Business Knowledge, Company Formation, Lasted News

Electronic Identification for FDI company in Vietnam

Posted on by admin

Electronic Identification for FDI company in Vietnam

Electronic Identification for FDI company in Vietnam

Electronic identification is mandatory for Foreign Direct Investment (FDI) companies in Vietnam, effective from July 1, 2025, when conducting administrative procedures through the Vietnam Public Service Portal.

Using an identification account on VNeID not only helps verify the legal status of the enterprise but also serves as a condition for submitting electronic documents, digital signing, and receiving online results.

In this article, VINA TPT will provide guidance on the process, precautions, and detailed answers for foreign enterprises operating in Vietnam.

1/ Are FDI Company with a Foreign Legal Representative Required to Register a VNeID Electronic Identification Account?

According to Article 2 of Decree 69/2024/ND-CP, the subjects subject to regulations on registering an electronic identification account include: “Vietnamese organizations and individuals, as well as foreign organizations and individuals residing and operating on Vietnamese territory, participating in or related to electronic identification, electronic authentication, and electronic identity activities.”

Therefore, FDI company with a foreign legal representative fall within the scope of this Decree and are required to register and use an electronic identification account (VNeID) in accordance with legal regulations.

2/ Why Do FDI Company in Vietnam Need Electronic Identification?

Electronic identification is not only a legal requirement but also provides practical benefits for FDI company in Vietnam:

Mandatory for Conducting Electronic Administrative Procedures

According to Clause 4, Article 40 of Decree 69/2024/ND-CP, accounts created by the National Public Service Portal and the administrative procedure information systems at the ministerial and provincial levels for agencies and organizations are valid until June 30, 2025.

Thus, from July 1, 2025, these accounts will no longer be valid. Generally, enterprises will need to use an electronic identification account on VNeID to access and connect with administrative information systems. Failure to register an identification account will cause difficulties in performing administrative procedures, significantly impacting business operations.

Support for Remote Business Management

For cases where the legal representative is frequently absent from Vietnam, an electronic identification account enables the fulfillment of legal obligations remotely, such as signing documents, submitting applications, and checking the status of procedure processing.

Enhanced Validity and Transparency

Identification information is directly authenticated by the Ministry of Public Security, ensuring reliability when connecting to the national public service portal and platforms for tax, customs, insurance, etc.

3/ Guidance on Electronic Identification FDI company in Vietnam

Guide to Registering an Electronic Identification Account for a Foreign Legal Representative

STEP 1: Foreign individuals must directly visit the Immigration Management Department under the Ministry of Public Security or the provincial police to submit an application for an account, including:

  • Passport/international travel document;
  • Application form for an electronic identification account (Form TK01 attached to Decree 69/2024/ND-CP) for the competent authority;
  • Email/phone number registered with subscriber information (if available);
  • Information that the foreign individual requests to integrate into the national identification application;

STEP 2: : The electronic identification and authentication management agency will notify the foreign individual of the Level 2 identification account registration result via: The VNeID application; Registered email; Verified phone number.

STEP 3: Proceed with registering electronic identification for the enterprise using the VNeID application on a mobile phone, with details available HERE. TẠI ĐÂY

Registering electronic identification for enterprises in general, and foreign enterprises in particular, is not only a mandatory requirement from July 1, 2025, but also a standardization step that enables FDI enterprises to easily perform administrative procedures, connect with public service systems, and manage operations remotely effectively.

VINA TPT provides support services for registering electronic identification for FDI company in Vietnam, including: consulting on conditions, preparing documents, representing dealings with competent authorities, and synchronizing information with the system.

Explore our additional services at Corporate Secretary Services and Back Office Support.

Contact VINA TPT for Support

📞 (+84) 984 980 069
📧infor@vinatpt.com
🌐 https://vinatpt.com
🏢 5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC 

Leave a Reply

Your email address will not be published. Required fields are marked *


Finance & Accounting Knowledge, HR News

LATEST SOCIAL INSURANCE POLICY 2025 – 5 CHANGES TO NOTE

Posted on by admin
Infographic showing key changes in social insurance policy 2025 and compliance tips for employers

Infographic showing key changes in social insurance policy 2025 and compliance tips for employers

Participation in Social Insurance from July 1, 2025, Will Not Allow One-Time Withdrawal under the social insurance policy 2025. 

According to the 2025 social insurance policy, employees starting to participate in social insurance from July 1, 2025, will not be allowed to withdraw social insurance in one lump sum. except in the following cases:  

  • Reaching retirement age but having less than 15 years of social insurance contributions.  
  • Emigrating abroad for permanent residence.  
  • Suffering from life-threatening diseases such as cancer, paralysis, decompensated cirrhosis, severe tuberculosis, or AIDS.  
  • Employees who contributed to social insurance before July 1, 2025, and after 12 months are no longer subject to mandatory social insurance or voluntary social insurance, with less than 20 years of contributions.  

This aims to limit one-time social insurance withdrawals, encouraging employees to maintain participation for long-term pension benefits.  

Conditions for Receiving a Pension from July 1, 2025 as regulated by the social insurance policy 2025. 

