Accounting & Tax, Lasted News

What Foreign Investors Often Get Wrong About Tax Filing in Vietnam – Expert Advice

Posted on 10/05/202624/05/2026 by VINA TPT

Many newly established FDI companies in Vietnam have had to pay fines of tens of millions of VND, or even had their tax codes suspended, simply because they misunderstood or overlooked their tax filing obligations.

In reality, from the moment a company receives its Enterprise Registration Certificate (ERC), its tax filing obligations officially come into effect. This means that even if the business has not yet generated revenue or begun full operations, tax filing in Vietnam is still a mandatory requirement.

However, many foreign investors still hold the misconception that “if there is no revenue, there is no need to file.” This common misunderstanding leads to unnecessary legal risks.

This article will help you clearly understand the most frequent mistakes in tax filing for FDI companies, while providing practical guidance to ensure proper compliance according to each filing period.

1. Common Tax Filing Mistakes That Lead to Penalties or Tax Code Suspension

Foreign investors often encounter unexpected issues when handling tax filing in Vietnam. Even experienced companies can make costly mistakes due to the complexity of local regulations. Below are the most common tax filing errors that FDI businesses frequently commit:

Failing to file tax returns when there is no revenue Many investors assume that “no revenue means no need to file.” In reality, according to the Law on Tax Administration 2019, once the Enterprise Registration Certificate (ERC) is issued, companies must still submit VAT returns, Personal Income Tax (PIT) declarations, and other required reports on time. Failure to do so can result in administrative fines and even suspension of the tax code.
Late filing or missing tax declarations Submitting a return even one day late can trigger penalties of 0.03% per day on the late-paid tax amount (as stipulated in Article 59 of the Law on Tax Administration 2019). Many FDI companies commonly forget to file monthly or quarterly VAT returns or provisional Corporate Income Tax (CIT) declarations.
Overlooking or incorrectly handling Foreign Contractor Tax (FCT / Withholding Tax) FCT is a withholding tax applied to payments made to foreign contractors or foreign experts (governed by Decree 81/2020/ND-CP and the Law on Corporate Income Tax). This is one of the most frequent mistakes and can lead to heavy penalties and complications when applying for future VAT refunds.
Failing to declare and pay License Tax (Thuế môn bài) Even with some relaxations in 2026, businesses are still required to declare and pay License Tax in accordance with Decree 139/2016/ND-CP (as amended and supplemented).
Neglecting to reconcile Input VAT invoices Input VAT refers to the value-added tax a business has paid to its suppliers. If invoices are not properly reconciled and supported as required under Clause 2, Article 14 of the Law on Value-Added Tax 2024, the company cannot claim input tax credits or refunds. This often results in significant “locked-up” capital.

Real-world consequences of these mistakes typically include substantial fines, prolonged tax audits, delays in visa and Temporary Residence Card (TRC) processing, and even loss of trust from partners and investors. In most cases, engaging a professional accounting service from the beginning is far more cost-effective than dealing with penalties and corrective procedures later.

2. Why Tax Filing Becomes a Major Challenge for New FDI Companies

Tax filing quickly becomes one of the biggest headaches for newly established FDI companies in Vietnam. Although the process has been digitized through the eTax system, significant differences in legal frameworks, administrative language, and compliance requirements still create substantial challenges for foreign investors from the very first months of operation.

The main reasons why tax filing feels so complex for new FDI companies include:

Lack of a local accounting team familiar with Vietnamese tax laws Most foreign investors do not have in-house staff who fully understand Vietnam’s tax system, including VAS, Circular 99/2025/TT-BTC, VAT, Corporate Income Tax (CIT), Personal Income Tax (PIT), Foreign Contractor Tax (FCT), and specialized reports such as the Investment Activity Report (IAR). Recruiting experienced local accountants with strong FDI knowledge is both difficult and expensive.
Unfamiliar with the electronic tax filing system (eTax) and administrative Vietnamese, all tax declarations must be submitted through the eTax platform entirely in Vietnamese, using complex legal terminology. Foreign investors often struggle to understand and accurately complete the required forms.
The common misconception that “no revenue means no filing is needed” This is one of the most frequent misunderstandings. In reality, once the Enterprise Registration Certificate (ERC) is issued, companies are still required to submit VAT returns, PIT declarations, and other periodic reports on time – even if they have not yet generated any revenue.
Lack of awareness of different filing deadlines Each type of tax has its own specific monthly, quarterly, or annual deadlines. Many new FDI companies miss submissions or file late simply because they lack a clear reminder system.
Difficulties in communicating and providing explanations to tax authorities When additional documents or clarifications are requested, communicating in Vietnamese and preparing materials according to the exact requirements of the tax office can be extremely time-consuming and frustrating.

These challenges often result in significant administrative fines, operational disruptions, delays in visa and Temporary Residence Card (TRC) processing, and even damage to the company’s credibility with partners and potential investors during the most critical early stage.

3. Best Practices to Ensure Accurate and Timely Tax Filing

In addition to remembering important deadlines, foreign investors should take the following concrete actions to ensure proper tax filing compliance:

Important Deadlines to Remember in 2026:

No.	Filing Period	Type of Tax / Declaration	Note
1	Monthly	VAT (if filing monthly)	By the 20th of the following month
2	Quarterly	VAT, provisional CIT, PIT, FCT	By the 30th of the first month of the next quarter This VAT requirement applies to businesses that declare VAT on a quarterly basis.
3	Annual	Finalization of CIT and PIT	Before March 31 of the following year
4	Annual	License Tax	Within 30 days after receiving ERC (paid once per year)

Case Study:

Company Ltd., an FDI company, received its Enterprise Registration Certificate (ERC) on January 15, 2026. Believing the common misconception that “no revenue means no need to file taxes,” the founder did not submit the Q1 VAT return or the Personal Income Tax (PIT) declaration.

As a result, the company was hit with late-filing penalties, required to submit multiple rounds of supplementary documents, and even had its tax code temporarily suspended for two weeks. The total cost – including administrative fines, lost time, and disrupted business operations.

This real-world example clearly illustrates that even if a company has not yet generated any revenue, it is still legally required to file VAT and PIT declarations on time from the very first quarter after incorporation. A seemingly small oversight in the early days can quickly escalate into significant financial losses and reputational damage.

Specific Actions Investors Should Take:

Set up automatic reminders for all tax filing deadlines
Prepare complete supporting documents and invoices from the very beginning
Use professional outsourced tax filing services from the first month of operation
Perform regular data checks and reconciliations (monthly)
Work with a Chief Accountant or a firm experienced in supporting FDI companies

In summary, tax filing is a process that needs careful preparation from the start and can be managed effectively with a clear checklist. If your internal team is not yet capable of handling it, investing in a professional service will help the business avoid major risks and focus on business development.

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4. Why Vina TPT is trusted by many FDI Companies for Tax Filing

With more than 20 years of experience working with FDI enterprises, Vina TPT fully understands the difficulties foreign investors face in the tax filing process in Vietnam.

We provide comprehensive services, including monthly, quarterly, and annual tax declarations, ensuring that businesses always comply with regulations and meet deadlines.

What makes Vina TPT different is our automatic deadline tracking and reminder system, which minimizes the risk of late or missed filings. In addition, our team can support three languages (English, Japanese, and Vietnamese) and work remotely, making the process convenient for foreign investors.

Thanks to our professional process and practical experience, Vina TPT helps businesses minimize the risk of fines, avoid tax code suspension, and maintain stable operations from the early stages.

Contact Vina TPT today for free consultation and professional tax filing support.

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Accounting & Tax, Lasted News

Bookkeeping services for Startups in Vietnam: Essential tasks your business should never skip

Posted on 21/04/202623/04/2026 by VINA TPT

bookkeeping-services-for-startups-in-vietnam-7-essential-tasks-every-founder-must-know

As a startup founder, most of your time is spent developing your product and acquiring customers. However, if your accounting system is not set up and managed properly, it can quickly become a major bottleneck – leading to tax errors, lack of financial transparency, and insufficient data when approaching investors.

In reality, many startups in Vietnam struggle due to limited budgets, constantly changing tax regulations, and the need for fast, accurate reporting to support fundraising. Building a competent in-house accounting team from day one is often difficult and expensive.

