Business Knowledge, Company Formation, HR News, Labor & Insurance Knowledge, Lasted News

Payroll & workforce management for Chinese electronics companies

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Vina TPT Payroll Service consulting outsource payroll for Chinese companies

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1. Growing Presence of Chinese Electronics Companies in Vietnam

As global supply chains restructure, Vietnam has become a top destination for Chinese electronics manufacturers – offering both large-scale manufacturing capacity and tax advantages and a young workforce. As manufacturing costs in China continue to rise, many Chinese electronics corporations and businesses have chosen Vietnam as their next destination to expand their factories and optimize their supply chains. Vietnam not only has a strategic geographical location, close to China, but also possesses a young workforce, competitive labor costs and many attractive free trade agreements (FTAs). 

However, this rapid expansion also brings with it many challenges in human resource management and payroll processing. Electronic businesses need professional payroll services and workforce management systems to ensure legal compliance, maintain productivity and manage costs effectively. This is what makes the demand for payroll partners in Vietnam increasingly strong in the Chinese business community.

2. Payroll Challenges for Foreign Manufacturing Businesses in Vietnam

Vietnam has a complex legal and labor tax system, especially for foreign enterprises. Requirements for personal income tax (PIT), social insurance (SI), health insurance (HI) declarations and periodic labor reports make payroll management a multi-layered process. Even small errors in tax declarations or insurance payments can lead to administrative violations and audit risks.

In addition to legal factors, the operation of a non-synchronous payroll system between departments or factories makes it difficult for many enterprises to ensure accuracy, transparency and data security. In this context, professional payroll processing services become an inevitable choice that help Chinese enterprises minimize errors, save resources and focus on production goals.

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3. Why Outsourced Payroll Services is the Smart Move for Chinese Manufacturers

Outsourcing payroll brings clear benefits to Chinese electronics manufacturers in Vietnam. Instead of setting up a complex human resource accounting department, businesses can entrust the entire process of calculating salaries, deducting taxes, and preparing reports to a specialized unit. This not only helps save fixed costs but also eliminates the risk of legal violations when Vietnam’s regulations change frequently.

Moreover, outsourcing payroll services helps businesses be more flexible when expanding production. As the number of employees increases rapidly in each stage, the service provider can adjust the management process accordingly, ensuring accuracy and timeliness. As a result, businesses do not need to invest in additional software infrastructure or internal personnel, while still maintaining consistency in salary and benefits management.

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4. Key Features of Professional Payroll Processing Services in Vietnam

An effective payroll services needs to ensure that the entire process chain is operated accurately and transparently:

  • Collect and process timekeeping data from different departments and shifts.
  • Calculate salaries, allowances and bonuses according to each level, position and performance.
  • Deduct and declare personal income tax (PIT), along with social insurance (SI) according to regulations.
  • Issue payroll and transfer automatically on time, ensuring confidentiality.
  • Prepare periodic human resource and financial reports, serving internal auditing and management.

All these steps are performed on a secure, automated software platform and have the ability to flexibly integrate with the enterprise’s existing human resource management system.

In addition, professional service providers also:

  • Support timely tax declaration and payment, timely update of new regulations from tax authorities.
  • Labor policy and benefits consulting for Vietnamese employees and foreign workers.
  • Help Chinese electronics enterprises reduce administrative burden, while ensuring all human resources activities run smoothly and legally.

Once the payroll process is automated and transparent, the next step is to optimize the entire HR management system to operate more efficiently.

5. Integrating Workforce Management with Payroll Services for Smooth Operations

When a business implements workforce management integrated with payroll services, the entire internal operating system is connected into a seamless chain:  from timekeeping, shift assignment, performance tracking to payroll and HR reporting. Synchronizing data between departments not only helps managers accurately track productivity, turnover rates or HR costs, but also supports the leadership team in making strategic decisions quickly and based on real data.

In addition, an integrated HR management system also contributes to improving the employee experience. When factors such as salary, bonus, allowances, benefits or insurance are processed transparently, accurately and on time, employees will feel secure, thereby increasing engagement and reducing turnover.