According to the latest social insurance policy, effective from July 1, 2025, the conditions for employees to receive a monthly pension have been adjusted as follows:  

  • Minimum social insurance contribution period: Reduced from 20 years to 15 years. 
  • Retirement age: Employees must reach the retirement age as stipulated in Clause 2, Article 169 of the Labor Code, specifically as follows: From 2025, under normal working conditions, the retirement age is 61 years and 3 months for male employees and 56 years and 8 months for female employees; thereafter, it increases by 3 months for males and 4 months for females each year. 

This provision aims to enable those who join social insurance late or irregularly to accumulate at least 15 years of contributions to receive a monthly pension, instead of a one-time withdrawal. 

Additionally, employees who reach retirement age and have contributed to social insurance for 15 years or more will receive a free health insurance card for healthcare throughout their pension period. 

2025 Social Insurance Policy Supplements Pension Benefit Calculation Method in the latest social insurance policy 2025. 

Based on Clause b, Paragraph 1, Article 66 of the 2024 Social Insurance Law (effective from July 1, 2025), a new method for calculating pension benefits has been added for male employees with a social insurance contribution period of 15 to under 20 years. 

Infographic showing key changes in social insurance policy 2025 and compliance tips for employers

Accordingly, the monthly pension benefit from July 1, 2025, is stipulated as follows:  

Male employees:   

Contributing 20 years of social insurance entitles them to 45%.  

– Thereafter, an additional 2% is added for each additional year.  

– The maximum benefit rate is 75%.  

– For male employees with a contribution period of 15 to under 20 years, they receive 40%, with an additional 1% for each additional year.  

Female employees:  

– Contributing 15 years of social insurance entitles them to 45%.  

– Thereafter, an additional 2% is added for each additional year.  

– The maximum benefit rate is 75%.  

Case of early retirement due to reduced working capacity:   

– A 2% reduction for each year of early retirement before the stipulated age.  

– If the early retirement period is less than 6 months, there is no reduction in the pension benefit percentage; if it is from 6 months to under 12 months, a 1% reduction applies.  

New Aspects in the Social Pension Scheme introduced by the social insurance policy 2025. 

Infographic showing key changes in social insurance policy 2025 and compliance tips for employers

Addition of Social Pension Benefits for Those Without Pensions  

Under the 2025 social insurance policy, the state will provide a monthly social pension to elderly individuals without a pension or those ineligible for social insurance benefits, provided they meet the following conditions:  

(i) Aged 75 or older. 

(ii) Not receiving a pension or monthly social insurance benefits, except as otherwise stipulated by the government. 

(iii) Submitting a written request for social pension benefits. 

Note: Vietnamese citizens aged 70 to under 75 from poor or near-poor households, meeting the conditions in clauses (ii) and (iii) above, are eligible for social pension benefits. 

Reduction in the Age for Receiving Social Pension Benefits  

The 2025 social insurance policy (2024 Social Insurance Law) stipulates a reduction in the age for receiving social pension benefits from 80 to 75 years for elderly individuals without pensions. Additionally, those aged 70 or older from poor or near-poor households will also be considered for this benefit.  

2025 Social Insurance Policy Increases Benefits to Encourage Employees to Receive Pensions Instead of One-Time Withdrawals 

To encourage employees to maintain participation in social insurance for pension benefits, the 2025 social insurance policy introduces additional benefits. 

In cases where employees have ceased participating in social insurance, do not opt for a one-time withdrawal, and preserve their contribution period to continue participation, they have the opportunity to enjoy higher benefits such as: 

  • Receiving higher benefits for various schemes calculated based on contribution time (sickness, work accidents, occupational diseases, etc.) upon continued participation; 
  • Eligible for a pension under more favorable conditions; 
  • During the pension period, the social insurance fund covers health insurance; 
  • Eligible for a monthly allowance if not meeting pension conditions and not yet at the age for social pension benefits; 
  • During the monthly allowance period, the state budget covers health insurance. 

CONCLUSION  

The changes in the 2025 social insurance policy have a significant impact on the rights of employees and businesses. Timely awareness and understanding of the new regulations will help you and your business proactively plan finances and ensure social security benefits. 

If you need further information or support regarding social insurance issues, please CONTACT us for timely and accurate advice.  

Contact VINA TPT for Support

📞 (+84) 984 980 069
📧infor@vinatpt.com
🌐 https://vinatpt.com
🏢 5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC 

Vina TPT Tax Consultant Vietnam

Company Activities

VINA TPT – A trip to the pearl island of Indonesia

Posted on by admin
Even VINA VTPT
Annual trips VTPT
Annual trips VTPT

1 YEAR OF GROWTH, A FUTURE OF POSSIBILITIES 

In May 2025, Vina TPT’s team came together for a memorable journey to the land of Bali in Indonesia beautiful. Closing a year of hard work and dedication to accompany customers. 

The trip was an opportunity to step away from the desk, immerse in nature, laugh, play, and – most importantly – recharge positive energy, preparing to conquer new milestones in 2025. 

