, foreign businesses that need to manage HR remotely, and business owners seeking optimal payroll services for small business solutions with dedicated support and flexible tailoring to the organization’s actual scale.

4. PwC – PricewaterhouseCoopers Vietnam

As part of the globally leading Big 4 accounting and consulting group, PwC Vietnam offers a premium payroll services company in the high-end segment, complemented by in-depth strategic human resources and organizational structure consulting.

Key Strengths: Absolute international brand reputation and the highest level of risk control processes. PwC possesses a global network of experts capable of handling the most complex people-related issues, including global tax policies for senior executives on international assignments (Global Mobility).
Best Suited For: Large multinational corporations, publicly listed companies, or major financial institutions that require premium services, absolute confidentiality, and deep integration with complex independent audits.

5. HR2B – HR2B Joint Stock Company

Established in 2003, HR2B is one of the most reputable local names with a solid position in human resources management and payroll processing in the Vietnamese market.

Key Strengths: Highly practical payroll services company with a strong focus on core HR solutions and mid-to-senior level recruitment. HR2B offers clear, user-friendly workflows and highly competitive pricing.
Best Suited For: Small and medium-sized local businesses, or FDI companies in their early setup phase that are looking for a cost-effective payroll provider with stable operations and a team that understands local labor practices.

The ranking of payroll services companies presented above is intended for reference only. It is based on market popularity, client feedback, and each provider’s core strengths in Vietnam as of 2026. The order from 1 to 5 does not represent an absolute hierarchy, overall size, or superiority among the companies. It aims to provide an objective overview while respecting the unique suitability of each service model for different types of businesses.

In addition to the five prominent payroll and back-office service providers listed above, business leaders may also consider several other reputable global HR organizations currently operating in Vietnam, including: Manpower Group Vietnam, Adecco Vietnam, Randstad Vietnam, Michael Page Vietnam, and Hays Vietnam.

Explore Company Formation Services & Get Free Consultation

3. Strategic Questions to Help Leaders Choose the Right Payroll Provider

To avoid selecting an overly complicated system that wastes budget or a provider lacking sufficient support that creates legal risks, business leaders should review their internal needs using the following practical guiding questions:

Does your company require a fully remote/online payroll processing and approval solution? If management is often overseas, a Cloud-integrated system is essential.
What is your fixed monthly budget for payroll processing? Clearly defining the budget will help you quickly narrow down options between high-end Big 4 firms and more flexible solutions for SMEs.
Does the payroll system need to integrate and synchronize with the company’s accounting department and tax declarations? In practice, payroll and accounting systems usually operate separately. However, choosing a provider that can handle all three areas – payroll, accounting, and tax – creates a seamless flow of information. This integration reduces manual work, minimizes errors, and gives management clearer, more accurate control over labor costs throughout the year.
Does the head office team or foreign staff require support in specific languages (English, Japanese, etc.) for communication? Ensure the provider has specialists fluent in the required language to avoid information barriers.
Does your business need support with legal documentation for foreign employees (Work Permit, TRC, Visa)? A partner with end-to-end capability will save your company considerable time coordinating with third parties.

4. Why Many Businesses Choose Vina TPT for Payroll Services Company

Rather than positioning itself as a mere data-entry provider, Vina TPT proudly acts as a strategic partner for businesses seeking a reliable payroll services company. Hundreds of international investors and small businesses have entrusted their payroll operations to Vina TPT thanks to its outstanding competitive advantages:

Deep practical experience with FDI clients: With over 20 years of specialized operations, we thoroughly understand the careful management mindset, information security requirements, and demand for absolute accuracy of foreign investors – especially Japanese companies, which currently account for more than 80% of our total client base.
Three-level internal quality control mechanism: To eliminate technical errors to the maximum extent, every salary calculation, social insurance declaration, and tax finalization file at Vina TPT undergoes independent review through three rigorous layers of personnel: Processing Specialist (Assistant) -> Professional Controller (Senior) -> Operations Director Approval (Manager).

Fully integrated solution ecosystem: A major differentiator of Vina TPT is the ability to seamlessly connect the payroll system with comprehensive accounting and corporate tax management services. This integration ensures absolute consistency in cash flow, so that actual labor cost figures in the accounting books always match the data reported in PIT and CIT declarations.
Flexible and secure Cloud technology platform: Our modern management technology provides automatic deadline alerts, helping businesses consistently meet their obligations on time. At the same time, our service packages are designed with high flexibility, making them extremely user-friendly and cost-optimized for the payroll services for the small business segment.

Conclusion

Choosing the right payroll services company is a solid foundation that helps businesses strengthen internal control, optimize administrative costs, and ensure absolute legal compliance in Vietnam.

If your company is looking for a secure, remote payroll solution that integrates perfectly with accounting and tax systems and can deliver bilingual reporting directly to headquarters, please contact Vina TPT today. Our experts will consult you on the most optimal service model and provide a tailored, visual demo designed specifically for your company’s scale.

BOOK A FREE CONSULTATION

Company Formation, Lasted News

How to Set Up an E-Commerce Business in Vietnam in 2026: From Idea to Launch for Foreign Investors

Posted on 17/05/2026 by VINA TPT

how-to-get-vat-refund-in-vietnam-a-practical-guide-for-foreign-investors-2026

Vietnam’s e-commerce market is growing at an impressive pace and is expected to surpass USD 30 billion by 2026. With a young, digitally native population, high internet penetration, and the explosive rise of platforms such as Shopee, Lazada, and TikTok Shop, this is an ideal time for foreign investors to establish an e-commerce business in Vietnam.

Moreover, the Law on Investment 2025 (effective March 1, 2026) and the Law on Electronic Commerce 2025 have introduced significant reforms. These changes make it much easier for foreign investors to own 100% of their company and operate fully online businesses in Vietnam.

This article offers a clear, step-by-step guide on how to set up an e-commerce business in Vietnam in 2026 – from choosing the right business model to full operational launch. It is specially designed for foreign investors interested in establishing an online trading company in Vietnam.

1. Vietnam E-Commerce market outlook 2026 & promising sectors

Vietnam’s e-commerce sector is becoming increasingly diverse, with strong potential across multiple industries – particularly attractive for FDI investors.

Key promising sectors include:

Fashion & Beauty: High demand, fast inventory turnover, and excellent scalability through social commerce.
Electronics & Technology: Strong profit margins and well-suited for cross-border models.
Health & Wellness: Significant post-COVID growth, especially in functional and nutritional products.
Home & Living: Benefiting from long-term shifts in online shopping habits.
Food & Beverages (especially fresh products): High potential, although it requires robust logistics.
Imported Products (cross-border): Leverages the appeal of international brands.
Eco-friendly & Sustainable Products: An emerging trend, particularly popular among younger consumers.

What these sectors share is rapidly growing demand, easy access to online customers, and strong potential for foreign companies to scale successfully.