Especially for large-scale Chinese electronics factories with many rotating shifts, applying payroll solutions combined with modern human resource management technology helps standardize operating processes, limit manual errors and ensure strict compliance with labor regulations in Vietnam. This is the foundation for businesses to operate stably, optimize costs and build a sustainable workforce in the long term.

6. Partnering with Vina TPT Payroll Service for Chinese Companies in Vietnam

Vina TPT Payroll Service is a leading partner in the field of payroll services and workforce management for foreign enterprises in Vietnam, especially Chinese electronics companies. With more than 15 years of experience working with large-scale manufacturing corporations, Vina TPT has built a team of experts including human resources specialists, tax accountants and corporate lawyers with in-depth expertise and understanding of the Vietnamese legal system.

Vina TPT experts not only support salary calculation, tax and insurance declaration but also advise on human resource management strategies, build a system of salary and welfare policies suitable for Chinese corporate culture. Thanks to the combination of consulting capacity and modern management technology, Vina TPT helps businesses operate effectively, minimize costs and ensure compliance with Vietnamese laws throughout the operation process.

Contact Vina TPT Payroll Service now to get advice on payroll outsourcing solutions in Vietnam that are suitable for your electronics factory model!

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Labor & Insurance Knowledge, Lasted News

HR outsourcing for Singapore logistics businesses in Vietnam

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HR outsourcing

1. The Growing Footprint of Singapore Logistics in Vietnam

In the regional investment landscape, Vietnam is becoming a strategic destination for many Singaporean logistics companies. Along with the boom in e-commerce, the demand for cold supply chains, distribution centers and cross-border transportation has led to an unprecedented wave of investment in Singapore’s industrial parks, seaports and logistics centers in Vietnam. 

However, when businesses begin to expand their operations in Vietnam, one of the biggest challenges is not technology or infrastructure, but the human factor. The Vietnamese labor market is significantly different from Singapore’s – from human resource structure, working habits to legal regulations. This makes setting up an internal human resource system for foreign businesses complicated, especially in the early stages of investment or expansion.

2. The HR Puzzle in Vietnam’s Logistics Sector

Vietnam’s logistics industry is a dynamic sector, but also full of challenges in human resource management. The labor force is abundant but there is a shortage of specialized skills, especially in positions such as coordinators, warehouse operators, container drivers or refrigerated transport personnel. In addition, the nature of shift work and the requirement to operate 24/7 requires businesses to maintain a flexible staff while still ensuring compliance with regulations on working hours, leave, contracts and social insurance.

Not only that, the Vietnamese legal system on labor, personal income tax and compulsory insurance has detailed and regularly updated regulations. If foreign businesses do not fully understand, they can easily make administrative mistakes such as false declarations, late insurance payments or lack of valid documents. In addition, the high turnover rate among unskilled workers also causes businesses to spend a lot of money on recruitment and continuous training.

The cultural differences in management between Singapore, which emphasizes efficiency and discipline – and Vietnam, which emphasizes flexibility and humanity – also create a significant gap. That is why many Singaporean logistics enterprises choose HR outsourcing solutions to optimize processes and minimize operational risks.

3. How HR Outsourcing Simplifies Cross-Border Operations

HR outsourcing is becoming an inevitable trend for Singaporean businesses when expanding to Vietnam. Instead of establishing an internal HR department, businesses can entrust the entire recruitment process, contract management, timekeeping, payroll and insurance implementation to a professional unit.

This solution brings many obvious benefits. First of all, businesses significantly save fixed costs related to recruitment, training and maintaining the HR department. All operations are performed by experts with knowledge of Vietnamese law, ensuring absolute compliance with labor and tax regulations. Next, the payroll calculation and personnel records management process is fully automated and digitized, helping to eliminate manual errors and limit audit and reporting risks.

In particular, for logistics businesses operating in many provinces and cities, HR outsourcing helps synchronize the multi-location human resource management process, ensuring that all shifts, payrolls and contracts are centrally controlled. This not only saves management time but also increases overall operational efficiency.

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4. Tailored HR Solutions for Logistics Operations

Understanding the specifics of the logistics industry, Vina TPT HR Service has designed specialized HR outsourcing services packages to meet the actual needs of Singaporean businesses in Vietnam. Services include recruitment, initial training, signing and managing labor contracts, timekeeping, payroll calculation and personal income tax declaration for employees.