 

Even VINA VTPT
Bali welcomed Vina TPT accounting firm with golden sunshine, blue seas, and friendly smiles. The journey was not just about the scenery but also a bonding experience among teammates – colleagues who have always journeyed together in developing Vina TPT’s accounting, tax consulting, and human resources services. 

professional community

Play hard VTPT

Company Activities

YEAR END PARTY 2024 – VINA TPT & CLASSLIB

Posted on by admin
Year-End Party VTPT
Vina TPT Accounting Firm in Vietnam
Vina TPT Accounting Firm in Vietnam

On the evening of January 14, 2025, the entire staff of Vina TPT accounting firm and Classlib gathered in a dazzling and cozy space to conclude a challenging year while honoring the remarkable progress in the company’s development journey – particularly in the field of accounting services, where Vina TPT continues to expand and deepen its expertise. 

Courage Stemming from Every Strategic Step 

The leadership shared the 2024 journey: memorable milestones, KPI results, digital transformation projects, and efforts to elevate core services. Notably, Vina TPT emphasized the team’s role in enhancing accounting service quality, supporting hundreds of small and medium-sized enterprises in managing finance, taxation, and human resources. 

Every individual, every department – are the “bricks” forming the solid foundation for the sustainable growth that the company is steadily building. 

Creativity & Passion – The Culture That Makes Us Unique

We organize team challenges

Equally captivating were the colorful “homegrown” performances from various departments: from self-composed songs about accounting and taxation to lively dance routines by Gen Z. Each performance bore a unique mark, reflecting the spirit of creativity and camaraderie – key elements shaping the distinctive culture of Vina TPT, a pioneering accounting service company in digital transformation. 

Toast – Breaking Through Together in 2025 

Year-End Party

The event concluded with a toast amidst lively music, dazzling lights, and sparkling fireworks. That moment served as an affirmation: the entire Vina TPT team is ready to step into 2025 with a breakthrough spirit – elevating Vina TPT’s accounting services to new heights, with greater depth, technology, and long-term partnership with business clients. 

The 2024 Year End Party was not just a night to celebrate achievements but also a bonding glue for the team, an expression of gratitude, and a motivation for each Vina TPT member to continue personal growth and journey alongside the company on a new path. 

Thank you to the Organizing Committee and all members who created a warm, well-organized, and deeply emotional party. 

Wishing the extended Vina TPT family – a pioneer in accounting, taxation, and human resources services – a prosperous 2025 filled with health, creativity, and success beyond expectations! 

VINA TPT COMPANY LIMITED 

📞 (+84) 984 980 069
📧 vtpt-infor@vinatpt.com
🌐 https://vinatpt.com/about-us/
5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC  

 

Labor & Insurance Knowledge, Lasted News

Personal income tax: Comprehensive Guide for Residents and Expats

Posted on by admin
what is personal income tax in vietnam

PERSONAL INCOME TAX IN VIETNAM FOR EXPATS

 

Personal Income Tax in Vietnam, governed by the Law on Personal Income Tax No. 04/2007/QH12 and its amendments (latest in 2025), is a critical obligation for individuals earning income in Vietnam. Whether you’re a local resident, an expat, or a digital nomad, understanding PIT ensures compliance and optimizes your financial planning. This guide covers tax rates, deductions, filing procedures, and more to address your needs—whether you’re seeking rates (informational), filing steps (transactional), or official resources (navigational).  

Why does PIT matter? With Vietnam’s economy growing and stricter tax enforcement in 2025, knowing your obligations prevents penalties and maximizes deductions. Ready to navigate Vietnam’s tax system? 

1/ Determining Your Tax Residency Status 

Your tax obligations hinge on your residency status. Under Vietnam’s tax law, you’re a tax resident if you meet one of these criteria: 

  • Stay in Vietnam for 183 days or more in a calendar year or 12 consecutive months. 
  • Hold a permanent residence card or have a leased property in Vietnam for 183+ days. 
  • Otherwise, you’re a non-resident, taxed only on Vietnam-sourced income. 

Special cases: Digital nomads or expats in Vietnam may unintentionally become tax residents if they overstay the 183-day threshold. To avoid this, maintain proof of residency elsewhere (e.g., tax certificates from another country).  

Tax residency status

Comparison: Tax Residents vs. Non-Residents 

Criteria  Tax Resident  Non-Resident 
Taxable Income Scope  Global income  Vietnam-sourced income only 
Tax Rates  Progressive (5%-35%)  Flat 20% (employment); 0.1%-20% (others) 
Filing Obligations  Annual finalization, monthly/quarterly  Pay-at-source or annual declaration 

This table highlights why residency status is critical for tax planning. 

2/ Types of Taxable Income 

Personal income tax applies to various income types, including: 

  • Employment income: Salaries, wages, bonuses, allowances, and fringe benefits. 
  • Non-employment income: Business profits, dividends, capital gains, real estate transfers, royalties, inheritances, gifts, and prizes (e.g., lottery winnings). 
  • Foreign currency income: Converted to VND using the State Bank of Vietnam exchange rate at the transaction date. 
  • Emerging categories: Income from digital services (e.g., content creation, online consulting) and remote work is increasingly scrutinized in 2025. 

income streams

3/ Personal Income Tax Rates 2025 

Vietnam uses progressive tax rates for residents and flat rates for non-residents: 

  • Residents: Taxed from 5% (up to 5 million VND/month) to 35% (over 80 million VND/month). 
  • Non-residents: 20% on employment income; other incomes (e.g., real estate, capital gains) range from 0.1%-20%. 