2. Step 1: Step 1: Choose the Right Model to Set Up an E-Commerce Business in Vietnam

Before taking any concrete steps, clearly defining your overall business model is the single most important decision when learning how to start an import-export business in Vietnam.

E-commerce is merely a sales channel, not the business model itself. You must first decide how your company will operate, whether through wholesale, retail, direct export, import and distribution, or a combination of several models.

The most common business models currently used by foreign investors in Vietnam include:

Wholesale (B2B): Importing goods in large volumes and selling them to retailers or other businesses. This model is ideal for companies focused on supply chain efficiency and high-volume transactions.
Retail (B2C): Selling products directly to end consumers, either through physical stores or online channels.
Direct Export: Focusing on exporting Vietnamese-made products to international markets.
Import and Distribution: Importing goods from overseas and distributing them within Vietnam (this can combine both wholesale and retail activities).
Hybrid Model: Combining multiple approaches (for example, wholesale + online retail + export) to maximize revenue streams and flexibility.

E-commerce can be applied to any of the above models, whether through your own website, selling on major marketplaces such as Shopee, Lazada, or TikTok Shop, or using a combination of online and offline channels.

Practical Recommendation

Many foreign investors begin with an Import and Distribution model combined with a Hybrid approach (wholesale + online retail). This allows them to test the market and validate demand before making larger investments. Clearly defining your business model early on will help you choose the right company structure, prepare the correct licenses, and avoid costly adjustments later in the process.

3. Step 2: Company Registration (FDI Setup)

To legally set up an e-commerce business in Vietnam, foreign investors must first establish a compliant legal entity. The most common and flexible choice is a 100% foreign-owned Limited Liability Company (FDI LLC).

The standard registration process includes:

Obtaining the Investment Registration Certificate (IRC)
Obtaining the Enterprise Registration Certificate (ERC)

Under the Law on Investment 2025, in many non-restricted sectors, investors can now apply for the ERC first and complete the IRC later – significantly shortening the overall setup timeline.

Once the licenses are granted, the company must:

Open an investment bank account
Contribute charter capital within 90 days
Register the company seal and tax code

With complete and accurate documentation, the entire process usually takes 6 to 8 weeks.

Explore Company Formation Services & Get Free Consultation

4. Step 3: Obtain E-Commerce Operating License

After company registration, businesses must fulfill specific licensing requirements for e-commerce activities.

Companies are required to register or notify their e-commerce operations with the Ministry of Industry and Trade, depending on the chosen model. For platforms with foreign elements, appointing a Local Authorized Representative in Vietnam is often mandatory.

Additional operational requirements typically include:

Seller verification systems (VNeID)
Clear complaint handling policies
Robust personal data protection mechanisms

If the business sells regulated products such as food, cosmetics, or medical devices, additional specialized licenses will be required.

5. Step 4: Setup Operations & Compliance

Once all legal formalities are completed, the focus shifts to building efficient day-to-day operations. Key areas to address include:

Payment systems: Open corporate bank accounts and integrate local and international payment gateways.
Logistics & warehousing: Partner with reliable providers such as SPX or J&T, or develop your own network.
Human resources: Recruit staff and ensure full compliance with labor regulations, including work permits for expatriates where necessary.
Accounting & tax: Establish a VAS-compliant accounting system, manage VAT, and handle electronic invoicing correctly.

Setting up these elements correctly from the beginning helps avoid costly mistakes and ensures smooth, scalable operations in the long term.

6. Common Challenges When You Set Up an E-Commerce Business in Vietnam

Although Vietnam’s e-commerce market is growing rapidly and offers tremendous potential, setting up and operating an online business in the country still presents foreign investors with a number of practical challenges. If not properly anticipated, these difficulties can delay project timelines, increase operating costs, and even undermine long-term competitiveness.

One of the biggest hurdles is the strict requirement for legal presence and regulatory compliance. Foreign investors must not only establish an FDI company but also register their e-commerce activities with the Ministry of Industry and Trade, appoint a Local Authorized Representative in Vietnam, and implement robust personal data protection mechanisms in line with the Law on Cybersecurity and the Law on Personal Data Protection. Any misstep in this process can lead to heavy administrative fines or even suspension of operations.

A second major challenge is the intense competition from dominant local platforms. Shopee, Lazada, TikTok Shop, and other established domestic marketplaces already control the majority of the market share with powerful promotional campaigns, massive user bases, and ready-made infrastructure. Building brand awareness, attracting new customers, and competing on price requires a smart marketing strategy and a substantial budget.

Third, logistics and supply chain limitations remain a significant obstacle. Although the sector has developed quickly in recent years, service quality still varies considerably across different regions. Deliveries to remote and rural areas are often slower, have lower success rates, and incur higher costs – all of which directly impact customer experience and profitability.

To successfully navigate these challenges, businesses need a clear strategy from the outset, strong partnerships with reputable local players, and professional FDI consulting support. Working with experienced advisors helps minimize risks, optimize costs, and accelerate operational readiness.

7. Why Vina TPT Can Help You Set Up Your E-Commerce Business

Vina TPT offers a comprehensive, end-to-end solution to help foreign investors successfully set up an e-commerce business in Vietnam.

We provide full support from company formation and e-commerce licensing to the establishment of accounting, tax, and payroll systems. Drawing on extensive experience working with FDI companies, Vina TPT ensures you not only comply with all legal requirements but also launch operations efficiently and effectively from the very first day.

Contact Vina TPT today if you plan to set up an e-commerce business in Vietnam with full legal and operational support.

BOOK A FREE CONSULTATION

Company Formation, Lasted News

Entering Vietnam Market Guide: A Complete Before – During – After Roadmap for Foreign Investors

Posted on 12/05/202617/05/2026 by VINA TPT

If you are researching entering the Vietnam market, having a clear understanding of the entire journey, from preparation to company setup and actual operations, is the key factor for success.

Vietnam continues to be an attractive destination for foreign investors thanks to stable economic growth, competitive costs, and a wide network of free trade agreements. In particular, the Law on Investment 2025, which takes effect in 2026, has introduced many positive reforms, making the investment process more flexible and transparent.

However, in practice, many foreign investors still face difficulties not because of a lack of opportunities, but because they lack a clear roadmap – from market research and company formation to operations and compliance. A well-structured entering Vietnam market guide can help investors avoid unnecessary delays, legal risks, and operational inefficiencies.

This article serves as a comprehensive entering Vietnam market guide, walking you through the full process in three phases: Before – During – After. At the end of the article, you can also download the Free Investor Handbook for more detailed information.

Phase 1 – Before Entering Vietnam Market: What You Must Prepare First

Before officially investing, the research and preparation phase is the most important step to minimize risks and optimize costs.

The main tasks you need to complete include Entering Vietnam Market Guide:

Market research and business line selection: Study market demand, competitors, and consumption trends. It is especially important to check whether your intended business line falls under conditional or unconditional sectors according to the Law on Investment 2025 to avoid needing additional specialized licenses.

>>> You may also refer to our article: Top 20 Sectors for Business Opportunities in Vietnam for more insights.