We especially focus on key positions such as drivers, coordinators, warehouse operators and shift supervisors, helping businesses maintain a stable team throughout the operation process. In addition, Vina TPT’s electronic payroll management system allows payroll processing at multiple branches at the same time, ensuring accuracy, transparency and timeliness.

In addition, the service also supports onboarding procedures for new employees, setting up welfare and social insurance regimes in accordance with regulations, as well as consulting on human resource strategies suitable for each expansion stage. Thanks to that, businesses can fully focus on core logistics activities – instead of being distracted by heavy administrative procedures.

5. Vina TPT: Local Expertise for Regional Expansion

With a team of Human Resource experts, lawyers and accountants with 10 to 20 years of experience, having worked with more than 200 FDI enterprises in Vietnam, Vina TPT HR Service is not only a service provider but also a strategic companion of Singaporean enterprises.

We understand the differences between the Vietnamese and Singaporean labor systems, thereby helping customers establish flexible human resource processes while still strictly complying with local laws. Our outsourced HR services ensure that businesses always operate stably, costs are optimized and legal risks are minimized.

In the context of Vietnam emerging as a new logistics hub of Southeast Asia, choosing a capable and experienced HR outsourcing partner like Vina TPT will be a solid foundation for Singaporean enterprises to accelerate sustainable development.

Vina TPT HR Service – Specialized human resource solutions, helping Singapore logistics businesses operate effectively and expand steadily in Vietnam.

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Labor & Insurance Knowledge

VNeID for Foreigners in Vietnam | Step by step to Register

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VNeID for Foreigners in Vietnam

VNeID for Foreigners in Vietnam

As Vietnam continues to digitize public services, understanding how to use VNeID for foreigners in Vietnam has become essential for long-term residents, travelers, and expatriates. VNeID, the official electronic identification app issued by the Ministry of Public Security, allows users to access various government services, prove identity, and travel more conveniently within the country. For foreigners, registering and activating VNeID can simplify daily activities such as checking into accommodations, accessing healthcare, or handling administrative procedures. The following article explains step-by-step process of obtaining and using VNeID for foreigners in Vietnam.

1. Are Foreigners in Vietnam Eligible for Electronic Identification (VNeID)? 

Based on Article 11 of Decree 59/2022/NĐ-CP, foreigners aged 14 and above entering Vietnam are eligible for a VNeID account. In cases where foreigners are under 14 or under guardianship, registration will be linked to the VNeID account of their parent or guardian. 

2. Why is VNeID Important to Foreigners in Vietnam?

VNeID for foreigners in Vietnam is increasingly important as Vietnam shifts toward digital governance and paperless identification. For foreigners living, working, or traveling in Vietnam, VNeID provides a secure and official way to verify identity, reducing the need to carry physical documents like passports or residence cards. The app is used for checking into hotels, booking domestic flights, accessing public services, and even during police checks or administrative procedures.

Also, VNeID integrates personal information such as visa status, address, and legal records, making interactions with Vietnamese authorities more efficient. As more services transition to digital platforms, having a VNeID becomes not just convenient but often required. Without VNeID, foreigners in Vietnam may get in troubles when accessing essential services. Overall, VNeID for foreigners in Vietnam plays a vital role in helping individuals stay compliant, access services easily, and navigate life with confidence.

3. How to Register for VNeID for Foreigners in Vietnam?

3.1 Procedure for Issuing Level 1 VNeID for Foreigners in Vietnam

VNeID Level 1

Step 1

Foreigners in Vietnam need to download and install the VNeID application on a digital device

Step 2

Select “Register for VNeID account” and fill in all the required information as prompted by the system.

The VNeID registration will require the following information:

  • Passport number or valid international travel document number
  • Registered email or phone number (if available)
  • Provide a portrait photo using a mobile device
  • Other information as required by the VNeID system

Following that, foreigners submit the request and verifies electronically via the VNeID application.

Step 3

Wait for the Electronic Identification and Authentication Management Authority to notify the VNeID registration result via:

  • VNeID application
  • Registered email
  • Verified phone number provided

Timeframe for issuing an Electronic Identity account to foreigners: Not more than one (01) working day for a level 1 identity account.