Personal Income Tax Rate Tables 

Monthly Taxable Income (VND)  Tax Rate  Tax Amount (VND)  Approx. USD 
Up to 5 million  5%  0-250,000  $0-10 
5-10 million  10%  250,000-750,000  $10-30 
10-18 million  15%  750,000-1,650,000  $30-65 
18-32 million  20%  1,650,000-3,650,000  $65-144 
32-52 million  25%  3,650,000-6,650,000  $144-262 
52-80 million  30%  6,650,000-11,250,000  $262-444 
Over 80 million  35%  11,250,000+  $444+ 

Note: Non-residents pay a flat 20% on employment income, converted to ~$800/month for a $4,000 salary. 

4/ Deductions and Allowances 

Reduce your taxable income with these deductions: 

  • Personal deduction: 11 million VND/month (~$434 USD). 
  • Dependent deduction: 4.4 million VND/month per dependent (e.g., children under 18, disabled spouses, low-income parents). Register with a Tax Identification Number (TIN) and documents (birth certificates, income proofs). 
  • Other deductions: Compulsory insurances (social, health, unemployment), charitable donations, voluntary pension contributions. 

Checklist for claiming deductions: 

  • Register dependents with tax authorities. 
  • Submit proof of income for dependents earning below the threshold. 
  • Keep records of charitable donations (receipts, bank transfers). 

See Our Full Range of Tax Solutions

5/ Tax-Exempt Income and Benefits 

Certain incomes and benefits are exempt from PIT: 

  • Exempt incomes: Bank interest, insurance compensations, retirement pensions, family property transfers, scholarships, certain agricultural incomes. 

Non-taxable benefits:  

  • One annual round-trip airfare for expats. 
  • School fees for expat children (direct employer payments). 
  • Mid-shift meals (capped at regional minimum wage). 
  • Housing (up to 15% of total income), uniforms (up to 5 million VND/year if cash). 

Example: An expat’s employer pays $2,000 for their child’s school fees directly—fully exempt from PIT. 

6/ How to Calculate Your Personal Income Tax in Vietnam 

Follow these steps to calculate your PIT: 

  1. Determine residency status: Resident or non-resident. 
  1. Calculate taxable income: Gross income minus exemptions. 
  1. Apply deductions: Personal, dependent, and insurance deductions. 
  1. Apply tax rates: Use progressive rates (residents) or flat rates (non-residents). 

Example: A resident expat earns 50 million VND/month with two dependents: 

  • Taxable income: 50.000.000 – 11.000.000 (personal) – 8.800.000 (dependents) = 30.200.000 VND. 
  • Tax: (10.000.000 × 5%) + (8.000.000× 10%) + (12.200.000 × 15%) = 500.000 + 800.000+ 1.830.000 = 3.130.000 VND (~$123 USD). 

Tool: Use the e-portal calculator https://luatvietnam.vn/tinh-thue-thu-nhap-ca-nhan.html  for accuracy. 

7/ Filing and Payment Procedures 

Vietnam’s tax year runs from January 1 to December 31. Key procedures: 

  • Withholding: Employers deduct PIT monthly/quarterly. Self-declare for multiple income sources. 

Deadlines: 

  • Monthly: 20th of the next month. 
  • Quarterly: End of the first month post-quarter. 
  • Annual finalization: March 31 (employers), April 30 (individuals). 

Methods: File via GDT e-portal https://canhan.gdt.gov.vn/ICanhan, local tax offices, or authorized agents. Payments via bank transfer or State Treasury. 

Leaving Vietnam: Finalize taxes 45 days before departure to avoid immigration issues. 

Checklist for filing: 

  • Obtain a Tax Identification Number (TIN). 
  • Prepare income statements, deduction proofs. 
  • Verify filing status on the GDT portal. 

8/ Double Taxation Agreements (DTAs) 

Vietnam has DTAs with over 80 countries (e.g., US, UK, Singapore) to prevent double taxation. Benefits include exemptions or credits for taxes paid abroad. 

How to claim relief: 

  • Notify tax authorities 15 days before payment. 
  • Submit foreign tax payment proofs (e.g., tax certificates). 
  • Example: A US expat pays 10% tax in Vietnam on dividends, then claims a credit in the US. 

Are you leveraging DTAs to avoid double taxation? 

9/ Special Considerations for Expats and Foreigners 

Expats face unique PIT challenges: 

  • US expats: Report global income to the IRS (via FBAR, FEIE, FTC) while complying with Vietnam’s residency rules. 
  • Short-term assignments: “Economic employer” rules may apply, requiring payroll withholding. 
  • Digital nomads: Risk being taxed as residents if staying 183+ days; global income becomes taxable. 
  • 2025 updates: The General Department of Taxation (GDT) uses AI to monitor digital transactions, enforcing taxes on crypto gains and online services. 

Example: A digital nomad staying 200 days in Vietnam may owe PIT on worldwide income unless proving non-residency.

10/ Common Mistakes, Penalties, and Tips for Compliance

Common mistakes:

  • Underreporting benefits: Expats often overlook taxable benefits like housing allowances or cash-based uniform payments, leading to incorrect tax filings.

  • Missing dependent registration deadlines: Failing to register dependents (e.g., children, spouses) by the deadline (typically March 31) forfeits deductions of 4.4 million VND/month per dependent.