This article will help you understand the 7 essential bookkeeping tasks every startup in Vietnam should prioritize, along with important considerations when choosing the right bookkeeping services for startups in Vietnam. This is why many founders start looking for bookkeeping services for startups early to build a solid financial foundation.

Essential bookkeeping tasks for Startups in Vietnam

Understanding these tasks also helps you evaluate the quality of bookkeeping services for startups before outsourcing. Here are the 7 core tasks that every startup should focus on when implementing bookkeeping for startups in Vietnam:

1.1. Recording transactions and maintaining books in compliance with VAS

VAS (Vietnamese Accounting Standards) is the foundation of any reliable accounting system. Every transaction – revenue, expenses, and payments – must be recorded accurately and in full compliance with current Vietnamese Accounting Standards.

For startups, incorrect or incomplete recording from the beginning can distort all future reports. This not only affects decision-making but also creates serious tax risks during finalization.

Using professional startup accounting services in Vietnam ensures your data is recorded correctly from day one and remains audit-ready.

1.2. Invoice & Voucher management (E-invoicing and VAT Input)

Electronic invoicing and proper voucher management are mandatory in Vietnam. Startups must closely track input VAT invoices to ensure accurate tax claims and deductions.

Missing valid invoices or improper storage can result in non-deductible expenses and higher tax liabilities

This function can generally be handled by an in-house accountant. However, to ensure that invoices are issued and processed in full compliance with regulations, many businesses still choose bookkeeping services for startups to minimize errors and reduce tax risks.

1.3. Cash flow management

For startups, profitability is often secondary – cash flow is everything.

Many startups fail not because their product is bad, but because they run out of money before reaching product-market fit. Therefore, closely monitoring burn rate (monthly cash consumption) and runway (months of operation left before running out of cash) is critical.

This task includes:

Weekly and monthly tracking of cash inflows and outflows
Comparing actual cash flow against forecasts
Early warning when burn rate increases unexpectedly
Regular runway updates to help founders plan fundraising on time

Investors usually require clear, updated cash flow reports at the beginning or end of each month. Without them, securing funding becomes significantly harder. Many bookkeeping services for startups include cash flow monitoring as a core feature to support fundraising readiness.

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1.4. Periodic tax declaration and filing

Tax compliance is mandatory. This includes monthly or quarterly VAT declarations, provisional Corporate Income Tax (CIT) filings, annual finalization, and PIT withholding from employee salaries.

With frequent tax law changes in 2026, staying updated is essential. Late or incorrect filings can result in daily penalties (0.03% per day) and, more seriously, suspension of electronic invoicing – which can immediately disrupt sales and cash flow.

1.5. Financial reporting & management insights

Financial reports are not only for tax authorities but also serve as vital tools for founders to understand their business performance.

For startups, management reports on cash flow, operating costs, and profitability help leaders make faster and more accurate decisions.

1.6. Audit preparation and annual finalization

When a startup grows and prepares for subsequent funding rounds, financial audits often become a requirement from investors. In particular, for FDI enterprises in Vietnam, annual financial statement audits are mandatory under local regulations.

If the accounting system is not properly structured from the beginning, the audit process can be prolonged, lead to additional adjustment costs, and even impact fundraising timelines.

A professionally managed accounting system ensures that financial data is always clear, transparent, and well-documented. As a result, both the audit process and annual tax finalization can be completed more efficiently, reducing costs and enhancing credibility with investors.

In practice, accounting service providers typically work directly with auditors to finalize audited financial statements. This means businesses not only have audit-ready data but also receive end-to-end support throughout the process—significantly reducing internal workload and minimizing potential risks.

This is exactly why many founders choose outsourced bookkeeping services early – so they are always prepared when audit time comes.

1.7. Payroll & employee tax handling

Payroll management involves more than just paying salaries. It includes social insurance (BHXH), health insurance (BHYT), unemployment insurance, and Personal Income Tax (PIT) deductions.

This is also a service commonly bundled with bookkeeping services for startups, helping businesses ensure accurate calculations, timely filings, and full compliance with labor and tax regulations.

Important considerations when choosing bookkeeping services for Startups in Vietnam

Not all bookkeeping services for startups are the same, which is why careful evaluation is necessary. Choosing the right bookkeeping services for startups in Vietnam can determine whether you can focus on growth with peace of mind. Here are the key questions every founder should ask:

Does the provider have real experience with startups? Startups typically operate with limited budgets and relatively low transaction volumes, yet they still require monthly reporting to effectively monitor cash flow and financial performance.
How strong is their cloud system and real-time reporting? You need an easy-to-use dashboard to monitor your financial health anytime.
What is their commitment on deadlines and error handling? A good provider must have a clear Service Level Agreement (SLA) and fast response mechanisms.
Do they offer tax advisory and management reporting? Beyond basic bookkeeping, you need strategic advice for tax optimization and fundraising preparation.
Is the pricing transparent with no hidden fees? Choose a clear, predictable package to avoid unexpected costs later.

Selecting the wrong provider can be not only expensive but also create legal risks and slow down your startup’s development.

Why many startups choose Vina TPT for bookkeeping services

With over 20 years of experience, Vina TPT has supported hundreds of FDI companies and startups in Vietnam in building efficient accounting systems.

We offer comprehensive solutions including VAS compliant bookkeeping, tax declaration, payroll processing, management reporting, and Qualified Chief Accountant services. Every package is designed to be flexible according to each startup’s growth stage.

What makes Vina TPT different is not only our expertise but also our multilingual support and modern cloud-based system, allowing founders to track their financial situation anytime, anywhere. This enables you to focus fully on growth instead of being distracted by accounting issues.

Choosing the right bookkeeping services for startups can significantly impact your long-term growth and compliance. Contact Vina TPT today for a free consultation and to build the most suitable bookkeeping services for startups package for your current stage of development. Our team is ready to support your startup from day one.

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Lasted News, Accounting & Tax

Law on Investment 2025: Major improvements making Vietnam more attractive for investors

Posted on 15/04/202619/04/2026 by VINA TPT

The Law on Investment 2025 (No. 143/2025/QH15), passed by the National Assembly on December 11, 2025 and officially effective from March 1, 2026, is considered one of the most important reforms in recent years. It aims to build a more transparent, favorable, and competitive investment environment in Vietnam.

The new law significantly reduces administrative procedures, lowers market entry barriers, and focuses on attracting high-quality FDI, particularly in technology, innovation, and strategic economic sectors.

This article highlights the key improvements under the Law on Investment 2025, helping both domestic and foreign investors better understand the practical benefits when starting a business in Vietnam or expanding their investment operations.

1. Significant reduction in conditional business sectors

One of the most prominent reforms in the Law on Investment 2025 is the substantial reduction in conditional business sectors.

Specifically, the law:

Removes 38 conditional investment and business sectors
Revises the scope of 20 other sectors

These changes significantly lower market entry barriers. Investors – especially startups, technology companies, digital service providers, and foreign investors, can now implement business activities more easily without having to navigate numerous sub-licenses.

By simplifying business conditions, the law not only expands economic freedom but also enhances the competitiveness of Vietnam’s investment climate, while still ensuring effective oversight through a strengthened post-audit mechanism.

2. Faster and more flexible company establishment for foreign investors

The Law on Investment 2025 introduces significant improvements for foreign investors when starting a business in Vietnam.

Previously, investors were generally required to secure an approved investment project before establishing a company. Under the new regulations:

It is no longer mandatory to have an investment project in place before company incorporation.
In many cases, investors can obtain the Enterprise Registration Certificate (ERC) first and complete the Investment Registration Certificate (IRC) afterward.

This change delivers clear advantages and saves considerable time:

Before: IRC had to be obtained before ERC – resulting in longer timelines and higher costs.
After: Companies can establish their legal entity earlier, allowing greater flexibility to prepare for operations.

As a result, businesses can quickly establish their presence in Vietnam – leasing offices, opening bank accounts, recruiting staff, and commencing operations without being delayed by lengthy procedures.