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3.2 Procedure for Issuing Level 2 VNeID for Foreigners in Vietnam

VNeID Level 2

Foreigners registering for a Level 2 VNeID account must visit in person the Immigration Management Authority under the Ministry of Public Security or provincial police departments. The process as follows:

Step 1

Provide information as required by the competent authority. Foreigners need to present their passport/international travel documents and provide accurate information on the VNeID account request form (Form TK01 – below) to the competent authority. Specifically, Foreigners must provide:

  • Email/phone number registered for subscriber information (if available)
  • Information foreigners request to integrate into the national VNeID application

Step 2

The competent authority collects foreigner’s facial photo and fingerprints for verification against the national immigration database.

Step 3

Wait for the Immigration Management Authority to submit the request for issuing a Level 2 VNeID account to the Electronic Identification and Authentication Management Authority.

Step 4

Wait for the successful registration result of the Level 2 identity account for FNs. The Electronic Identification and Authentication Management Authority notifies the registration result for the Level 2 identity account to FNs via:

  • VNeID application
  • Registered email
  • Verified mobile phone number

Timeframe for issuing a Level 2 VNeID account to foreigners:

  • Not more than three (03) working days for a Level 2 identity account if facial image and fingerprint data are already available in the National Immigration Database
  • Not more than seven (07) working days for a Level 2 identity account if facial image and fingerprint data are not yet available in the National Immigration Database

4. Conclusion

In summary, obtaining a VNeID for foreigners in Vietnam is now an essential step in complying with local regulations and accessing key services. From travel and accommodation to public administration, this digital ID plays a vital role.

Vina TPT Expat HR Services offers comprehensive consulting and support services for obtaining electronic identification (VNeID) for foreigners in Vietnam. From document preparation to application submission and process monitoring, our team ensure every step is handled with accuracy and efficiency.

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Labor & Insurance Knowledge

HR Outsourcing & Payroll Service: Smart Strategy for Education Centers to Keep Top Talent

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HR outsourcing & payroll services - Vina TPT

1. The Hiring Challenge in Education Centers and Why Payroll Service Matters

Education centers in Vietnam, especially foreign language centers and training centers, are facing increasing pressure to compete for human resources. Attracting and retaining good teachers, especially foreign teachers, requires centers to ensure teaching quality while strictly complying with labor and tax regulations. Foreign teachers need work permits, Temporary Residence Card (TRCs), Visas and quarterly personal income tax declarations, forcing the human resources department to handle a complex workload and requiring in-depth understanding of Vietnamese law. In this context, accurate and transparent payroll services play an important role, helping centers ensure timely and correct salaries and bonuses, thereby strengthening their reputation and creating satisfaction for the teaching staff. Combining payroll outsourcing for education centers with a professional human resources process also helps minimize legal risks and maintain financial transparency.

2. How HR Outsourcing Vietnam Simplifies Staff Management for Education Centers

For education centers in Vietnam, maintaining a professional internal human resources department is both costly and requires a large amount of resources to ensure that the entire process of business accounting Vietnam. Foreign language centers and training centers often have to recruit both Vietnamese and foreign teachers, which means having to comply with complex regulations on labor contracts, work permits, TRC, Visa and personal income tax declaration. Each step – from social insurance registration, updating Vietnamese accounting standards (VAS), to managing salary and welfare data – has the potential risk of errors if there is no specialized team with legal knowledge.

HR outsourcing Vietnam service allows education centers to transfer the entire human resources management process to a professional service provider. The service provider will take care of everything from recruitment, contract drafting, timekeeping management, preparation and submission of social insurance documents, to tax compliance and reporting related to payroll outsourcing for education centers. When combined with payroll services, centers not only save operating costs and reduce internal staff, but also ensure that all processes are standardized and fully comply with Vietnamese laws, including financial reporting standards.

The integrated solution between HR outsourcing Vietnam and payroll services also helps education centers create a clear competitive advantage. Thanks to a centrally managed financial and human resource data system, centers can easily plan budgets, control salary costs, and detect early cash flow irregularities or signs of fraud. At the same time, the timely and transparent payment of salaries by payroll outsourcing services for education centers helps improve teachers’ experience, strengthen trust and long-term commitment.