Develop a detailed business plan: Create a clear business plan that includes revenue forecasts, cost estimates, capital mobilization methods, and risk assessment.
Risk evaluation and partner selection: Analyze legal, financial, logistics, and cultural business risks. Many investors choose to work with a local consulting firm at this stage to fully understand the actual legal requirements.
Financial preparation and market exploration visa: Build an initial capital plan and apply for a short-term business visa to conduct on-site surveys.

At this stage, investors should not rush to fly to Vietnam without a clear plan. Contacting a specialized FDI consulting firm early will help you save a great deal of time and cost later.

Phase 2 – During Entry: Company Setup Process in Vietnam (entering vietnam market guide)

This is the most critical and important stage in the entire FDI setup journey in Vietnam. After completing market research and planning in Phase 1, you will now officially move forward with establishing your company.

The main steps in this phase include:

Choosing the right business structure Most foreign investors opt for a 100% foreign-owned Limited Liability Company (FDI LLC). This structure offers simple governance, high flexibility, and full control. It is suitable for both startups and medium-sized businesses, allowing you to make decisions quickly without the complications of multiple shareholders. In most cases, choosing the right entity structure is one of the most important decisions in any entering Vietnam market guide for FDI companies.
Completing the IRC and ERC registration process: To legally operate in Vietnam, foreign investors are required to obtain both the Enterprise Registration Certificate (ERC), which establishes the legal entity, and the Investment Registration Certificate (IRC), which records the investment project and investment activities. Completing both licensing procedures is an essential step for foreign-invested companies to conduct business activities in compliance with Vietnamese regulations.
Preparing a complete and accurate application dossier Required documents typically include: a notarized and consular-legalized passport (or corporate legal documents), a detailed investment project proposal, proof of financial capacity (bank statements, financial reports, or parent company support letters), and proof of legal right to use the business premises (office lease agreement). All foreign documents must be properly translated, notarized, and consular legalized in accordance with Vietnamese regulations.
Completing post-licensing procedures Once the licenses are issued, you must open an investment capital account, fully contribute charter capital within 90 days, register the company seal, obtain a digital signature, and complete tax registration along with other administrative formalities

>>>Entering Vietnam market guide you may need: How to Start a Business in Vietnam: 2026 Guide for Investors

Phase 3 – After Setup: Operations, Compliance & Business Growth

In this stage of the entering Vietnam market guide, businesses begin transitioning from setup to long-term operations and compliance. Once you have received your official licenses, you officially enter the operational phase – the stage that ultimately determines whether your business will achieve sustainable growth or face ongoing struggles. This is where all the plans on paper turn into reality. It requires strict compliance, professional management, and careful attention to detail to avoid legal risks and maximize business efficiency.

The most critical tasks to setup after entering Vietnam market guide include:

Tax Compliance and Periodic Reporting You must accurately declare and pay all applicable taxes, including VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT). In addition, FDI companies are required to submit the Investment Activity Report (IAR) on a regular basis. Electronic invoicing must also be implemented and properly managed from the very first day of operations.
Establishing a Professional Accounting System Set up proper bookkeeping in full compliance with Vietnamese Accounting Standards (VAS) under Circular 99/2025/TT-BTC. This includes tight cash flow management, accurate internal financial reporting, and management accounts to support timely decision-making by leadership.
Recruitment and Human Resources Management Handle work permits and Temporary Residence Cards (TRC) for foreign investors and expatriate specialists. At the same time, build a complete payroll system and ensure timely contributions to social insurance (BHXH), health insurance (BHYT), and unemployment insurance (BHTN) for local employees. Labor law compliance is especially important in this phase to avoid disputes and administrative penalties.
Office and Warehouse Setup Select and secure suitable office space or warehouse facilities that align with your business model. Complete all necessary legal procedures related to the registered address and ensure the premises meet official business registration requirements.
Cash Flow Management and Growth Planning Closely monitor cash flow, develop long-term financial plans, optimize operating costs, and create clear strategies for business expansion – whether through opening new branches, scaling production, or growing sales channels.

This phase marks the important transition from “setup” to “real operations.” Many FDI companies face significant difficulties here because they lack local experience and have not yet built a solid internal management system. Establishing a strong operational foundation from the beginning will help you avoid legal risks, control costs effectively, and create a solid platform for sustainable growth in the years ahead.

Explore End-to-End Business Formation Services

Common Challenges in Any Entering Vietnam Market Guide

Even though the Law on Investment 2025 has brought many favorable reforms, foreign investors still often face real challenges when entering the Vietnam market. If not well prepared, these difficulties can slow progress and increase initial costs. This is why many businesses rely on a professional entering Vietnam market guide to better prepare for licensing, compliance, and operational challenges in Vietnam.

The most common challenges include:

Administrative procedures can still be lengthy: Although greatly simplified, some project approvals, specialized licenses, or location confirmations may take longer than expected, especially for large projects or conditional sectors.
Language barriers and cultural differences in business practices: Differences in communication style, contract negotiation, and working culture can cause misunderstandings or delays in the early stages.
Initial cost and cash flow management: The setup phase often involves many unexpected expenses (office, staff, legal procedures…), requiring tight cash flow control from the beginning.
Difficulty in finding high-quality talent: Demand for personnel who possess both professional skills and strong English is high, but supply remains limited in some industries.

At this stage, investors need a clear plan from Phase 1 and early cooperation with a reputable FDI consulting firm. This will help minimize risks, accelerate progress, and avoid unnecessary mistakes throughout the entire journey.

Get Your Free Investor Handbook 2026

How Vina TPT simplifies your entire Vietnam Market Entry journey

Vina TPT accompanies businesses throughout the whole entering Vietnam market journey, from the preparation phase to actual operations.

In Phase 1: We provide market consulting, business line selection, and planning in accordance with Vietnamese legal requirements.
In Phase 2: Our expert team directly supports FDI company formation, handles IRC/ERC dossiers, and manages all related procedures quickly and in full compliance.
In Phase 3: Vina TPT offers outsourced finance & accounting, tax compliance, and payroll services to help businesses operate stably and meet all regulatory requirements.

With over 20 years of experience, we not only help you “enter the market” but also ensure you operate efficiently and grow sustainably.

Contact Vina TPT today for a free consultation and comprehensive A-to-Z support for your investment journey in Vietnam.

BOOK A FREE CONSULTATION

Accounting & Tax, Lasted News

What Foreign Investors Often Get Wrong About Tax Filing in Vietnam – Expert Advice

Posted on 10/05/202624/05/2026 by VINA TPT

Many newly established FDI companies in Vietnam have had to pay fines of tens of millions of VND, or even had their tax codes suspended, simply because they misunderstood or overlooked their tax filing obligations.

In reality, from the moment a company receives its Enterprise Registration Certificate (ERC), its tax filing obligations officially come into effect. This means that even if the business has not yet generated revenue or begun full operations, tax filing in Vietnam is still a mandatory requirement.