Important Note:

Although companies may now obtain the Enterprise Registration Certificate (ERC) before the Investment Registration Certificate (IRC), investors are still required to complete the IRC procedure within 6 months from the date the ERC is issued. Failure to do so may result in suspension of business activities or administrative penalties as stipulated by law.

3. Streamlined Investment policy approval procedures

The new law significantly narrows the scope of projects requiring investment policy approval, limiting it to large-scale or sensitive projects involving national defense, security, environment, or land use.

Additionally, two previous adjustment requirements have been removed:

Capital increases of 20% or more
Changes in technology

These reforms greatly reduce “pre-approval” procedures, shorten project implementation timelines, and minimize unnecessary administrative delays. Investors can now respond more proactively to business opportunities and bring projects into operation at the right time.

4. Expanded special investment procedures and incentives

The Law on Investment 2025 expands the application of special investment procedures and incentives in:

Industrial zones
High-tech zones
Free trade zones
Key economic regions

The law also introduces enhanced incentives for strategic sectors, including:

Semiconductor and chip manufacturing
Research and development (R&D)
High technology, digital transformation, and green economy

These policies enable investors to access more attractive incentives related to taxation, land use, and administrative procedures, thereby encouraging capital flows into high value-added industries.

5. Other notable improvements for investors

In addition to the major changes, the Law on Investment 2025 brings several other meaningful improvements:

More flexible project duration
Simplified procedures for outward investment (removal of approval requirements in certain cases)
Stronger emphasis on post-audit mechanisms instead of pre-approval
Enhanced protection of investors’ legitimate rights, while effectively screening out inefficient projects

These improvements contribute to building a more transparent, stable, and trustworthy investment environment in Vietnam.

How these changes benefit domestic and foreign investors

For foreign investors (FDI):

Reduced time and cost of company establishment
Greater flexibility when entering the Vietnamese market
Easier access to investment incentives
Lower administrative and procedural risks

For Vietnamese enterprises:

Expanded freedom of business operations
Increased opportunities for international cooperation
Reduced administrative burden
Better access to foreign capital and technology

Overall benefits:

A significantly improved national investment climate
Enhanced competitiveness
Accelerated digital transformation
Stronger support for sustainable economic development

Practical implications and recommendations for investors

Although the Law on Investment 2025 offers many advantages, thorough preparation remains essential to fully capitalize on the new regulations.

Investors should pay attention to the following:

Prepare complete and accurate documentation from the initial stage
Fully understand the post-audit mechanism to minimize potential risks
Develop a clear plan to maximize available incentives

Recommendation:

To make the most of the opportunities presented by the Law on Investment 2025, businesses should engage a professional consulting firm early in the planning process. Vina TPT, with extensive experience in investment consulting and FDI company formation, provides comprehensive support, from corporate structuring and IRC/ERC procedures to post-establishment outsourced finance & accounting services.

Conclusion

The Law on Investment 2025 represents a major milestone in improving Vietnam’s investment environment, delivering tangible benefits for both domestic and international investors.

Contact Vina TPT today for a free consultation on how to effectively leverage the Law on Investment 2025 when establishing or expanding your business in Vietnam. Our expert team is ready to support you from the initial idea through to successful implementation.

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Accounting & Tax, Lasted News

Optimizing cash flow with accounts payable outsourcing services

Posted on 13/04/202624/04/2026 by VINA TPT

In many businesses, cash flow problems do not stem from insufficient revenue, but from poor management of payables. Slow invoice processing, poorly timed payments, or lack of visibility into outstanding obligations can lead to sudden cash shortages, missed investment opportunities, or unnecessary financing costs.

In Vietnam’s current environment of rising operating costs and increasingly strict compliance requirements, maintaining a manual and fragmented Accounts Payable process has become a major barrier to financial efficiency.

Accounts Payable Outsourcing Services offer a completely different approach: transforming the payment process from an administrative function into a strategic tool that helps businesses gain better control over cash flow, optimize costs, and make more accurate financial decisions.

1. What are accounts payable outsourcing services?

Accounts Payable Outsourcing Services involve transferring all or part of the Accounts Payable (AP) process – the management of supplier payments – to a specialized external provider.

Instead of your internal accounting team handling everything from invoice receipt and verification to approval, payment, and reconciliation, you simply forward the relevant documents to the service provider. Their expert team then manages the entire process with speed, accuracy, and full compliance with Vietnamese regulations.

A comprehensive AP outsourcing package typically includes:

Invoice receipt and digitalization
Three-way matching (invoice vs. purchase order vs. goods receipt)
Automated approval workflows
Payment execution (domestic and cross-border)
Vendor management and statement reconciliation
Regular reporting and analysis

With this service, Accounts Payable is no longer a repetitive administrative burden, it becomes a powerful strategic tool for effective cash flow control and optimization.

2. Why accounts payable outsourcing is a growing trend in Vietnam 2026

In 2026, Accounts Payable Outsourcing Services have emerged as a clear and rapidly growing trend in Vietnam. This shift is driven by several key realities in the business environment:

Surging transaction volumes and invoice numbers due to expanding manufacturing, trading, distribution, and strong FDI inflows.
Severe shortage of qualified accounting talent, coupled with continuously rising costs for salaries, training, and retention.
Increasing compliance pressure from Circular 99/2025/TT-BTC, mandatory electronic invoicing, and updated VAT and withholding tax regulations.

What was once viewed as a routine back-office task has now become a strategic lever for optimizing cash flow, tightening cost control, and elevating overall financial management.

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3. Optimizing cash flow with accounts payable outsourcing services

This is the core benefit many companies seek when moving from an in-house process to professional Accounts Payable Outsourcing.

Improved visibility into payables: All invoices are digitized and tracked in a centralized system, giving you real-time clarity on what is due and when. This leads to far more accurate cash flow forecasting and helps avoid sudden shortfalls or idle cash.
Maximize early payment discounts and avoid late fees: The service provider proactively identifies discount opportunities and ensures payments are made on time, delivering immediate cost savings while preventing unnecessary penalties.
Strategic payment scheduling: Based on actual cash flow, payments can be timed optimally within agreed credit terms – keeping cash in your business longer without harming supplier relationships.
Fewer errors and supplier disputes: Automated three-way matching catches discrepancies early, reducing invoice conflicts. Stronger supplier relationships often lead to better payment terms and pricing in the long run.
Real-time reporting and CFO-ready dashboards: Leadership gains instant access to aging reports, cash requirements, and vendor performance data, enabling faster and more informed decisions.
Significant operating cost savings: Reduce the need for dedicated AP staff, software licenses, and manual processing time – often cutting related expenses by 30–40%.
Higher accuracy and lower risk: Multi-level quality control minimizes human error, a common issue when handling high invoice volumes internally.
Stronger regulatory compliance: Full adherence to 2026 rules on VAT, withholding tax, and electronic invoicing reduces the risk of penalties during audits.
Freed-up internal resources: Your accounting team can focus on financial analysis, budgeting, and strategic work instead of processing hundreds of invoices each month.

In essence, Accounts Payable Outsourcing shifts your focus from simply “managing payables” to professionally “optimizing cash flow” – delivering far superior results compared to traditional in-house processes.

4. Who should consider accounts payable outsourcing services?

This service is particularly valuable for companies with high invoice volumes and complex payable processes, including:

Manufacturing companies – dealing with large volumes of raw material, machinery, and logistics invoices that require tight cost and supplier control.
Trading, distribution, and retail businesses – processing hundreds or thousands of supplier invoices monthly across multiple vendors.
FDI enterprises – needing reliable local support to ensure VAS compliance, multi-currency handling, and transparent reporting to headquarters.

If your business falls into any of these categories and faces pressure on cash flow or accounting workload, Accounts Payable Outsourcing is a solution worth serious consideration.

5. How Accounts Payable Outsourcing Works – Step by Step

At Vina TPT, the Accounts Payable Outsourcing process is structured, transparent, and fully integrated with your accounting system. It follows four clear steps:

Step 1: Invoice Receipt & Validation

You send invoices, purchase orders, and supporting documents. Our team verifies completeness and compliance before recording.

Step 2: Recording & Payables Tracking

Invoices are accurately recorded in the accounting system. A detailed payables ledger is maintained by the vendor and due date for full visibility.