With the support of professional HR & payroll services, education center leaders can focus more on core activities such as developing training programs, expanding services, and promoting enrollment marketing, instead of worrying about complicated HR and tax procedures. This is a comprehensive solution that helps education centers ensure compliance, optimize resources, and build a professional image in the eyes of teachers and students.

 

SIMPLIFY STAFF MANAGEMENT FOR YOUR EDUCATION CENTER

3. Payroll Services for Education Center to Boost Teacher Satisfaction and Loyalty

In the education sector, teacher experience directly affects teaching quality and training effectiveness. A professional working environment is not only reflected in the curriculum or facilities, but also in the way the center manages human resources and pays salaries.

Deploying payroll outsourcing services for education centers helps automate the entire payroll calculation process, ensuring accuracy, transparency and timeliness. Thereby, minimizing manual errors, fully complying with tax regulations and financial reporting according to Vietnamese law.

Especially for foreign teachers, professionally managed payroll also helps ensure compliance with legal requirements such as work permits, visas, TRC and personal income tax procedures. Salaries paid in full and on time will help teachers feel secure, avoiding problems with exchange rate differences or complicated deductions.

The synchronized payroll service application not only helps teachers receive their salaries quickly and transparently, but also improves teacher satisfaction and strengthens teacher loyalty. A professional salary and human resource management system demonstrates the center’s commitment to the interests of teachers, thereby creating a fair and trustworthy working environment. This is the key factor that helps the center retain good staff, build a stable teaching team and enhance brand reputation in the eyes of both teachers and students.

vinatpt-payroll-for-education-center

4. HR & Payroll Service as a Strategic Advantage in Education

Cooperating with an HR & payroll service provider is a necessary next step after education centers have optimized the teacher experience through payroll outsourcing for education centers. The core goal is to establish a sustainable human resource management strategy, ensure teacher engagement and promote long-term growth for education centers. When implementing both HR outsourcing Vietnam and payroll service simultaneously, the center not only reduces administrative burdens but also creates a clear competitive advantage in the teacher recruitment market – a very fierce factor in the education industry. Through professional management and systematization, this service allows centers to build flexible, attractive and transparent salary and bonus policies, suitable for each group of personnel from Vietnamese teachers to foreign teachers. Thanks to that, all processes from salary calculation, tax deduction, to benefits are synchronized, minimizing errors and increasing the ability to adjust promptly to meet the development strategy of the center. More importantly, when combined closely with payroll outsourcing, the compensation policies become easier to track, easier to demonstrate, and increase teachers’ trust in the professionalism of the management unit.

By transferring the entire HR outsourcing Vietnam process and payroll service to experts, the center can focus resources on core activities such as curriculum design, teaching quality improvement, and enrollment marketing. This is not only an optimal operational solution, but also a long-term strategy to help education centers attract and retain high-quality teachers, strengthening their competitive position in the international education industry.

5. Why Education Center Choose Vina TPT  HR & Payroll Service

Vina TPT HR & Payroll service provides comprehensive solutions, specifically designed for education centers in Vietnam, with outstanding advantages:

  • A team of multilingual experts: Proficient in English, Chinese, Japanese... effectively supports centers with foreign teachers, ensuring accurate communication and quick file processing.
  • Experience in international human resource management: Understanding the specifics of the education industry and labor regulations in Vietnam, especially work permits, visas, TRC and personal income tax for foreign teachers.
  • In-depth consultation on HR and payroll processes: Proposing solutions suitable for each center’s operating model, optimizing recruitment, contracts, timekeeping, insurance and taxes.
  • Fast, clear and transparent implementation: Support from system setup, operation to periodic reporting, helping centers save time and costs.
  • Absolute data security and legal compliance: Ensure all information about human resources, salaries and taxes is processed securely and in accordance with international standards.

Thanks to the combination of solid professional capacity and multilingual support, Vina TPT helps education centers feel secure from the recruitment stage, contract signing to the accurate, transparent and timely salary payment process.