However, many foreign investors still hold the misconception that “if there is no revenue, there is no need to file.” This common misunderstanding leads to unnecessary legal risks.

This article will help you clearly understand the most frequent mistakes in tax filing for FDI companies, while providing practical guidance to ensure proper compliance according to each filing period.

1. Common Tax Filing Mistakes That Lead to Penalties or Tax Code Suspension

Foreign investors often encounter unexpected issues when handling tax filing in Vietnam. Even experienced companies can make costly mistakes due to the complexity of local regulations. Below are the most common tax filing errors that FDI businesses frequently commit:

Failing to file tax returns when there is no revenue Many investors assume that “no revenue means no need to file.” In reality, according to the Law on Tax Administration 2019, once the Enterprise Registration Certificate (ERC) is issued, companies must still submit VAT returns, Personal Income Tax (PIT) declarations, and other required reports on time. Failure to do so can result in administrative fines and even suspension of the tax code.
Late filing or missing tax declarations Submitting a return even one day late can trigger penalties of 0.03% per day on the late-paid tax amount (as stipulated in Article 59 of the Law on Tax Administration 2019). Many FDI companies commonly forget to file monthly or quarterly VAT returns or provisional Corporate Income Tax (CIT) declarations.
Overlooking or incorrectly handling Foreign Contractor Tax (FCT / Withholding Tax) FCT is a withholding tax applied to payments made to foreign contractors or foreign experts (governed by Decree 81/2020/ND-CP and the Law on Corporate Income Tax). This is one of the most frequent mistakes and can lead to heavy penalties and complications when applying for future VAT refunds.
Failing to declare and pay License Tax (Thuế môn bài) Even with some relaxations in 2026, businesses are still required to declare and pay License Tax in accordance with Decree 139/2016/ND-CP (as amended and supplemented).
Neglecting to reconcile Input VAT invoices Input VAT refers to the value-added tax a business has paid to its suppliers. If invoices are not properly reconciled and supported as required under Clause 2, Article 14 of the Law on Value-Added Tax 2024, the company cannot claim input tax credits or refunds. This often results in significant “locked-up” capital.

Real-world consequences of these mistakes typically include substantial fines, prolonged tax audits, delays in visa and Temporary Residence Card (TRC) processing, and even loss of trust from partners and investors. In most cases, engaging a professional accounting service from the beginning is far more cost-effective than dealing with penalties and corrective procedures later.

2. Why Tax Filing Becomes a Major Challenge for New FDI Companies

Tax filing quickly becomes one of the biggest headaches for newly established FDI companies in Vietnam. Although the process has been digitized through the eTax system, significant differences in legal frameworks, administrative language, and compliance requirements still create substantial challenges for foreign investors from the very first months of operation.

The main reasons why tax filing feels so complex for new FDI companies include:

Lack of a local accounting team familiar with Vietnamese tax laws Most foreign investors do not have in-house staff who fully understand Vietnam’s tax system, including VAS, Circular 99/2025/TT-BTC, VAT, Corporate Income Tax (CIT), Personal Income Tax (PIT), Foreign Contractor Tax (FCT), and specialized reports such as the Investment Activity Report (IAR). Recruiting experienced local accountants with strong FDI knowledge is both difficult and expensive.
Unfamiliar with the electronic tax filing system (eTax) and administrative Vietnamese, all tax declarations must be submitted through the eTax platform entirely in Vietnamese, using complex legal terminology. Foreign investors often struggle to understand and accurately complete the required forms.
The common misconception that “no revenue means no filing is needed” This is one of the most frequent misunderstandings. In reality, once the Enterprise Registration Certificate (ERC) is issued, companies are still required to submit VAT returns, PIT declarations, and other periodic reports on time – even if they have not yet generated any revenue.
Lack of awareness of different filing deadlines Each type of tax has its own specific monthly, quarterly, or annual deadlines. Many new FDI companies miss submissions or file late simply because they lack a clear reminder system.
Difficulties in communicating and providing explanations to tax authorities When additional documents or clarifications are requested, communicating in Vietnamese and preparing materials according to the exact requirements of the tax office can be extremely time-consuming and frustrating.

These challenges often result in significant administrative fines, operational disruptions, delays in visa and Temporary Residence Card (TRC) processing, and even damage to the company’s credibility with partners and potential investors during the most critical early stage.

3. Best Practices to Ensure Accurate and Timely Tax Filing

In addition to remembering important deadlines, foreign investors should take the following concrete actions to ensure proper tax filing compliance:

Important Deadlines to Remember in 2026:

No.	Filing Period	Type of Tax / Declaration	Note
1	Monthly	VAT (if filing monthly)	By the 20th of the following month
2	Quarterly	VAT, provisional CIT, PIT, FCT	By the 30th of the first month of the next quarter This VAT requirement applies to businesses that declare VAT on a quarterly basis.
3	Annual	Finalization of CIT and PIT	Before March 31 of the following year
4	Annual	License Tax	Within 30 days after receiving ERC (paid once per year)

Case Study:

Company Ltd., an FDI company, received its Enterprise Registration Certificate (ERC) on January 15, 2026. Believing the common misconception that “no revenue means no need to file taxes,” the founder did not submit the Q1 VAT return or the Personal Income Tax (PIT) declaration.

As a result, the company was hit with late-filing penalties, required to submit multiple rounds of supplementary documents, and even had its tax code temporarily suspended for two weeks. The total cost – including administrative fines, lost time, and disrupted business operations.

This real-world example clearly illustrates that even if a company has not yet generated any revenue, it is still legally required to file VAT and PIT declarations on time from the very first quarter after incorporation. A seemingly small oversight in the early days can quickly escalate into significant financial losses and reputational damage.

Specific Actions Investors Should Take:

Set up automatic reminders for all tax filing deadlines
Prepare complete supporting documents and invoices from the very beginning
Use professional outsourced tax filing services from the first month of operation
Perform regular data checks and reconciliations (monthly)
Work with a Chief Accountant or a firm experienced in supporting FDI companies

In summary, tax filing is a process that needs careful preparation from the start and can be managed effectively with a clear checklist. If your internal team is not yet capable of handling it, investing in a professional service will help the business avoid major risks and focus on business development.

Get Your Free Investor Handbook 2026

4. Why Vina TPT is trusted by many FDI Companies for Tax Filing

With more than 20 years of experience working with FDI enterprises, Vina TPT fully understands the difficulties foreign investors face in the tax filing process in Vietnam.

We provide comprehensive services, including monthly, quarterly, and annual tax declarations, ensuring that businesses always comply with regulations and meet deadlines.

What makes Vina TPT different is our automatic deadline tracking and reminder system, which minimizes the risk of late or missed filings. In addition, our team can support three languages (English, Japanese, and Vietnamese) and work remotely, making the process convenient for foreign investors.

Thanks to our professional process and practical experience, Vina TPT helps businesses minimize the risk of fines, avoid tax code suspension, and maintain stable operations from the early stages.

Contact Vina TPT today for free consultation and professional tax filing support.