Step 3: Reconciliation & Variance Analysis

We perform three-way matching and reconcile accounting records with actual documents. Any discrepancies are immediately flagged with recommended solutions. Close integration with your overall accounting data ensures consistency and fast issue resolution.

Step 4: Payment Planning & Reporting

Based on your real cash flow situation, we propose an optimized payment schedule, execute payments, and deliver detailed reports to help leadership control costs effectively.

The entire process runs on a secure modern cloud platform and integrates seamlessly with your existing accounting system.

Vina TPT does not simply process invoices and payments, we deliver a comprehensive Accounts Payable solution that actively helps you control payables and optimize cash flow.

With over 20 years of experience supporting FDI and Vietnamese companies across manufacturing, trading, and distribution, we deeply understand the real challenges you face – from data discrepancies and delayed payments to complex compliance requirements.

Contact Vina TPT today for a free consultation and to build a customized Accounts Payable Outsourcing solution tailored to your business.

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Lasted News, Accounting & Tax

Outsource financial accounting services: The dominant operational trend for Vietnam businesses in 2026 and beyond

Posted on 11/04/202623/04/2026 by VINA TPT

In the context of rapid digital economy growth and the Law on Investment 2025 taking effect from March 1, 2026, Vietnamese businesses are swiftly shifting toward more flexible and efficient operating models. Outsourced financial accounting services have emerged as a key trend during 2025–2026.

Major changes in accounting and tax regulations – notably Circular 99/2025/TT-BTC replacing Circular 200 from January 1, 2026, along with new provisions on VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT) – have created significant pressure on fixed costs and compliance requirements. Combined with the ongoing digital transformation, many businesses have realized that maintaining a large in-house accounting team is no longer the optimal solution.

This article analyzes why outsourcing financial accounting services is becoming the dominant trend, its practical benefits, future development directions through 2030, and the 5 important questions you should ask before selecting the right service provider.

1. Why outsource financial accounting services is becoming a major trend in Vietnam 2026

Currently, SMEs account for more than 98% of all enterprises in Vietnam, while FDI inflows continue to grow strongly in both scale and volume. However, maintaining a full in-house accounting team has become an increasingly heavy burden for many businesses.

The main challenges stem from:

Continuously rising costs of qualified accounting personnel
Frequent changes in tax laws and accounting regulations (VAS, Circular 99/2025/TT-BTC, electronic invoicing, VAT policies, etc.)
Pressure from digital transformation, which demands fast, accurate, and real-time reporting systems
Difficulties in recruiting and retaining talented accountants who possess deep knowledge of both Vietnamese standards and international practices

In response to these challenges, more and more businesses are adopting a hybrid model – maintaining a small, lean in-house accounting team for daily operations while outsourcing more complex functions such as financial reporting, tax compliance, and strategic advisory.

It is clear that outsourcing financial accounting services is no longer merely a cost-saving solution. It has evolved into a smart operational strategy that enhances businesses’ long-term competitiveness in Vietnam’s dynamic and ever-changing business environment.

2. Key benefits of outsource financial accounting services for SMEs and FDI companies

Unlike in the past when outsourcing was mainly viewed as a cost-cutting solution, businesses today use it as a lever to elevate the quality of financial management.

Outsourcing financial accounting services delivers many practical and long-term benefits:

Significant cost savings: Reduce expenses by 30-40% compared to building and maintaining a full in-house accounting team, including salaries, training, accounting software, and office costs.
Reduced compliance and tax penalty risks: Professional providers stay up-to-date with legal changes, ensure full compliance with VAS, support timely tax filings, and are ready to assist during tax audits or inspections.
Timely reporting and better decision-making: Deliver clear management reports, real-time dashboards, and necessary financial analysis, enabling leaders to proactively monitor cash flow and business performance.
High flexibility and scalability: Easily adjust service scope according to the company’s development stage – from basic bookkeeping to strategic financial advisory and Fractional CFO support.
Focus on core business activities: Leadership and specialized teams can dedicate time and resources to product development, customer service, and business expansion instead of being distracted by administrative compliance tasks.

In summary, outsource financial accounting services not only helps businesses reduce costs and risks but also provides a clear competitive advantage through optimized resource allocation and improved financial decision-making.

3. Future trends of Outsourced Financial Accounting services in Vietnam

Unlike in the past, when outsourcing was primarily viewed as a cost-saving measure, Vietnamese businesses today are increasingly adopting outsourced financial accounting services as a strategic lever to elevate the overall quality of financial management.

These benefits extend far beyond immediate gains and point toward strong development trends in the period 2026-2030. Outsourced financial accounting services in Vietnam are expected to evolve significantly with the following key features:

Cloud-based systems and AI automation: Accounting processes will be heavily automated through cloud technology and artificial intelligence, reducing human error, accelerating processing speed, and improving overall accuracy.
Real-time reporting and data analytics: Businesses will no longer need to wait for periodic reports. Instead, they can monitor critical financial indicators anytime through intuitive online dashboards.
Strategic advisory and Fractional CFO services: Outsourcing will shift from pure execution to high-level strategic consulting, including long-term financial planning, capital structure optimization, and risk management.
Stronger alignment with international standards: Particularly IFRS and ESG reporting, helping FDI companies more easily meet requirements from foreign investors and parent companies.
Hybrid outsourcing model becomes the norm: Combining a lean in-house team with specialized outsourced services will be the most common and balanced approach.
Vietnam emerges as a regional Accounting BPO hub: With competitive costs and a high-quality accounting workforce, Vietnam is rapidly becoming an attractive destination for multinational corporations to establish their accounting Business Process Outsourcing (BPO) centers.

In conclusion, outsourced financial accounting services not only provide immediate practical advantages but also represent a long-term strategic solution. They empower Vietnamese businesses to compete more effectively and sustainably in the dynamic business environment of 2026 and beyond.

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5 important questions you should ask before choosing an outsource financial accounting Provider

Choosing the right partner for outsource financial accounting services will determine your business’s success and peace of mind for years to come. Here are the 5 most critical questions to ask before signing a contract:

1. How many years of experience does your company have in supporting FDI enterprises and ensuring VAS compliance in Vietnam?

Practical experience with FDI companies and VAS-compliant accounting is essential, given the high compliance risks and the need to understand differences between Vietnamese and international standards.

Recommendation: FDI businesses should prioritize providers with accounting professionals who have at least 10 years of specialized experience in this field.

2. How does your workflow and technology support real-time reporting?

In today’s fast-paced environment, leaders need quick access to financial data. A reputable provider must offer modern cloud platforms and online dashboards for timely and effective financial monitoring.

3. What are your commitments regarding deadlines and liability in case of errors or delays?

The service contract must include a comprehensive Service Level Agreement (SLA) that clearly defines processing deadlines for key tasks and establishes a fair compensation mechanism should any errors or delays occur due to the provider’s responsibility.

Furthermore, a high-quality service provider will maintain a fast and responsive communication system, ensuring timely support and quick resolution whenever you require assistance.

4. Does your team provide tax advisory, financial structuring support, and assistance during audits or inspections?

Quality outsourcing goes beyond bookkeeping – it should include strategic advice and practical support for tax inspections, audits, and financial optimization.

A reputable service provider must offer practical, hands-on support during tax inspections, audits, or any issues arising with government authorities. This assistance helps minimize potential disruptions and significantly reduces the risk and amount of penalties.

5. Can you provide case studies or client references from similar industries?

Real case studies and references help evaluate the provider’s industry knowledge, reliability, and execution capability.

At Vina TPT, we are always ready to answer these questions clearly and transparently. We believe a good provider should not only excel at technical tasks but also become a trusted business partner for your long-term sustainable development.

5. Why Vina TPT Is the Trusted Partner for Outsource Financial Accounting Services

With more than 20 years of experience supporting FDI and Vietnamese enterprises, Vina TPT is one of the most experienced providers of outsourced financial accounting services in Vietnam.

We offer comprehensive, flexible solutions tailored to each business’s actual needs. Our service package includes:

Bookkeeping in full compliance with VAS
Tax Compliance & Filing
Payroll Processing
Financial Reporting & Management Insights
Strategic Advisory and Qualified Chief Accountant services

Conclusion

Outsource financial accounting services is no longer a temporary trend – it has become a necessary operational strategy for most businesses in Vietnam in 2026 and beyond.