6. Getting Started with Professional HR Outsourcing and Payroll Service

To effectively deploy HR outsourcing Vietnam and payroll service, education centers only need to provide information on human resource needs and scale of operations. Vina TPT will advise on optimal solutions, implement the entire package and provide transparent periodic reports, ensuring that the entire process from recruitment, contracts, salary calculation to tax payment is performed accurately, confidentially and in compliance with the law.

Cooperating with Vina TPT HR & Payroll service is a strategic step to help the center save costs, reduce management burden and improve competitiveness in attracting and retaining high-quality teachers.

Contact Vina TPT today to deploy optimal HR outsourcing Vietnam and payroll service, helping your education center save costs and retain good teachers.

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HR Outsourcing Vietnam: Payroll Compliance & Benefits for Businesses

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HR outsourcing Vietnam and payroll services for businesses

1. Why HR & Payroll Management Is a Challenge in Vietnam

Managing HR outsourcing Vietnam and payroll services in Vietnam requires businesses to understand and comply with a series of complex regulations. From Labor Law, Social Insurance Law, to regulations on personal income tax (PIT) – all are constantly updated, making it difficult for many businesses to keep up. Just a small mistake such as late payment of social insurance or under-declaration of PIT can lead to arrears, administrative fines or being placed on the list of high-risk inspections.

For FDI companies, the pressure is even greater when having to both comply with Vietnamese regulations and standardize the process to report to the parent company according to international standards. SMEs are not easier, because maintaining a competent internal HR and payroll department is both costly and difficult to expand when the scale of human resources increases rapidly.

2. What HR Outsourcing Vietnam Really Offers Beyond Cost Savings

Many businesses turn to  with the initial goal of reducing costs, but the true value of this service goes far beyond financial benefits. When cooperating with a professional partner, businesses have access to a team of professional HR services that are familiar with Vietnamese law and international standards, and at the same time own a standardized and automated management system.

That means businesses not only reduce administrative tasks such as file management, timekeeping, and payroll, but also receive strategic advice on human resource structure, benefits, and tax optimization. In particular, FDI companies using Vina TPT’s services are also supported with bilingual reporting (Vietnamese-English) to meet strict requirements from the parent company – something that internal HR departments often find difficult to do perfectly.

3. Key Benefits of Payroll Outsourcing for SMEs and Larger Enterprises

Payroll services Vietnam brings many practical values, from cost savings, increased accuracy to ensuring compliance. For SMEs, payroll outsourcing helps free up resources, reduce the burden on HR and accounting departments. For large corporations, this service supports data synchronization, ensuring a transparent and secure payroll process.

A professional payroll outsourcing package usually includes:

  • Setting up human resources information & timekeeping: Collecting employee data (labor contracts, allowances, bank information), managing working hours, shifts, leave, overtime.
  • Calculating monthly salaries: Calculating basic salaries, allowances, bonuses, commissions; deducting social insurance, health insurance, unemployment insurance, personal income tax; processing advances and adjusting timekeeping.
  • Preparing and issuing payslips: Creating detailed payroll, sending secure payslips, supporting timely bank transfers.
  • Tax/Social Insurance declaration and payment: Prepare monthly/quarterly personal income tax filings, submit periodic social insurance reports and adjust the increase/decrease of employees.
  • Management reporting and data storage: Provide consolidated payroll reports, store secure records for audits or inspections.

Thanks to this professional process, businesses not only minimize errors but also ensure compliance with complex Vietnamese regulations, while creating transparency and trust for employees.

 

SEE HOW PAYROLL OUTSOURCING SAVES COSTS

4. Ensuring Compliance with Labor Laws and Tax Regulations in Vietnam

In Vietnam, labor laws and taxes related to human resources are constantly being updated. For example, the adjustment of minimum wages, social insurance contribution rates or labor contract regulations alone has changed many times in recent years. If businesses do not promptly grasp them, they can easily fall into a state of violation, even unintentionally.

HR outsourcing Vietnam and payroll services Vietnam help businesses completely minimize this risk. Professional service providers always monitor, update new regulations and automatically apply them to the process of calculating salaries, declaring taxes and paying insurance. In addition to submitting documents on time, they also support reviewing related transactions to ensure compliance with both tax and labor authorities, helping businesses avoid fines, arrears or being classified in high-risk groups during inspections.