  • Ignoring Double Taxation Agreements (DTAs): Not claiming DTA benefits with over 80 countries (e.g., US, UK) results in unnecessary double taxation.

Penalties:

  • Late filing: A 0.05% daily interest penalty applies to overdue tax submissions, accumulating quickly.

  • Underpayment: Fines range from 10%-20% of the underpaid amount, with potential legal action for significant violations.

Tips for expats in Vietnam compliance:

  • Engage professional tax agents: Complex cases, such as multi-source incomes or DTA applications, benefit from expert guidance. Vina TPT, with over a decade of experience, offers tailored PIT solutions, including tax filing, deduction optimization, and multilingual reporting for expats and FDI businesses.

  • Track days in Vietnam: Monitor your stay to confirm tax residency status (183+ days triggers global income taxation). Use calendar apps or consult professionals to avoid unintended residency.

  • Reconcile income records annually: Cross-check payslips, contracts, and bank statements to ensure accurate declarations.

  • Leverage expert support: As an expat, I’ve relied on Vina TPT to navigate Vietnam’s PIT complexities. Their expertise in tax compliance, work permits, and payroll management saved me time and ensured no penalties, allowing me to focus on my work

Comparison: Vietnam’s PIT rates (5%-35%) are competitive with Thailand’s (0%-35%) but higher than Singapore’s flat 0%-22% for residents. Partnering with a service like Vina TPT ensures you optimize deductions and comply with local laws, avoiding costly errors.

10/ Simplifying Tax Procedures with Vina TPT’s PIT Services for Foreigners

Navigating Vietnam’s Personal Income Tax system can be complex, especially for foreigners unfamiliar with local regulations, language barriers, and intricate filing requirements. Vina TPT PIT Services offers a comprehensive PIT service tailored for expatriates and non-residents, streamlining every aspect of tax compliance. With over a decade of experience, Vina TPT provides:

  • End-to-end tax filing: From obtaining a Tax Identification Number (TIN) to submitting accurate declarations via the GDT e-portal, ensuring timely compliance with monthly, quarterly, and annual deadlines.

  • Deduction optimization: Expert guidance to maximize personal and dependent deductions, as well as leveraging Double Taxation Agreements (DTAs) with over 80 countries to minimize tax liabilities.

  • Multilingual support: Clear communication in English and other languages to assist expats with residency status determination, income reporting, and penalty avoidance.

  • Payroll and compliance solutions: For expats on short-term assignments or digital nomads, Vina TPT handles payroll withholding, work permits, and monitors the 183-day residency threshold to prevent unintended tax obligations.

  • AI-driven accuracy: Using advanced tools to track digital transactions (e.g., crypto gains, online services), ensuring compliance with 2025’s stricter tax enforcement.

Let’s Find the Best Tax Solution for You

11/ FAQ on Personal Income Tax in Vietnam 

  • What is the threshold for PIT filing in Vietnam? 

Residents with taxable income above 11 million VND/month or non-residents with any Vietnam-sourced income must file. 

  • How do I register for a Tax Identification Number (TIN)? 

Apply via the GDT e-portal or local tax offices with ID/passport and proof of residency. 

  • Are overseas remittances taxable? 

No, unless used for taxable activities (e.g., investments). 

  • What happens if I overpay PIT? 

Request a refund via the GDT portal with proof of overpayment. 

  • Can I deduct home office expenses as a remote worker? 

No, unless registered as a business expense with proper invoices. 

Why choose Vina TPT?

Their expertise eliminates the stress of navigating Vietnam’s tax system, saving you time and preventing costly errors. Whether you’re a digital nomad, a corporate expat, or managing multiple income sources, Vina TPT ensures seamless compliance and financial peace of mind.

Book a Consultation with Our Expert

Payroll-HR-Manager-Vietnam-VinaTPT

Labor & Insurance Knowledge, Accounting & Tax, HR News, Lasted News

Work Permit in Vietnam 2025 | Step-by-Step Guide & Requirements

Posted on by admin
work permit step by step guidance

Work permit in vietnam 1

Work permit in Vietnam is a mandatory requirement for foreigners to legally work in the country. This article provides detailed information on the latest requirements, documents, and procedures for obtaining a work permit, while also covering exemption cases and relevant penalties. 

1/ What is a Work Permit in Vietnam?  

The work permit is an official legal document issued by a competent Vietnamese authority, allowing foreign nationals to work legally in Vietnam. It is a compulsory requirement for most foreigners employed in the country. 

The work permit in Vietnam is issued by the Ministry of Home Affairs (MOHA) or Department of Home Affairs at the provincial or municipal level. The permit contains key details such as the employee’s full name, nationality, job position, and the validity period. 

2/ Why do foreigners need a work permit in Vietnam?  

Holding a work permit offers several benefits and is a legal requirement:  

  • Compliance with Vietnamese law: This is a legal regulation. Working without a work permit is considered a violation of labor laws.  
  • Avoiding legal risks: Both the employee and the employer can avoid legal risks, including administrative penalties or deportation.  
  • Protection of legal rights: A work permit helps protect the foreign worker’s legal rights, including those related to salary, insurance, and other benefits.  