Choosing the right partner will help you achieve significant cost savings, minimize compliance risks, strengthen financial control, and support more effective business decision-making.

Contact Vina TPT today for a free consultation and to build the most suitable outsourced financial accounting solution for your business scale and development goals.

BOOK A FREE CONSULTATION

Accounting & Tax, Lasted News

Accountant for Startups in Vietnam: How to choose the right Accounting Service

Posted on 07/04/202625/05/2026 by VINA TPT

accountants-for-startups-in-vietnam-key-services-every-founder-should-know

For foreign investors starting a business in Vietnam, you focus on building your product, acquiring customers, and scaling the market. Meanwhile, bookkeeping, tax compliance, and financial reporting, especially with Vietnam’s constantly evolving tax regulations, can quickly become major obstacles if not handled properly.

Accountants for startups are specialized accounting services, usually provided on an outsourcing basis. They offer flexible support ranging from transaction recording and tax filing to strategic financial advice. These services can scale with your business stages, deliver timely data, and help founders make better-informed decisions.

Below is essential information every founder should know when choosing accountants for startups in Vietnam in 2026.

Why startups need specialized accountants (Not just any Bookkeeper)

Startups are characterized by rapid growth, high cash burn, tight runway monitoring, and the need for investor-ready financial reports. A regular bookkeeper typically focuses on basic data entry and record-keeping.

In contrast, accountants for startups are typically provided as specialized outsourced accounting services, offering not only bookkeeping but also strategic financial support, tax optimization, and actionable insights to help founders make informed decisions.

Key reasons startups need specialized accounting services include:

Preparation of financial models and reports for fundraising
Taking advantage of tax incentives under Decree 20/2026 (corporate income tax exemption/reduction for startups)
Ability to scale quickly as the company grows
Distinguishing between simple data entry and strategic financial analysis

Therefore, accountants for startups go far beyond basic bookkeeping. They act as a vital tool to help startups control cash flow and avoid running out of money before achieving product-market fit.

2. 5 essential services accountants for startups

To evaluate whether an accounting service is suitable for your startup, founders should consider these 6 key functions:

2.1 Bookkeeping & Daily Transaction Management

Bookkeeping forms the foundation of your financial system. It involves recording and classifying daily transactions in accordance with Vietnamese Accounting Standards (VAS).

In the early stages, startups often have frequent small transactions. If not recorded accurately and promptly, discrepancies can accumulate and create serious financial control issues.

Key tasks include:

Recording transactions in accordance with Vietnamese Accounting Standards (VAS)
Using cloud-based software for real-time data entry and bank reconciliation
Categorizing expenses (marketing, server costs, salaries, etc.)

Cloud-based systems allow founders to access financial data anytime, while minimizing accumulated errors that could require major adjustments later.

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2.2 Tax Filing

Tax filling services involves fulfilling all tax obligations, including declaration, payment, and staying updated with legal changes.

For startups, understanding and utilizing available tax incentives is crucial for optimizing early-stage costs.

Key tasks include:

Timely declaration and payment of VAT, Corporate Income Tax (CIT), and Personal Income Tax (PIT)
Application of tax incentives under Decree 20/2026/NĐ-CP (where applicable)
Handling electronic invoices and monitoring new tax regulations

Accurate tax filing is not only a legal requirement but also helps avoid administrative penalties. For newly established startups without an experienced internal team, outsourcing tax compliance is often the safest and most efficient choice.

2.3 Payroll & Employee Benefits

Payroll management covers salary processing and all employee-related obligations. In a startup environment, team structures change rapidly, often with flexible policies such as performance bonuses or stock options.

Key tasks include:

Calculating salaries, bonuses, and incentives
Handling social insurance (BHXH), health insurance (BHYT), unemployment insurance (BHTN), and PIT deductions

Efficient payroll management reduces labor disputes and helps maintain team stability.

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2.4 Financial Reporting & Management Insights

Financial reporting services both compliance and management purposes. For startups, tracking burn rate and runway is essential for cash flow control.

Key tasks include:

Preparing monthly Profit & Loss (P&L) statements and cash flow reports
Monitoring gross and net burn rate as well as runway
Providing intuitive management dashboards

Real-time visibility into burn rate helps founders understand exactly how long their current capital will last and make proactive spending adjustments.

2.5 Audit & Compliance Readiness

Audit readiness means keeping your records and data prepared for audits or investor due diligence. As startups raise larger funding rounds, transparency requirements increase significantly.

Key tasks include:

Preparing documentation for audits
Support with appointing a Qualified Chief Accountant
Coordinating with external auditors throughout the audit process to finalize audited financial statements
Ensuring full regulatory compliance

Being audit-ready helps startups avoid delays during fundraising, pass tax inspections smoothly, and build credibility with investors.

Why many startups choose to outsource Accounting instead of building in-house teams

Most startups prefer outsourcing accountants rather than building an internal finance team early on. Here are the main advantages:

Cost optimization: Building a full in-house accounting team (bookkeeping, tax, reporting, and chief accountant) involves high fixed costs for salaries, benefits, training, and software – a heavy burden when revenue is unstable.
Reduced compliance risks: Vietnam’s accounting and tax regulations change frequently. Experienced outsourced teams stay updated and have handled similar cases for many startups.
Timely reporting and better decision-making: Outsourced services deliver not only raw data but also management insights such as burn rate, runway, cash flow forecasts, and investor-ready reports.
Flexibility across growth stages: You can start with basic bookkeeping and scale up to strategic advisory as your startup grows, without locking in high fixed costs.
Focus on core activities: Founders and teams can concentrate on product development, customer acquisition, and market expansion instead of administrative tasks.

In today’s competitive startup ecosystem, outsourcing accounting is no longer just a cost-saving measure, it has become a strategic decision that enhances efficiency, reduces risk, and builds a solid foundation for sustainable growth.

Key considerations when choosing accountants for startups

When selecting accountants for startups, founders should evaluate more than just price. Consider these important factors:

Proven experience with startups and FDI companies
Strong knowledge of VAS (Circular 99), current tax regulations, and startup incentives
Use of modern cloud technology and real-time dashboards
Ability to provide strategic advisory and financial analysis
Flexible pricing models (package or stage-based)
Clear contract scope, reporting timelines, and SLA commitments
Relevant case studies with similar startups

Why Vina TPT Is the Trusted Accountants for Startups in Vietnam

With over 20 years of experience supporting FDI companies and startups in Vietnam, Vina TPT offers comprehensive accountants for startups services with a professional and scalable approach:

Bookkeeping compliant with VAS and tax regulations
Flexible payroll solutions tailored for startup structures
Financial reporting with key metrics such as burn rate and runway
Strategic advisory including financial modeling and cost optimization
Support from company formation through audit and compliance readiness
Bilingual and multilingual reporting

Every client is supported by a multi-level expert team (Assistant – Senior – Manager), ensuring high quality and timely delivery of financial data.

Professional accountants for startups help you maintain transparent finances, reduce risks, utilize 2026 tax incentives, closely monitor burn rate & runway, and prepare effectively for fundraising rounds. The result is faster, more sustainable growth without being held back by administrative issues.

Contact Vina TPT today for personalized consultation and a tailored accountants for startups solution that matches your current growth stage.

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Lasted News, Accounting & Tax

[Newsletter] Vietnam Tax Policy Updates February 2026 – VAT, CIT, PIT, and Tax Administration

Posted on 07/04/202609/04/2026 by SEN

The Vietnam Tax Policy Updates for February 2026 have been officially released, marking a significant shift in the regulatory framework for VAT, CIT, FCT, and tax administration procedures. For FDI enterprises operating in Vietnam, staying closely aligned with these Vietnam Tax Policy Updates is the key to maintaining compliance, optimizing cash flow, and preparing for future tax audits.