5. How HR Outsourcing Improves Employee Satisfaction and Retention

A professional HR and payroll system not only serves the business, but also directly impacts employee satisfaction. Accurate and timely salary payment, transparent payslips, clear benefits – all create a trustworthy working environment, minimize disputes and increase work motivation.

In particular, professional HR service providers today often integrate technology such as employee self-service portals, allowing employees to look up their own payslips, leave schedules, insurance, etc. This not only saves time for the HR department but also helps employees feel proactive, transparent and respected. For FDI enterprises, maintaining a positive employee experience also contributes to strengthening the recruitment brand, attracting and retaining talent in a fiercely competitive environment.

6. Why Vina TPT Is the Trusted Partner for HR Outsourcing in Vietnam

Vina TPT has become a reputable choice for many FDI and SMEs thanks to its team of HR experts with more than 15 years of experience. Vina TPT provides full-service accounting combined with HR outsourcing solutions, helping businesses comply with labor laws and optimize financial management. Vina TPT’s services stand out with:

  • A team of experts updating the law: Understanding the latest regulations on labor, social insurance, taxes and international standards.
  • Bilingual Vietnamese – English – Japanese reports: Support FDI enterprises to report transparently to both parent companies and management agencies in Vietnam.
  • Integrated solutions: Closely connecting HR, payroll and accounting, helping to synchronize data, minimize errors and save time.

Thanks to Vina TPT HR outsourcing solutions, businesses can focus on core business activities, while the entire HR and payroll process is managed professionally, accurately and transparently. This is the key for businesses to not only ensure compliance, but also build a professional image in the eyes of employees and international investors.

Discover how Vina TPT HR outsourcing solutions and payroll services Vietnam can simplify compliance and boost efficiency for your business today.

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Personal income tax: Comprehensive Guide for Residents and Expats

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PERSONAL INCOME TAX IN VIETNAM FOR EXPATS

 

Personal Income Tax in Vietnam, governed by the Law on Personal Income Tax No. 04/2007/QH12 and its amendments (latest in 2025), is a critical obligation for individuals earning income in Vietnam. Whether you’re a local resident, an expat, or a digital nomad, understanding PIT ensures compliance and optimizes your financial planning. This guide covers tax rates, deductions, filing procedures, and more to address your needs—whether you’re seeking rates (informational), filing steps (transactional), or official resources (navigational).  

Why does PIT matter? With Vietnam’s economy growing and stricter tax enforcement in 2025, knowing your obligations prevents penalties and maximizes deductions. Ready to navigate Vietnam’s tax system? 

1/ Determining Your Tax Residency Status 

Your tax obligations hinge on your residency status. Under Vietnam’s tax law, you’re a tax resident if you meet one of these criteria: 

  • Stay in Vietnam for 183 days or more in a calendar year or 12 consecutive months. 
  • Hold a permanent residence card or have a leased property in Vietnam for 183+ days. 
  • Otherwise, you’re a non-resident, taxed only on Vietnam-sourced income. 

Special cases: Digital nomads or expats in Vietnam may unintentionally become tax residents if they overstay the 183-day threshold. To avoid this, maintain proof of residency elsewhere (e.g., tax certificates from another country).  

Tax residency status

Comparison: Tax Residents vs. Non-Residents 

Criteria  Tax Resident  Non-Resident 
Taxable Income Scope  Global income  Vietnam-sourced income only 
Tax Rates  Progressive (5%-35%)  Flat 20% (employment); 0.1%-20% (others) 
Filing Obligations  Annual finalization, monthly/quarterly  Pay-at-source or annual declaration 

This table highlights why residency status is critical for tax planning. 