The current legal documents governing work permits in Vietnam include:  

3/ Eligible individuals and conditions for being granted a work permit in Vietnam  

To be granted a work permit, foreigners must meet specific conditions.  

Eligible for a work permit
Eligible for a work permit

Eligible individuals for a work permit: 

The individuals eligible for a work permit in Vietnam are clearly defined in Article 2 of Decree No. 152/2020/ND-CP (as amended by Decree No. 70/2023/ND-CP). Specifically, these are foreigners entering Vietnam to work under the following forms: 

Performing a labor contract: 

  • The foreign national signs a direct labor contract with a company or organization in Vietnam. 
  • They hold positions such as expert, technician, manager, or executive director.  

Intra-corporate transferee 

  • The foreign worker has been employed by the overseas parent company for at least 12 months.  
  • They are transferred to work at a branch or representative office of the same group/company in Vietnam.  

Executing contracts or agreements between Vietnamese enterprises and foreign organizations 

These may involve fields such as economics, trade, finance, banking, insurance, science and technology, culture, sports, education, healthcare, etc.  

Contract-based service provider 

The foreigner comes to Vietnam to fulfill obligations under a service contract signed between a foreign entity and a Vietnamese one. They do not have a commercial presence in Vietnam.  

Service sales representative 

The foreigner visits Vietnam to negotiate or introduce services to Vietnamese businesses but does not directly deliver the services.  

Foreign volunteer 

They must have an assignment letter from a licensed non-governmental or international organization operating in Vietnam.  

Person responsible for establishing a commercial presence 

They represent a foreign organization in setting up a representative office in Vietnam.  

Other cases 

As defined by regulations or international agreements to which Vietnam is a signatory (e.g., WTO, CPTPP commitments).  

General conditions for work permit Viet Nam:  

Foreign workers must meet the following general conditions to be have work permit in Vietnam: 

  • Possess full civil act capacity.  
  • Be in good health suitable for the job. A valid health certificate is required.  
  • Be a manager, executive director, expert, or technical worker.  
  • Not have a criminal record or be under criminal prosecution.  
  • Obtain a written approval for the job position using a foreign worker. This document must be issued by a competent authority.  

Specific requirements for each category  

Each category has specific requirements in terms of qualifications and experience:  

  • Expert: Must hold a university degree or equivalent, and have at least 3 years of relevant work experience.  
  • Technical worker: Must have received at least 1 year of specialized training and have at least 3 years of experience in the trained field.  
  • Manager or executive director: Must have managerial experience. Supporting documents such as appointment decisions are required.  
  • Intra-corporate transferees: Must be assigned by the foreign enterprise. An appointment decision and proof of experience with the parent company are required.  

View more about service for Expats in Vietnam

4/ Application dossier for a new work permit in Vietnam  

Preparing a complete and accurate dossier is crucial. Required documents include: 

  • Health certificate valid for 12 months.   
  • Criminal record certificate issued within the last 6 months.   
  • Certificates, diplomas, or professional qualification documents.   
  • Document confirming work experience or a previous work permit.   
  • Two 4×6 cm photos with white background, taken within the last 6 months.   
  • Approval letter for the need to employ foreign workers.   
  • Certified copy of a valid passport.   
  • Additional documents depending on the specific case (e.g., contract, assignment letter, etc.).   
  • Foreign documents must be consular legalized and notarized translated.  

5/ VIETNAM WORK PERMIT PROCESS 

The process for obtaining a work permit includes the following steps:  

Step 1: Submit the application for a work permit in Vietnam 

Submission deadline: At least 15 days before the foreign worker is expected to start working in Vietnam. 

Receiving authority:   

  • Ministry of Home Affairs (for cases under its jurisdiction), 
  • Or Department of Home Affairs, where the foreigner is expected to work. 

Applicants:   

  • Employer: Applies to foreign workers working under labor contracts, intra-corporate transfers, execution of agreements, service providers, service sellers, or other applicable cases.  
  • Vietnamese or foreign entities operating in Vietnam: Applies when foreign workers are working under specific contracts or agreements.  
  • Foreign worker: Applies to those entering Vietnam to offer services or to establish a commercial presence.  

Step 2: Wait for the work permit issuance   

  1. Processing time: Within 5 working days from the date of receiving a complete and valid application. 
  1. Issuing authority: Ministry/ Department of Home Affairs where the foreigner will work.  
  1. Result:  If the application is valid and eligible, the foreign worker will be granted a work permit using Form No. 12/PLI – Appendix I of the Decree. của Nghị định.  

If not granted: The competent authority will issue a written response stating the reason for rejection.  

Step 3: Sign and submit the labor contract (applies to certain cases)   

Applicable to: Foreign workers working under labor contracts.  

Requirement: After the foreign worker is issued a work permit, the employer and the worker must sign a written labor contract in accordance with Vietnamese labor law. This must be done before the worker’s official start date. 

Employer’s obligation: The signed labor contract (original or certified copy) must be submitted to the authority that issued the work permit. 

Produre for abtaining a work permit in vietnam
Procedure for abtaining a work permit in viet nam

6/ Work Permit Fee in Vietnam 

The fee for obtaining a work permit is generally regulated by the Ministry of Finance. According to Circular No. 250/2016/TT-BTC, the fee for a new work permit is 400,000 VND per permit. However, this amount may vary slightly across provinces depending on local People’s Council regulations. 