BOOK A FREE CONSULTATION

Company Formation, Lasted News

How to get VAT Refund in Vietnam: A Practical Guide for Foreign Investors 2026

Posted on 07/05/2026 by VINA TPT

Many businesses in Vietnam, especially export enterprises and FDI companies, have a large amount of capital stuck in unrefunded input Value-Added Tax (VAT). This amount can reach hundreds of millions or even billions of VND, directly affecting cash flow and operational capabilities.

Obtaining a VAT refund is not only a legitimate right but also an important financial tool that helps businesses optimize their cash flow. However, in practice, not every business clearly understands the conditions, procedures, and how to prepare documents to successfully receive a VAT refund.

This article provides a detailed guide on how to get VAT refund in Vietnam, including eligibility conditions, required documents, step-by-step procedures, processing timeline, and common mistakes to avoid in 2026. This entering Vietnam market guide is designed to give you a complete roadmap from preparation to operation.

1. Who is eligible for VAT Refund in Vietnam in 2026?

Not every business in Vietnam is eligible for a VAT refund. According to Article 15 of the Law on Value-Added Tax 2024, the most common cases that qualify for a VAT refund include:

Enterprises exporting goods and services (subject to the 0% VAT rate)
Businesses with new or expanded investment projects, particularly FDI projects that are still in the investment phase
Enterprises with excess VAT paid after quarterly or annual input tax credit
Companies undergoing dissolution, bankruptcy, or termination of operations

To be eligible for a VAT refund, businesses must also meet several general requirements:

Declare and pay VAT using the deduction method
Maintain complete and accurate accounting records with valid supporting documents
Hold a bank account registered under the company’s tax code
For any transaction of VND 5 million or more (VAT inclusive), payment must be made via bank transfer (cash payments are not accepted)

Businesses engaged in exports and FDI investment projects are often given priority under the “refund first, audit later” mechanism. This allows them to receive VAT refunds more quickly, helping improve cash flow during the critical early stages of investment.

2. Key conditions to qualify for VAT Refund in Vietnam (What You Must Meet)

To qualify for a VAT refund in Vietnam in 2026, businesses must simultaneously meet two main conditions:

2.1. Belong to the Eligible Categories under Clauses 1, 2, 3, and 4 of Article 15 of the Law on Value-Added Tax 2024

The most common eligible cases include:

Enterprises exporting goods and services (subject to the 0% VAT rate)
Businesses undertaking new or expanded investment projects (especially FDI projects)
Enterprises with excess VAT paid after quarterly or annual input tax credits
Companies undergoing dissolution, bankruptcy, or termination of operations

2.2. Declare and Pay VAT Using the Deduction Method and Comply with Input VAT Deduction Regulations under Clause 2 of Article 14 of the Law on Value-Added Tax 2024

Specifically, businesses must:

Possess valid VAT invoices or equivalent supporting documents
Make payment via bank transfer for any transaction of VND 5 million or more (VAT inclusive) – cash payments are not accepted
For exported goods and services, in addition to the general conditions, the following documents are required: a contract with the foreign party (for sale, processing, or service provision), invoices, non-cash payment proof, customs declaration (for exported goods), and supporting documents such as packing list, bill of lading, and insurance certificate (if any). The Government also provides specific regulations on input VAT credit conditions for exports via overseas e-commerce platforms and other special cases.

Only when conditions are fully satisfied can a business submit a VAT refund application.

>>> You may find this article helpful: Cases Eligible for VAT Tax Refund in Vietnam in 2026

3. Step-by-Step guide: How to get VAT Refund in Vietnam

Understanding the required documents is one of the most important steps in learning how to get VAT refund in Vietnam successfully. To carry out a VAT refund, businesses need to go through the following steps:

Below is the detailed procedure for how to get VAT refund in Vietnam in 2026. The entire process is now mainly carried out electronically, helping to shorten the time compared to before.

Step 1: Check and prepare documents

Businesses need to carefully check the eligible input VAT amount and compile all related documents (electronic VAT invoices, customs declarations, export contracts…).

Step 2: Declare VAT

Carry out VAT declaration monthly or quarterly accurately and on time as prescribed.

Step 3: Submit VAT refund application

Submit the electronic VAT refund dossier through the eTax system of the General Department of Taxation. This is an important step that determines the subsequent processing speed.

Step 4: Tax authority review and decision

The tax authority will review the dossier. If it qualifies for “refund first – audit later”, you will receive the refund decision faster.

Step 5: Receive VAT refund

After receiving the refund decision, the money will be transferred directly to the business’s bank account within the prescribed time.

Step 6: Handle additional requests (if any)

In case the dossier needs clarification, businesses must quickly explain or supplement documents as requested by the tax authority to avoid prolonging the processing time.

Explore VAT Refund Services

4. What documents are required for VAT Refund in Vietnam?

Whether the business uses the deduction method or the direct method, it is mandatory to properly store all input and output documents. These documents usually include electronic VAT invoices, contracts, payment vouchers, and related records to prove the legitimacy of declared revenue and expenses.

In addition, businesses must ensure consistency between the declared VAT data, paid tax amounts, and the accounting books. Any discrepancy or lack of valid documents may lead to tax reassessment, administrative penalties, or prolonged processing time with the tax authority.

In practice, establishing a document management and internal control system from the beginning will help minimize errors and significantly reduce pressure during periodic tax inspections or audits later.

Processing Time

Refund first – audit later: approximately 15 days
Audit first – refund later: approximately 40 days

However, in practice in 2026, the processing time may be longer if the dossier is incomplete or requires multiple explanations.

5. Common VAT Refund mistakes that delay or reject your application

Although the VAT refund process has been digitized, many businesses (especially FDI enterprises and export companies) still encounter situations where their dossiers are delayed, require multiple additional submissions, or are even rejected. One of the biggest challenges when learning how to get VAT refund in Vietnam is avoiding documentation and declaration mistakes that may delay approval.

Invalid or mismatched invoices and documents This is the most common error. Many businesses submit VAT invoices that do not qualify for deduction, invoices with incorrect information, or fail to fully match them with customs declarations and contracts. As a result, the dossier is suspended or removed from the refund list.
Late tax declaration or incorrect data Declaring incorrect input VAT data or being late by even one day can lead to penalties and delay the entire refund process.
Not preparing sufficient explanation documents when requested When the tax authority requests explanations, many businesses respond slowly or lack supporting documents, causing the dossier to be delayed or rejected.
Choosing the wrong refund method Some businesses choose the “audit first – refund later” method even though they qualify for “refund first – audit later”, significantly prolonging the time to receive the money.
Not completing other tax obligations Businesses with outstanding PIT, CIT, or other taxes will not be eligible for VAT refund until those obligations are settled.

Practical Advice: Before submitting the VAT refund dossier, carefully check all documents and data. Cooperating with a professional consulting firm like Vina TPT will help you avoid most of the above mistakes, increase the success rate of the refund, and significantly shorten the time to receive the money.