1. Value Added Tax Updates

Advertising Revenue from YouTube Subject to 10% VAT Rate

According to Official Letter No. 1068/CT-CS issued on February 12, 2026, the information in the Vietnam Tax Policy Updates clarifies the VAT obligations for digital content creators:

Period before July 1, 2025: In cases where a company receives revenue sharing (typically 55%) from Google (YouTube) through video uploads, this total income is identified as revenue from advertising activities. Accordingly, the enterprise is mandatory to declare and pay VAT at a rate of 10%.
Period from July 1, 2025 onwards: VAT policies will be strictly applied according to the Law on Value Added Tax No. 48/2024/QH15. Businesses should pay special attention to invoice and document conditions to correctly apply these new regulations.

2. Corporate Income Tax & Foreign Contractor Tax

Reforming Documentation Procedures for International Transactions

This month’s Vietnam Tax Policy Updates record significant efforts in reducing administrative procedures related to CIT and FCT:

FCT Compliance: An important change is the abolition of the requirement to submit copies of business licenses or practice certificates of foreign contractors to the tax authorities. Instead, taxpayers only need to store these documents at the enterprise’s headquarters for tax administration inspection purposes upon request.
CIT Finalization: The tax administration authority has issued new general declaration forms for CIT and host country profits, helping to simplify calculations for petroleum activities (including forms 03-1A, 03-1B, 03-1C/TNDN).
Collateral Assets: Quarterly tax declaration dossiers for credit institutions declaring on behalf of taxpayers with collateral have also been officially abolished, helping to reduce the periodic reporting burden.

3. Personal Income Tax Updates

Significant Simplification of Family Circumstance Deduction Dossiers

A prominent highlight in the Vietnam Tax Policy Updates this time is the reduction of unnecessary paperwork for PIT from salaries and real estate transfers:

PIT from Salaries & Wages: Employees and businesses no longer have to submit copies of tax deduction documents if the paying organization has sent full electronic data to the tax administration system.
Dependent Registration: Separate dependent registration forms (Form 07/DK-NPT-TNCN, 07/THDK-NPT-TNCN) are officially abolished. Instead, this information will be integrated directly into the individual’s first-time tax registration process.
Real Estate Transfer: Dossiers are simplified to the maximum by removing the requirement to submit copies of identity cards (CCCD) and notarized transfer contracts. Taxpayers only need to provide simple photocopies instead of originals or certified copies as before.

4. Land Use Tax & Petroleum Activities

New Forms to Improve Management Efficiency

To improve efficiency in tax administration, the Vietnam Tax Policy Updates have introduced updated forms:

Non-agricultural Land Use Tax: A new declaration form has been issued, allowing taxpayers to directly register for tax exemption or reduction on the declaration without having to prepare a separate dossier as previously required.
Petroleum Sector: Natural resource tax, CIT, and host country profits have now been consolidated into general declaration forms for both provisional calculation and year-end finalization, creating data synchronization.

5. Tax Administration: Penalty Framework under Decree 310

Effectively starting from January 16, 2026, Vietnam Tax Policy Updates emphasize the amendments in Decree No. 310/2025/ND-CP. This decree changes the face of tax administration activities through:

Invoice Penalties: Adjusting the fine bracket for acts of issuing invoices at the wrong time or failing to issue invoices according to regulations.
Aggravating Circumstances: Clearly defining “large-scale” violations based on the number of violating invoices or the total amount of tax evaded (including VAT, CIT, etc.).
Right to Accountability: Updating new procedures allowing taxpayers to exercise their right to accountability before official administrative sanction decisions are issued.

6. Transitional Provisions for 2026

Understanding the transition period is the most critical part of the Vietnam Tax Policy Updates to avoid systematic errors:

For the 2025 Tax Period: Businesses continue to perform declaration and finalization according to the old forms prescribed in Decree 126/2020/ND-CP and Circular 80/2021/TT-BTC.
For Tax Periods from 2026 onwards: All new forms mentioned in this Vietnam Tax Policy Updates newsletter regarding VAT, CIT, and FCT will officially become mandatory.

Conclusion

The updates in the Vietnam Tax Policy Updates for February 2026 show a clear trend: Simplifying administrative procedures while tightening tax discipline through digitalization. Proactively adjusting to these new regulations is a vital factor for every business.

At Vina TPT, we specialize in handling complex situations related to VAT, CIT, and FCT. Our team of experts is always ready to ensure that your tax administration processes are fully compliant with the latest changes from the Vietnam Tax Policy Updates.

Contact Vina TPT today for professional tax advice!

Accounting & Tax, Lasted News

Restaurant Bookkeeping services in Vietnam: 6 key functions every owner needs

Posted on 05/04/202625/05/2026 by VINA TPT

Running a restaurant in Vietnam involves managing multiple moving parts – kitchen operations, customer service, staff scheduling, and delivery platforms. Revenue can fluctuate seasonally, while food cost and labor cost often account for 60-70% of total expenses. Additionally, integrating POS systems with delivery apps like Grab, ShopeeFood makes accurate data recording and control increasingly complex.

Restaurant Bookkeeping services are specialized accounting solutions designed for the F&B industry. They focus on handling perishable inventory, multi-channel revenue, shift-based labor costs, and daily prime cost tracking. Outsourcing this function helps restaurant owners obtain accurate, timely reports that comply with Vietnamese Accounting Standards (VAS) under Circular 99, while ensuring full adherence to the 8% VAT rate applied to food and beverage services through December 31, 2026.

Below are the 6 key functions every restaurant owner or F&B investor should look for when choosing professional Restaurant Bookkeeping services in Vietnam.

1. Sales & Revenue Tracking

Sales and revenue tracking involves recording, reconciling, and analyzing all income from various sources to ensure data accuracy and consistency between operations and accounting records.

Key tasks include:

Direct integration with POS systems and delivery platforms (Grab, ShopeeFood, Baemin, etc.)
Reconciliation of revenue by payment method: cash, card, bank transfer, and e-wallets
Breakdown of sales by shift, by menu item, and by day

In the F&B sector, revenue is generated continuously – often hour by hour. Weekly reconciliation is therefore essential to detect cash discrepancies, data errors, or missing orders in a timely manner, helping minimize losses and maintain tight revenue control.

2. Inventory & Cost of Goods Sold (COGS) Management

For restaurants, profitability depends heavily on effective cost control of raw materials. Inventory and COGS management tracks stock levels and calculates the actual cost of each dish.

Because ingredients are constantly received and used, recorded data may not always reflect real consumption. Without regular stocktaking and reconciliation, small discrepancies can lead to significant losses.

Key tasks include:

Analysis of variances between theoretical and actual inventory, along with recommended adjustments.
Accurate calculation of COGS and food cost percentage.
Monitoring product expiry timelines and coordinating with internal staff for timely handling.

Food cost typically represents a significant portion of total expenses. Even small discrepancies in recording or inventory data can lead to substantial losses if not identified and addressed in a timely manner.

3. Expense Categorization & Vendor Management

Expense categorization and vendor management ensure all costs are recorded accurately and transparently.

Restaurants often work with numerous suppliers. Without clear categorization and regular reconciliation, businesses risk misrecording expenses or making duplicate payments.

Key tasks include:

Categorizing expenses (food, beverages, overhead, marketing, utilities, etc.)
Managing suppliers, reconciling invoices, and controlling payments
Tracking contract terms and payment schedules

Accurate expense categorization helps optimize overhead costs while maintaining service quality.

4. Payroll & Employee Cost Handling

This function covers salary calculation, labor cost management, and fulfillment of tax and insurance obligations for employees.

Most restaurant staff work flexible shifts, with overtime and customer tips. Without a clear payroll system, errors in income allocation can easily occur, leading to staff disputes or tax filing inaccuracies.

Key tasks include:

Calculating wages based on shifts, overtime, bonuses, and tip allocation
Handling social insurance (BHXH), health insurance (BHYT), unemployment insurance (BHTN), and Personal Income Tax (PIT) deductions under 2026 regulations
Managing leave, maternity benefits, and staff changes
Preparing confidential payroll reports and payslips for each employee

Accurate payroll management helps control labor costs while ensuring full compliance with Vietnam’s labor and tax laws.

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5. Financial Reporting & Management Insights

Financial reporting and management insights involve preparing financial statements and analyzing data to provide timely information that supports operational and strategic decision-making.