Work Permit Validity: : The maximum validity period of a work permit is 2 years. 

7/ Exemptions from Work Permit Requirement  

In certain cases, foreigners working in Vietnam are not required to obtain a work permit:  

  • Being the owner or capital-contributing member of a company with contributed capital of at least VND 3 billion.  
  • Being a member of the Board of Directors of a joint-stock company with contributed capital of at least VND 3 billion.  
  • Entering Vietnam for work for less than 30 days and no more than 3 times per year.  
  • Performing duties under international agreements to which Vietnam is a signatory.  
  • Other cases as specified in Article 7 of Decree No. 152/2020/ND-CP (as amended by Decree No. 70/2023/ND-CP).  

You can find more detailed information on exemption work permit on the official Government Portal or in this article.  

8/ Penalty for without work permit in Viet Nam:  

Violations of work permit regulations are strictly penalized.  

In case of working without a permit (penalty for without work permit in Viet Nam)   

  • Foreign worker: May be fined from VND 15,000,000 to VND 25,000,000 and may be subject to deportation.  
  • Employing enterprise: May be fined from VND 30,000,000 to VND 75,000,000 depending on the number of violating workers.  
  • Administrative penalties: Detailed in Decree No. 12/2022/ND-CP on administrative sanctions in labor and social insurance. More information can be found at the Ministry of Home Affairs website: https://moha.gov.vn/ 
  • Other sanctions: : In addition to fines, workers may be deported and employers may face suspension of business activities.  

9/ Conclusion 

Applying for a work permit in Vietnam is a crucial legal procedure. It requires careful preparation and strict compliance with the regulations. To ensure a smooth process, you should: 

  • Prepare your application documents thoroughly and completely.  
  • Seek professional assistance if you are not familiar with the procedures. 
  • Comply with the law to avoid unnecessary legal risks.  

Vina TPT proudly offers full-package consulting and support services for obtaining work permits in Vietnam for foreigners. We assist clients with document preparation, application submission, and process follow-up. 

Our service saves you time and effort, ensuring the process is completed quickly and accurately.   

Contact us for detailed consultation.  

Book a free consultation

Vina TPT Accounting services

Labor & Insurance Knowledge

How to Check Social Insurance Code Online

Posted on by admin
Check Social Insurance Code Online

In many administrative procedures related to labor and insurance, identifying the social insurance code (SI) is a mandatory step.

Currently, users can easily check their social insurance code online via the VNeID application, the Vietnam Social Insurance website, or information provided by the employer.

The article below will guide you on how to check your social insurance code or that of others in a simple, accurate, and situation-appropriate manner.

How to Check Social Insurance Code on the VNeID Application

Step 1: Before checking the social insurance code using VNeID, ensure the application is updated to the latest version. You can check the app store and perform an update if available.

You can check the app store and perform an update if available.

Hướng dẫn tra cứu mã số BHXH online 1
Hướng dẫn tra cứu mã số BHXH online 1

Step 2: Open the VNeID application and log in to your electronic identity account to access it.

Hướng dẫn tra cứu mã số BHXH online 2
Hướng dẫn tra cứu mã số BHXH online 2

Step 3: On the homepage interface, select “Paper Wallet” from the toolbar at the bottom > Choose the “Social Insurance” section to view your social insurance code.

Hướng dẫn tra cứu mã số BHXH online 3
Hướng dẫn tra cứu mã số BHXH online 3

Step 4: The system will request you to enter the set passcode; after entering, you will be redirected to the “Participation Process” section, where your social insurance code will be displayed.

How to Check Social Insurance Code on the Vietnam Social Insurance E-Portal

Step 1: Access the Vietnam Social Insurance e-portal.

Step 2: Enter the following information:

  • Province/City (*): Based on the registered permanent residence.
  • Full Name (*): Choose to type the name “Without Accents” or “With Accents”.

Note: The website defaults to accents; when typing the name, use correct spelling. For example, if your name is Huệ, typing a heavy accent first will result in Hụê, which will not yield search results.

  • Enter at least one of the following: Date of Birth or ID Card/CCCD/Passport Number.
Hướng dẫn tra cứu mã số BHXH online 4
Hướng dẫn tra cứu mã số BHXH online 4

Step 3: Select “I am not a robot” and click Search.

Step 4: View the social insurance code at the arrow as shown in the image.

Hướng dẫn tra cứu mã số BHXH online 5
Hướng dẫn tra cứu mã số BHXH online 5

How to Check Social Insurance Code Using a Health Insurance Card

If using the old health insurance card model, the social insurance code is the last 10 digits on the card.

Hướng dẫn tra cứu mã số BHXH online 6
Hướng dẫn tra cứu mã số BHXH online 6

If using the new health insurance card model, the social insurance code is also the 10 digits on the card.

Thẻ BHYT
Thẻ BHYT

Checking the social insurance code is an essential step for performing procedures related to social insurance, health insurance, and unemployment insurance quickly and accurately.

Hopefully, the above guidance has helped you easily check for yourself or your loved ones when needed.

If you need further support during the declaration process or resolving issues related to social insurance, do not hesitate to contact VINA TPT for specific consultation.