6. How Vina TPT Helps You Get VAT Refund Faster and Safer

With more than 20 years of experience supporting FDI enterprises and export businesses, Vina TPT deeply understands the VAT refund process and the practical requirements of the tax authorities. We help clients get VAT refunds faster, safer, and with a higher success rate.

Specifically, Vina TPT provides comprehensive support as follows:

Thorough checking and review of input VAT dossiers before submission
Full preparation and optimization of documents to increase the refund success rate
Representing clients in submitting electronic VAT refund applications and regularly monitoring progress
Timely support for explanations and supplementary documents when requested by the tax authority
Integration with outsourced finance & accounting services for overall tax management, avoiding arising errors

Thanks to our professional process, we help businesses significantly shorten the time to receive VAT refunds while minimizing the risk of additional requests or dossier rejection.

Most importantly, when cooperating with Vina TPT, you can focus on your core business activities instead of spending time dealing with complex administrative procedures.

If your business needs professional support on how to get VAT refund in Vietnam, Vina TPT is ready to assist from document preparation to tax authority procedures.

BOOK A FREE CONSULTATION

Accounting & Tax, Lasted News

Bookkeeping services for Startups in Vietnam: Essential tasks your business should never skip

Posted on 21/04/202623/04/2026 by VINA TPT

bookkeeping-services-for-startups-in-vietnam-7-essential-tasks-every-founder-must-know

As a startup founder, most of your time is spent developing your product and acquiring customers. However, if your accounting system is not set up and managed properly, it can quickly become a major bottleneck – leading to tax errors, lack of financial transparency, and insufficient data when approaching investors.

In reality, many startups in Vietnam struggle due to limited budgets, constantly changing tax regulations, and the need for fast, accurate reporting to support fundraising. Building a competent in-house accounting team from day one is often difficult and expensive.

This article will help you understand the 7 essential bookkeeping tasks every startup in Vietnam should prioritize, along with important considerations when choosing the right bookkeeping services for startups in Vietnam. This is why many founders start looking for bookkeeping services for startups early to build a solid financial foundation.

Essential bookkeeping tasks for Startups in Vietnam

Understanding these tasks also helps you evaluate the quality of bookkeeping services for startups before outsourcing. Here are the 7 core tasks that every startup should focus on when implementing bookkeeping for startups in Vietnam:

1.1. Recording transactions and maintaining books in compliance with VAS

VAS (Vietnamese Accounting Standards) is the foundation of any reliable accounting system. Every transaction – revenue, expenses, and payments – must be recorded accurately and in full compliance with current Vietnamese Accounting Standards.

For startups, incorrect or incomplete recording from the beginning can distort all future reports. This not only affects decision-making but also creates serious tax risks during finalization.

Using professional startup accounting services in Vietnam ensures your data is recorded correctly from day one and remains audit-ready.

1.2. Invoice & Voucher management (E-invoicing and VAT Input)

Electronic invoicing and proper voucher management are mandatory in Vietnam. Startups must closely track input VAT invoices to ensure accurate tax claims and deductions.

Missing valid invoices or improper storage can result in non-deductible expenses and higher tax liabilities

This function can generally be handled by an in-house accountant. However, to ensure that invoices are issued and processed in full compliance with regulations, many businesses still choose bookkeeping services for startups to minimize errors and reduce tax risks.

1.3. Cash flow management

For startups, profitability is often secondary – cash flow is everything.

Many startups fail not because their product is bad, but because they run out of money before reaching product-market fit. Therefore, closely monitoring burn rate (monthly cash consumption) and runway (months of operation left before running out of cash) is critical.

This task includes:

Weekly and monthly tracking of cash inflows and outflows
Comparing actual cash flow against forecasts
Early warning when burn rate increases unexpectedly
Regular runway updates to help founders plan fundraising on time

Investors usually require clear, updated cash flow reports at the beginning or end of each month. Without them, securing funding becomes significantly harder. Many bookkeeping services for startups include cash flow monitoring as a core feature to support fundraising readiness.

Explore Bookkeeping Services

1.4. Periodic tax declaration and filing

Tax compliance is mandatory. This includes monthly or quarterly VAT declarations, provisional Corporate Income Tax (CIT) filings, annual finalization, and PIT withholding from employee salaries.

With frequent tax law changes in 2026, staying updated is essential. Late or incorrect filings can result in daily penalties (0.03% per day) and, more seriously, suspension of electronic invoicing – which can immediately disrupt sales and cash flow.

1.5. Financial reporting & management insights

Financial reports are not only for tax authorities but also serve as vital tools for founders to understand their business performance.

For startups, management reports on cash flow, operating costs, and profitability help leaders make faster and more accurate decisions.

1.6. Audit preparation and annual finalization

When a startup grows and prepares for subsequent funding rounds, financial audits often become a requirement from investors. In particular, for FDI enterprises in Vietnam, annual financial statement audits are mandatory under local regulations.

If the accounting system is not properly structured from the beginning, the audit process can be prolonged, lead to additional adjustment costs, and even impact fundraising timelines.

A professionally managed accounting system ensures that financial data is always clear, transparent, and well-documented. As a result, both the audit process and annual tax finalization can be completed more efficiently, reducing costs and enhancing credibility with investors.

In practice, accounting service providers typically work directly with auditors to finalize audited financial statements. This means businesses not only have audit-ready data but also receive end-to-end support throughout the process—significantly reducing internal workload and minimizing potential risks.

This is exactly why many founders choose outsourced bookkeeping services early – so they are always prepared when audit time comes.

1.7. Payroll & employee tax handling

Payroll management involves more than just paying salaries. It includes social insurance (BHXH), health insurance (BHYT), unemployment insurance, and Personal Income Tax (PIT) deductions.

This is also a service commonly bundled with bookkeeping services for startups, helping businesses ensure accurate calculations, timely filings, and full compliance with labor and tax regulations.

Important considerations when choosing bookkeeping services for Startups in Vietnam

Not all bookkeeping services for startups are the same, which is why careful evaluation is necessary. Choosing the right bookkeeping services for startups in Vietnam can determine whether you can focus on growth with peace of mind. Here are the key questions every founder should ask:

Does the provider have real experience with startups? Startups typically operate with limited budgets and relatively low transaction volumes, yet they still require monthly reporting to effectively monitor cash flow and financial performance.
How strong is their cloud system and real-time reporting? You need an easy-to-use dashboard to monitor your financial health anytime.
What is their commitment on deadlines and error handling? A good provider must have a clear Service Level Agreement (SLA) and fast response mechanisms.
Do they offer tax advisory and management reporting? Beyond basic bookkeeping, you need strategic advice for tax optimization and fundraising preparation.
Is the pricing transparent with no hidden fees? Choose a clear, predictable package to avoid unexpected costs later.

Selecting the wrong provider can be not only expensive but also create legal risks and slow down your startup’s development.

Why many startups choose Vina TPT for bookkeeping services

With over 20 years of experience, Vina TPT has supported hundreds of FDI companies and startups in Vietnam in building efficient accounting systems.