A restaurant may generate high revenue but low profit due to uncontrolled ingredient or labor costs. Without detailed daily or shift-based reports, owners struggle to identify problems and make timely adjustments.

Key tasks include:

Preparing Profit & Loss (P&L) statements by day, week, and month according to VAS standards
Delivering management reports such as prime cost reports, cash flow forecasts, and menu profitability analysis
Providing bilingual (Vietnamese – English) or multilingual reports (including Japanese if needed)
Real-time data visualization through dashboards

The goal is to deliver clear, timely financial data so restaurant owners can not only monitor performance but also proactively optimize operations.

6. Tax Compliance & Filing

This function ensures the business fulfills all tax obligations, including declaration, payment, and reporting as required by Vietnamese law.

Key tasks include:

Declarate Value Added Tax (VAT)
Corporate Income Tax (CIT) and Personal Income Tax (PIT) finalization
Handling electronic invoices
Support during tax audits or inspections

Proper tax compliance minimizes risks of penalties and supports stable long-term operations.

>>> You may also be interested in:

7. Why outsourcing Restaurant Bookkeeping services Is a game changer

Outsourcing restaurant bookkeeping services enables F&B businesses to ensure compliance while significantly improving operational efficiency and financial control. In an industry characterized by fluctuating revenue, high ingredient costs, and shift-based operations, having an accurate and timely accounting system is essential.

Key benefits include:

Cost optimization and time savings: Eliminate the need for a specialized in-house accounting team, reducing training, software, and personnel management costs.
Higher accuracy and compliance: Data is processed according to VAS standards and updated tax regulations, minimizing errors and penalty risks.
Better control and decision-making: Timely financial reports allow owners to monitor performance, control costs, and adjust operations flexibly.
Access to F&B industry expertise: Work with professionals who understand restaurant-specific best practices for cost control and operations.
Support for multi-branch expansion: Standardized accounting systems make scaling easier while maintaining consistency.
Real-time technology: Cloud-based tools provide anytime access to data, reduce data loss risks, and enable real-time financial monitoring.

Vina TPT Bookkeeping services: Tailored for Restaurants in Vietnam

Understanding the unique operational needs of the F&B sector, Vina TPT has developed specialized bookkeeping services for restaurant businesses and FDI enterprises in Vietnam. Our solutions emphasize flexibility, data security, and multilingual support to simplify financial and HR management.

Our restaurant-focused services include:

Automated shift-based payroll calculation integrated with timekeeping systems
Electronic invoicing, tax reporting, and PIT handling for part-time staff
Bilingual and multilingual financial reports (English – Vietnamese – Japanese) tailored to corporate standards
Ongoing legal compliance support and updates on the latest labor regulations in Vietnam

With our multi-level review process (Assistant – Senior – Manager), all data and reports undergo thorough checking before delivery. This ensures restaurant owners can monitor labor costs in real time, maintain full compliance with Vietnamese Accounting Standards (VAS), minimize errors, and optimize processing time.

Contact Vina TPT today to receive personalized consultation and build the most suitable restaurant bookkeeping service package for your business scale and operating model. Our expert team is ready to support you in achieving stable operations and sustainable growth.

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Lasted News, Accounting & Tax

5 Key functions you should include in your outsourced finance and accounting package

Posted on 30/03/202610/04/2026 by VINA TPT

The period 2025-2026 marks significant developments in Vietnam’s tax and accounting framework. Circular 99/2025/TT-BTC, effective from January 1, 2026, introduces updates to accounting guidance, including changes to the chart of accounts and financial reporting, contributing to Vietnam’s gradual alignment with IFRS standards.

In addition, recent amendments to Corporate Income Tax regulations and the revised Law on Personal Income Tax (effective from July 1, 2026) will have a direct impact on compliance and business operations. Furthermore, the temporary VAT reduction to 8% (subject to government extension policies) continues to affect tax planning and cost structures for businesses.

These changes create challenges for many FDI enterprises in staying compliant, especially when simultaneously handling Vietnamese Accounting Standards (VAS), reconciliation with International Financial Reporting Standards (IFRS), tax management, and payroll for foreign employees (expatriates).

In this context, many companies choose outsourced finance and accounting services as a strategic solution. These services ensure compliance, optimize costs, reduce operational burden, and allow businesses to focus on core activities.

This article provides a comprehensive overview of the 5 key functions you should look for in an outsourced finance and accounting package. It is designed to help foreign investors select a reputable and suitable service provider in Vietnam.

1. Bookkeeping Management

Bookkeeping services (in outsourced finance and accounting package) involve the collection, verification, and recording of all financial transactions according to applicable accounting standards. It forms the foundation for preparing financial statements, tax declarations, and working with auditors.

From 2026 onward, with the implementation of Circular 99/2025/TT-BTC, enterprises must comply with the new chart of accounts and regulations under Vietnamese Accounting Standards (VAS). At the same time, they often need to address differences between VAS (used for local regulatory reporting) and IFRS (required by headquarters or parent companies). Accurate recording from the very beginning is therefore essential.

A professional outsourced finance and accounting package typically includes the following bookkeeping services:

Monthly tasks:

Collection, verification, and secure storage of valid accounting documents (vouchers)
Data entry and review of accounts according to the new chart of accounts under Circular 99
Preparation of detailed monthly financial statements
Provision of ad-hoc managerial reports upon request

Year-end tasks:

Preparation of annual financial statements in accordance with VAS
Close coordination with independent auditors (liaising with auditors)
Support for VAS–IFRS reconciliation for headquarters reporting

Important note: A common misconception is that simply entering all documents is sufficient. In reality, transactions must be recorded correctly according to Vietnamese accounting principles (VAS). Even small deviations can lead to tax adjustments, prolonged audits, and unnecessary additional costs.

>>> You may also be interested in: Best Bookkeeping Services for Startups in Vietnam

2. Financial Reporting & Management Reports

Financial reporting is crucial not only for regulatory compliance but also as a vital tool for monitoring business performance and supporting timely decision-making.

In an outsourced finance and accounting package, financial reporting services usually include:

Preparation of monthly and annual financial statements in accordance with Vietnamese accounting standards
Consolidation of financial statements (where required)
Delivery of customized management reports, such as cash flow statements, budget variance analysis, KPI tracking, and cost analysis

For FDI companies, receiving timely monthly financial reports is particularly important. These reports enable leadership to closely monitor the company’s financial position and adjust business plans promptly.

3. Tax Compliance & Filing

For foreign-invested enterprises, lack of familiarity with Vietnam’s tax regulations is a frequent cause of errors and penalties. Obligations include Value-Added Tax (VAT), Corporate Income Tax (CIT), Personal Income Tax (PIT), Foreign Contractor Tax (FCT), Withholding Tax (WHT), and specialized reports such as investment activity reports.

A comprehensive Tax Compliance & Filing service within outsourced finance and accounting typically covers:

Monthly or quarterly VAT declaration and payment
Provisional CIT declaration and finalization under the Corporate Income Tax Law
Monthly, quarterly, and annual PIT declaration and payment according to the new 5-bracket progressive tax schedule effective 2026
Handling of Foreign Contractor Tax (FCT) and Withholding Tax (WHT)
Support for VAT refund and transfer pricing documentation
Preparation of statistical reports and Investment Activity Reports (IAR) specifically required for FDI companies

Non-compliance can result in administrative fines, tax reassessments, late-payment interest, or even temporary suspension of the tax code – all of which directly impact business operations. This is why many FDI enterprises rely on professional tax compliance services to ensure full adherence from the outset.

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4. Payroll & Employee Tax Handling

Payroll and employee tax handling involves the calculation of salaries, benefits administration, and management of all tax and insurance obligations related to employees. This is a critical function in business operations, as it directly affects employee welfare and the company’s legal compliance.