Contact VINA TPT for Support

📞 (+84) 984 980 069
📧 vtpt-infor@classlib.net
🌐 https://vietnamtax.net.vn/
🏢 5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC 

Leave a Reply

Your email address will not be published. Required fields are marked *


Company Formation

[VNeID] Electronic Identification for all business types

Posted on by admin

Electronic Identification for all business types vneid

What is Electronic Identification (VNeID) for Businesses?

What is Electronic Identification for Businesses, and why is it a mandatory requirement in the digital transformation era?

As businesses increasingly embrace digital transformation, understanding electronic identification becomes crucial. This method not only helps in establishing a secure identity online but also plays a vital role in ensuring that transactions are conducted safely and efficiently. For instance, when a business applies for permits or licenses, electronic identification helps streamline the process, reducing the time and paperwork involved.

This is a form of authentication and legal identification for businesses in the digital environment, facilitating quick, accurate, and transparent transactions and administrative procedures.

Moreover, electronic identification enhances the credibility of businesses. Customers and partners can verify the legitimacy of a business swiftly, fostering trust and encouraging collaboration. In industries such as finance or healthcare, where sensitive information is handled, the importance of electronic identification cannot be overstated.

Through the VNeID application, businesses can register, verify their identity, and directly connect with the public service system, ensuring compliance with legal regulations from July 1, 2025.

The VNeID application is designed with user experience in mind, allowing businesses to register and verify their identities quickly. This application not only meets legal requirements but also adopts advanced technologies like biometrics, making the process more secure. The seamless integration into public service systems aids businesses in complying with regulations, thus avoiding potential legal issues that could arise from non-compliance.

Why Must Businesses Register Electronic Identification on the VNeID Application Before July 1, 2025? 

According to Clause 4, Article 40 of Decree 69/2024/ND-CP, accounts issued by the National Public Service Portal and the administrative procedure resolution systems at the ministerial and provincial levels to agencies and organizations will expire on June 30, 2025.

This expiration signifies a significant shift in how businesses will need to operate moving forward. Organizations that fail to adapt to this change risk losing access to essential services, which could severely hinder their operations. For example, businesses that do not register for electronic identification may find themselves unable to submit tax documents or apply for regulatory approvals, leading to delays and potential penalties.

Therefore, from July 1, 2025, organizations and businesses must use VNeID accounts to access and perform administrative procedures.

If a new account is not registered, businesses will face difficulties in declaration, submission of documents, and system connectivity, directly impacting business operations.

Furthermore, the loss of connectivity due to the lack of an electronic identification account could result in missed opportunities for collaboration and growth. Businesses often rely on timely access to government services for permits, licenses, and other administrative tasks. Without a valid electronic identity, they may fall behind competitors who are fully compliant with the new regulations.

Guide to Registering Electronic Identification for Businesses on the VNeID Application

To register electronic identification for a business on VNeID, individuals should follow these steps:

Before starting the registration process, it’s essential for the legal representative or authorized individual to gather all necessary documentation. This may include business registration certificates, tax identification numbers, and any other relevant legal documents. Having these ready will facilitate a smoother registration process and help avoid delays.

STEP 1: : The legal representative, head of the agency or organization, or a person authorized by the legal representative or head logs into the Level 2 electronic identity account on the VNeID application => Select Organization Identification.

STEP 2: On the Account Change screen => Select Register Organization Identification.

STEP 3: Verify the passcode or authenticate using fingerprint/face recognition.

Verifying the passcode or using biometric authentication ensures that only authorized individuals have access to the organization’s electronic identification. This layer of security is critical in preventing unauthorized access and safeguarding sensitive business information. For example, with increasing cyber threats, businesses must prioritize secure methods of identity verification.

Step 4: Select the type of organization identification registration.

Choosing the correct type of organization identification is vital. Depending on the nature of the business, different types of electronic identifications may be required. For instance, a manufacturing company might need different documentation compared to a tech startup. Understanding these nuances can save time and resources during the registration process.

 Electronic Identification for Business

Step 5: Enter organization information.

When entering organization information, it’s crucial to ensure accuracy. Inaccurate entries could lead to complications in the verification process. Furthermore, maintaining accurate records is essential for compliance with regulatory requirements and for future audits.

Step 6:: Verify the passcode or authenticate using fingerprint/face recognition.

 Electronic Identification for Business

Step 7: Create a successful registration request and review the request.

Once the registration request is created, it’s essential to review all details carefully. This review step not only ensures that the information is accurate but also provides an opportunity to catch any errors before submission, which could otherwise derail the process.

Electronic Identification for Business

Businesses need to proactively register an electronic identification account on the VNeID application to ensure continuous administrative procedures, avoid interruptions, and prevent impacts on business operations.

It’s essential for businesses to stay informed about the developments regarding electronic identification. Regular updates and training sessions can help staff understand the importance of maintaining compliance with these new regulations. Engaging in workshops or webinars could provide additional insights, making the transition smoother for everyone involved.

Contact VINA TPT for Support

📞 (+84) 984 980 069
📧 infor@vinatpt.com
🌐 https://vinatpt.com/
🏢 5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC

Expert of Vina TPT Accounting services in vietnam