We offer comprehensive solutions including VAS compliant bookkeeping, tax declaration, payroll processing, management reporting, and Qualified Chief Accountant services. Every package is designed to be flexible according to each startup’s growth stage.

What makes Vina TPT different is not only our expertise but also our multilingual support and modern cloud-based system, allowing founders to track their financial situation anytime, anywhere. This enables you to focus fully on growth instead of being distracted by accounting issues.

Choosing the right bookkeeping services for startups can significantly impact your long-term growth and compliance. Contact Vina TPT today for a free consultation and to build the most suitable bookkeeping services for startups package for your current stage of development. Our team is ready to support your startup from day one.

BOOK A FREE CONSULTATION

Company Formation, Lasted News

How to start import export business in Vietnam: A comprehensive guide for Foreign Investors (2026)

Posted on 19/04/202623/04/2026 by VINA TPT

how-to-start-an-import-export-business-in-vietnam-a-comprehensive-guide-for-foreign-investors-2026

Vietnam has become an ideal destination to start an import-export business thanks to its strategic logistics location, competitive costs, young and abundant workforce, and a robust network of free trade agreements (EVFTA, CPTPP, RCEP, and others).

With the Law on Investment 2025 taking effect from March 1, 2026, establishing an FDI company in the import-export sector has never been easier. Foreign investors can now own 100% of the capital in most trading activities and do not require a general import-export license – only the appropriate business line registration is needed.

This article provides a detailed, step-by-step guide on how to start import export business in Vietnam in 2026, covering everything from product selection and company structure to legal procedures and actual operations. Understanding how to start import export business correctly from the beginning will help investors avoid unnecessary risks.

Potential import and export products in Vietnam when learning how to start import export business

Before diving deeper into how to start import export business, choosing the right product is a critical first step. Vietnam enjoys strong advantages in both exports and imports. Here are the most promising product categories for 2026:

Strong Export products	Promising Import products
Textiles, garments, footwear, and fashion accessories Mobile phones, electronic components, and computers Coffee, cashew nuts, pepper, rice, and other agricultural products Seafood (shrimp, pangasius, tuna) Wood and furniture	Machinery, equipment, and production lines Electronic components and industrial raw materials Chemicals, steel, and plastic resins Automobiles, spare parts, and transportation vehicles High-end consumer goods and technology products

To choose the right products when starting your own business, you should:

Prioritize items where Vietnam has a competitive edge or enjoys preferential treatment under FTAs
Evaluate profit margins, market demand, logistics risks, and legal requirements
Start with products you already have experience in or an established supply chain to minimize initial risks

Advice: Conduct thorough market research when learning how to start import export business to reduce risks.

One important note is that although import-export activities in Vietnam do not require a general license, certain products may still be subject to specific business conditions or require specialized permits. Therefore, in addition to selecting high-potential products, investors should carefully review the relevant legal requirements to avoid operational risks.

Once you have a clear overview, you can begin implementing the specific steps to start an import export business in Vietnam.

Step 1 – Choose the right business structure

Choosing the correct business structure is the first critical step when starting an import export business in Vietnam. The type of company directly affects governance, capital raising ability, control, and long-term development plans.

The two most popular structures for foreign investors are:

Limited Liability Company (LLC): The most common choice for foreign investors due to its simple, flexible management structure. It is ideal for startups and small-to-medium enterprises, allowing full control and quick decision-making.
Joint Stock Company (JSC): More suitable for businesses planning to raise capital from multiple investors or aiming for future listing on the stock exchange.

Recommendation: This is especially important for investors who are new to how to start import export business in Vietnam, a 100% foreign-owned LLC is strongly recommended. This structure offers absolute control, simpler procedures, and easier management. Later, when the company grows and needs additional capital, you can flexibly convert it into a Joint Stock Company.

Selecting the right structure from the beginning helps save time, reduce costs, and avoid unnecessary risks. This decision plays a key role in how to start import export business efficiently in Vietnam.

Step 2 – Company registration process (IRC & ERC)

This is the most important step when starting an import export business in Vietnam. Under the Law on Investment 2025, the registration process has become more flexible. In many non-restricted sectors, foreign investors can now register the Enterprise Registration Certificate (ERC) before completing the Investment Registration Certificate (IRC).

Step 2.1: Prepare investment documents

A clear understanding of how to start import export business will help you prepare the correct documents from the beginning. This is the foundational step. The dossier must meet all requirements under the Law on Investment 2025, including:

Application for investment project implementation
Proof of the investor’s legal status (passport or Certificate of Incorporation)
Detailed investment project proposal (objectives, scale, capital, location, timeline, and socio-economic impact)
Proof of financial capacity (bank statements, audited financial reports, or parent company support letter)
Documents proving the business address (office lease agreement)
Technology explanation (if required)

Step 2.2: Apply for the Investment Registration Certificate (IRC)

The IRC approves the investment project and specifies capital, business lines, location, and incentives. Processing time usually ranges from 30 – 45 working days.

Step 2.3: Obtain the Enterprise Registration Certificate (ERC)

After receiving the IRC (or in permitted cases, before it), you apply for the ERC – the document that officially establishes the company’s legal entity. This step typically takes 7–14 working days.

Explore FDI Company Formation Services

Step 3 – Setup Operations (Bank Account, Office, HR & Compliance)

Once licenses are obtained, you should promptly complete the following:

Open an investment capital account and transaction account (charter capital must be fully contributed within 90 days of receiving the ERC)
Register initial tax accounts and complete business identification procedures on the VNeID system.
Monitor mandatory tax filing deadlines, especially Value-Added Tax (VAT), even if no business activities have occurred.
Apply for work permits, Temporary Residence Cards (TRC), and business visas for foreign investors or employees working in Vietnam for more than 3 months.

Note: Early compliance is crucial when learning how to start import export business in Vietnam to avoid penalties. Many investors choose outsourced finance & accounting services to reduce risks and focus on core business activities. At this stage, investors can clearly see how to start import export business in a practical and compliant way.

Step 4 – Obtain necessary licenses and permits for import export

A major advantage is that no general import-export license is required if you register the correct business lines.

However, certain products still need specific permits, such as:

Food, pharmaceuticals, cosmetics, chemicals, and agricultural products
Goods under specialized management (defense, security, environment, etc.)
If a company is not only engaged in import export activities but also participates in trading activities in Vietnam, such as distribution or retail, it will be required to obtain business license and retail Outlet Establishment License.

You will also need to:

Register for tax code and customs code
Connect to the electronic invoicing system
Register import-export rights (automatically granted with appropriate business lines)

Explore Outsourced Accounting Services

6. Common challenges when starting an Import Export Business in Vietnam

Although Vietnam offers many advantages, the process of starting an import export business is not always smooth, especially for first-time foreign investors.

Administrative procedures, while improved, can still be time-consuming if documents are incomplete. Language barriers and differences in working culture may also slow down progress when dealing with government agencies or local partners.