A professional outsourced finance and accounting package typically includes the following payroll services:

Monthly payroll calculation and preparation of confidential payroll reports
Processing of mandatory social insurance, health insurance, and unemployment insurance contributions in accordance with Vietnamese regulations
Withholding, declaration, and annual finalization of Personal Income Tax (PIT)
Specialized support for matters involving foreign employees (expatriates)

Important note for FDI companies: When a company employs expatriates, additional requirements such as visas, work permits, Temporary Residence Cards, and residency-based Personal Income Tax rules must be handled accurately and in coordination with payroll processing. Therefore, it is recommended to choose a outsourced finance and accounting provider that can support these immigration-related requirements alongside payroll services. This helps ensure consistency, optimize costs, and minimize operational risks.

In practice, effective payroll management goes far beyond simply calculating salaries. It encompasses numerous legal and tax obligations that are frequently updated in Vietnam. By outsourcing this function, many FDI enterprises can significantly reduce the workload on their internal HR teams, ensure full regulatory compliance, and maintain workforce stability – even as labor and tax regulations continue to evolve.

>>> You may also be interested in:

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5. Advisory & Ongoing Support

Outsourced finance and accounting should not be limited to execution. It must also provide proactive, strategic advisory support.

At Vina TPT, we go beyond basic services by offering:

Legally compliant tax optimization advice
Guidance on capital structuring and transfer pricing for related-party transactions
Support during tax audits and liaison with auditors
Services of a Qualified Chief Accountant (authorized to sign documents and represent the company with state authorities)
Assistance in setting up accounting systems and internal controls

Many of our FDI clients have successfully avoided major risks thanks to early advice on the Global Minimum Tax and changes under the 2025 CIT Law. We act not only as a service provider but as a long-term strategic partner – supporting your company from initial setup through expansion.

How to build the right outsourced finance package for your FDI company

To choose the most suitable outsourced finance and accounting package, consider the following:

Scale of transactions, number of employees, and expatriate requirements
Level of advisory support needed (from basic bookkeeping to full strategic advisory)

When selecting a service provider, FDI enterprises should also evaluate:

- Professional expertise and clear workflows that ensure full compliance with Vietnamese Accounting Standards (VAS)
- Responsiveness and team-based support model (rather than reliance on a single individual)

Risk management capabilities and clear contractual responsibilities

Strong data confidentiality clauses, including scope of information use, security obligations, and breach remedies

With over 20 years of experience in company establishment consulting and financial services tailored for FDI enterprises, Vina TPT fully meets these criteria. We support clients from the initial structuring and setup phase through ongoing finance and accounting operations after incorporation.

Each client is assigned a dedicated team (Assistant – Senior – Manager levels) for multi-layer review and timely issue resolution. We commit to responding within 24-48 hours, ensuring continuous support throughout your operations in Vietnam.

Contact Vina TPT today for a free consultation and to build the most suitable outsourced finance and accounting package for your business model.

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Accounting & Tax, Lasted News

Important Notes on Personal Income Tax Finalization 2025 – Latest Updates

Posted on 26/03/202610/04/2026 by VINA TPT

Are you responsible for tax matters in your company, or an individual planning to complete your own tax declaration? Understanding the personal income tax finalization 2025 process, submission deadlines, and key considerations will help minimize errors and optimize processing time.

This article summarizes essential information to help you complete personal income tax finalization 2025 accurately and efficiently.

1. Why is personal income tax finalization 2025 required?

Personal income tax finalization is the process in which an individual consolidates all income earned during the year (from January 1 to December 31), recalculates the exact amount of Personal Income Tax (PIT) payable in accordance with regulations, and compares it with the tax already provisionally paid or withheld to determine whether there is any additional tax payable or a tax refund due.

In cases where additional tax is payable, it must be settled on time. Late payment may result in penalties, with late payment interest charged at 0.03% per day on the outstanding tax amount.

The finalization results may lead to:

Additional payment if there is a shortfall (late payment penalty: 0.03% per day)
A tax refund if excess tax has been paid

In addition, completing tax obligations helps individuals avoid legal risks in the future. In many cases such as purchasing property, applying for bank loans, or visa applications, authorities may require proof of completed tax obligations. Without completing tax finalization, individuals may not be able to provide these documents when needed.

2. Who must perform personal income tax finalization 2025?

Not only employees, but also income-paying organizations are responsible for conducting personal income tax finalization 2025 in accordance with Decree 126/2020/ND-CP and Official Letter 883/TCT-DNNCN.

For organizations:

Enterprises or organizations paying income that are authorized to finalize tax on behalf of individuals
Applicable regardless of whether tax has been withheld, except in cases where no income is paid

For individuals:

Resident individuals in Vietnam (those staying 183 days or more in a calendar year or within 12 consecutive months from the first date of arrival in Vietnam) who have additional tax payable or overpaid tax and wish to claim a tax refund or carry it forward to the next tax period are required to conduct personal income tax finalization. (Except where the additional tax payable does not exceed VND 50,000 or the individual does not request a refund or offset.)
Foreign individuals who terminate their labor contracts in Vietnam before leaving the country are also required to complete personal income tax finalization.
Resident individuals earning income from salaries and wages who are eligible for tax reduction due to natural disasters, fires, or other force majeure events must also perform tax finalization.

Cases not required to declare PIT:

Individuals are not required to perform personal income tax finalization in the following cases:

The additional tax payable does not exceed VND 50,000
There is overpaid tax, but the individual does not request a tax refund or carry it forward to the next period

To better understand how to determine the payable tax in specific scenarios, you may refer to the detailed guide here: How to Calculate Personal Income Tax 2026 in Vietnam

3. Deadline for personal income tax finalization 2025

According to Article 44 of the Law on Tax Administration 2019, deadlines are as follows:

For income-paying organizations:

No later than the last day of the third month from the end of the calendar year (i.e., March 31, 2025)
If the deadline falls on a public holiday, it is extended to the next working day (usually April 1)

For individuals self-finalizing PIT:

No later than April 30 of the following year
If the deadline coincides with a holiday, it is extended to the next working day

Note: If an individual is eligible for a tax refund, late submission will not be subject to administrative penalties for late filing (Clause 4, Article 28, Circular 111/2013/TT-BTC).

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4. Required documents for personal income tax finalization 2025

According to Subsection 1, Section IV of Official Letter No. 13762/CTHN-HKDCN (2023), the required documents for personal income tax (PIT) finalization are categorized by subject as follows:

For individuals conducting self-finalization

PIT finalization declaration form No. 02/QTT-TNCN
Dependent deduction appendix No. 02-1/BK-QTT-TNCN (if applicable)
PIT withholding certificates (tax deduction documents)
Proof of tax payment (for income earned abroad)
Supporting documents for deductions (charity, humanitarian contributions, insurance, etc.)
Dependent registration documents (if not previously registered)
Bank account details (in case of tax refund request)
Identification documents (if required by tax authorities for verification)

For companies conducting finalization on behalf of employees

PIT finalization declaration form No. 05/QTT-TNCN
Appendices: 05-1/BK-QTT-TNCN, 05-2/BK-QTT-TNCN (if applicable)
List of authorized individuals for tax finalization (Form No. 08/UQ-QTT-TNCN)

Internal documents for finalization and explanation purposes:

Payroll and employee income records
Income payment supporting documents
Issued PIT withholding certificates
Other relevant documents as required by tax authorities (if any)

Individuals and businesses can complete personal income tax finalization 2025 via the General Department of Taxation’s e-portal or the eTax Mobile application.

5. Important notes for personal income tax finalization 2025

To ensure accurate personal income tax finalization 2025 and minimize risks, taxpayers should note:

Review all taxable income

Compile all income sources, including salary, bonuses, allowances, and other income. Cross-check with the PIT Law 2025 to determine taxable and exempt income correctly.

>>> Reference: Personal Income Tax 2026: Key Changes Directly Affecting Employees

Register dependents on time

Dependent deductions are only applicable if properly registered. Late registration may result in losing deduction eligibility.

Reconcile withheld tax amounts

Compare the amount of tax already withheld (tax deduction) with the actual payable amount after finalization to avoid underpayment or missing a tax refund.

Overall, understanding personal income tax finalization 2025, preparing complete documentation, and meeting deadlines will help individuals and businesses avoid penalties while optimizing tax benefits. In complex cases, working with a professional advisory firm can help save time and ensure full compliance.

Follow the Insights & News section of Vina TPT to stay updated on the latest tax, accounting, and legal regulations for businesses and expats.

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