Other common challenges include cash flow management, foreign exchange fluctuations, and logistics costs. Additionally, Vietnam’s legal and policy framework continues to evolve, requiring businesses to stay updated to avoid compliance risks.

Having a knowledgeable local consulting partner from the beginning can significantly reduce these risks and ensure smoother implementation.

7. Why Vina TPT can help you successfully start your Import Export Business

For investors learning how to start import export business, having the right consulting partner can make a significant difference.

With over 20 years of experience supporting FDI enterprises, Vina TPT fully understands the practical difficulties foreign investors face when starting an import-export business in Vietnam.

We provide end-to-end solutions, from advising on suitable business lines and products, completing IRC/ERC procedures, assisting with Temporary Residence Cards (TRC), to setting up compliant accounting and tax systems from day one.

What sets Vina TPT apart is our ability to connect all these steps into a seamless process. Our multilingual team can support you remotely, making the entire journey more convenient – especially for investors who have not yet established a physical presence in Vietnam.

If you are still unsure how to start import export business, working with experts can significantly shorten your setup time. Contact Vina TPT today for a free consultation and to build the most suitable roadmap for your import export business in Vietnam.

BOOK A FREE CONSULTATION

Lasted News, Company Formation

Advantages and disadvantages of starting your own business in Vietnam

Posted on 17/04/202623/04/2026 by VINA TPT

Many entrepreneurs and foreign investors are planning to start their own business in Vietnam – a fast-growing market with competitive costs and a strategic location in Southeast Asia. With the Law on Investment 2025 officially taking effect from March 1, 2026, Vietnam continues to implement strong reforms to attract foreign direct investment (FDI).

However, establishing an FDI company brings both significant opportunities and real challenges. This article provides a balanced analysis of the advantages and disadvantages of starting your own business in Vietnam, helping you gain a comprehensive view before making an informed decision before making a decision about the advantages and disadvantages of starting your own business in Vietnam.

1. Why consider setting up an FDI Company in Vietnam?

Vietnam has become one of the most attractive investment destinations in Southeast Asia. The main reasons many investors choose to set up a business in Vietnam under the FDI model include:

Stable economic growth with consistently high GDP growth rates over many years
A young, abundant, and cost-competitive workforce
Strategic logistics position as a gateway connecting ASEAN, China, and global markets
Extensive network of free trade agreements that create export and expansion opportunities, including:
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
- EU-Vietnam Free Trade Agreement (EVFTA)
- UK-Vietnam Free Trade Agreement (UKVFTA)
Increasingly favorable FDI policies, especially following the Law on Investment 2025

This is a crucial and strategic step when you decide to start your own business in Vietnam through through foreign direct investment, especially when evaluating the advantages and disadvantages of starting your own business.

2. Key Advantages of setting up an FDI Company in Vietnam

When evaluating the advantages and disadvantages of starting your own business, Vietnam offers several compelling benefits for foreign investors.

One of the biggest advantages is low operating costs. Labor, office rental, and general business expenses in Vietnam are significantly lower than in many developed markets. Additionally, companies can enjoy attractive tax incentives, especially in industrial zones or priority sectors.

Another major advantage is capital ownership flexibility. Under the Law on Investment 2025, foreign investors can own up to 100% of the capital in most sectors, allowing full control over management and operations.

Vietnam also boasts strong market potential, with a rapidly expanding middle class. Furthermore, the country serves as an excellent manufacturing hub, enabling businesses to integrate deeply into global supply chains.

Recent reforms have also shortened the company establishment timeline. In many cases, investors can now obtain the Enterprise Registration Certificate (ERC) before the Investment Registration Certificate (IRC), making the setup process faster and more flexible.

Overall, these advantages create favorable conditions for successfully starting your own business in Vietnam in an efficient and sustainable manner.

Explore Vina TPT’s End-to-End Business Setup Services

3. What challenges should investors be aware of?

Alongside the benefits, it is important to understand the disadvantages of starting your own business when choosing the FDI route in Vietnam.

Despite many reforms, administrative procedures can still be complex, especially for investors unfamiliar with the Vietnamese legal system. Preparing documents and working with government authorities sometimes takes longer than expected.

Compliance pressure is another notable challenge. Companies must strictly follow Vietnamese Accounting Standards (VAS), tax regulations, electronic invoicing requirements, and periodic reports such as the Investment Activity Report (IAR). Without proper expertise or professional support, the risk of errors is relatively high.

Additionally, language and cultural barriers can affect communication and daily operations. Understanding how to navigate the local business culture is essential for building strong relationships and achieving long-term success.

Increasing competition in many sectors and occasional limitations in infrastructure or high-quality talent are also factors to consider.

Understanding these risks is essential when analyzing the advantages and disadvantages of starting your own business in Vietnam.

4. How to maximize advantages and minimize risks?

To make the most of the advantages and disadvantages of starting your own business in Vietnam, investors should develop a clear strategy from the beginning:

Choose the right type of company structure: Carefully consider between 100% foreign-owned companies and joint ventures, as each model has different implications for control and risk.
Prepare thorough and accurate documentation while fully utilizing the new provisions of the Law on Investment 2025.
Partnering with a professional consulting firm helps minimize legal and operational risks. Beyond supporting company formation, these firms typically provide comprehensive solutions covering legal, accounting, and tax services – three core areas that are closely monitored by regulatory authorities in Vietnam.
Build a strong local team and establish a robust compliance system from day one.
Develop a detailed financial and cash flow plan to handle potential delays in administrative procedures.

5. Why Vina TPT is the right partner for your FDI Company

When considering the advantages and disadvantages of starting your own business, choosing the right partner is critical for long-term success.

With over 20 years of experience supporting FDI enterprises, Vina TPT deeply understands the real challenges foreign investors face when starting their own business in Vietnam.

We provide comprehensive services, including:

Investment consulting and company establishment (IRC/ERC)
Support for Temporary Residence Cards (TRC) for foreign employees
Qualified Chief Accountant and outsourced finance & accounting services

In addition, we have a team of legal experts with hands-on experience working directly with competent authorities throughout the company establishment and operational process. With a deep understanding of procedures, requirements, and common challenges, Vina TPT can support businesses in implementing processes efficiently while ensuring full compliance with Vietnam Accounting Standards (VAS), tax regulations, and reporting obligations. At the same time, we provide timely financial insights to support informed decision-making.

With multilingual capabilities and extensive practical experience, Vina TPT helps businesses not only “comply with the law” but also operate efficiently and successfully.

Conclusion

Understanding the advantages and disadvantages of starting your own business through the FDI model in Vietnam is a critical step before making your investment decision.

With the strong reforms introduced by the Law on Investment 2025, opportunities in Vietnam are more open than ever. However, success requires careful preparation and a well-thought-out strategy.

Contact Vina TPT today for a free consultation. Let our expert team help you build the most suitable FDI company establishment plan tailored to your business model in Vietnam.

BOOK A FREE CONSULTATION