2/ Types of Taxable Income 

Personal income tax applies to various income types, including: 

  • Employment income: Salaries, wages, bonuses, allowances, and fringe benefits. 
  • Non-employment income: Business profits, dividends, capital gains, real estate transfers, royalties, inheritances, gifts, and prizes (e.g., lottery winnings). 
  • Foreign currency income: Converted to VND using the State Bank of Vietnam exchange rate at the transaction date. 
  • Emerging categories: Income from digital services (e.g., content creation, online consulting) and remote work is increasingly scrutinized in 2025. 

income streams

3/ Personal Income Tax Rates 2025 

Vietnam uses progressive tax rates for residents and flat rates for non-residents: 

  • Residents: Taxed from 5% (up to 5 million VND/month) to 35% (over 80 million VND/month). 
  • Non-residents: 20% on employment income; other incomes (e.g., real estate, capital gains) range from 0.1%-20%. 

Personal Income Tax Rate Tables 

Monthly Taxable Income (VND)  Tax Rate  Tax Amount (VND)  Approx. USD 
Up to 5 million  5%  0-250,000  $0-10 
5-10 million  10%  250,000-750,000  $10-30 
10-18 million  15%  750,000-1,650,000  $30-65 
18-32 million  20%  1,650,000-3,650,000  $65-144 
32-52 million  25%  3,650,000-6,650,000  $144-262 
52-80 million  30%  6,650,000-11,250,000  $262-444 
Over 80 million  35%  11,250,000+  $444+ 

Note: Non-residents pay a flat 20% on employment income, converted to ~$800/month for a $4,000 salary. 

4/ Deductions and Allowances 

Reduce your taxable income with these deductions: 

  • Personal deduction: 11 million VND/month (~$434 USD). 
  • Dependent deduction: 4.4 million VND/month per dependent (e.g., children under 18, disabled spouses, low-income parents). Register with a Tax Identification Number (TIN) and documents (birth certificates, income proofs). 
  • Other deductions: Compulsory insurances (social, health, unemployment), charitable donations, voluntary pension contributions. 

Checklist for claiming deductions: 

  • Register dependents with tax authorities. 
  • Submit proof of income for dependents earning below the threshold. 
  • Keep records of charitable donations (receipts, bank transfers). 

See Our Full Range of Tax Solutions

5/ Tax-Exempt Income and Benefits 

Certain incomes and benefits are exempt from PIT: 

  • Exempt incomes: Bank interest, insurance compensations, retirement pensions, family property transfers, scholarships, certain agricultural incomes. 

Non-taxable benefits:  

  • One annual round-trip airfare for expats. 
  • School fees for expat children (direct employer payments). 
  • Mid-shift meals (capped at regional minimum wage). 
  • Housing (up to 15% of total income), uniforms (up to 5 million VND/year if cash). 

Example: An expat’s employer pays $2,000 for their child’s school fees directly—fully exempt from PIT. 

6/ How to Calculate Your Personal Income Tax in Vietnam 

Follow these steps to calculate your PIT: 

  1. Determine residency status: Resident or non-resident. 
  1. Calculate taxable income: Gross income minus exemptions. 
  1. Apply deductions: Personal, dependent, and insurance deductions. 
  1. Apply tax rates: Use progressive rates (residents) or flat rates (non-residents). 

Example: A resident expat earns 50 million VND/month with two dependents: 

  • Taxable income: 50.000.000 – 11.000.000 (personal) – 8.800.000 (dependents) = 30.200.000 VND. 
  • Tax: (10.000.000 × 5%) + (8.000.000× 10%) + (12.200.000 × 15%) = 500.000 + 800.000+ 1.830.000 = 3.130.000 VND (~$123 USD). 

Tool: Use the e-portal calculator https://luatvietnam.vn/tinh-thue-thu-nhap-ca-nhan.html  for accuracy. 

7/ Filing and Payment Procedures 

Vietnam’s tax year runs from January 1 to December 31. Key procedures: 

  • Withholding: Employers deduct PIT monthly/quarterly. Self-declare for multiple income sources. 

Deadlines: 

  • Monthly: 20th of the next month. 
  • Quarterly: End of the first month post-quarter. 
  • Annual finalization: March 31 (employers), April 30 (individuals). 

Methods: File via GDT e-portal https://canhan.gdt.gov.vn/ICanhan, local tax offices, or authorized agents. Payments via bank transfer or State Treasury. 

Leaving Vietnam: Finalize taxes 45 days before departure to avoid immigration issues. 

Checklist for filing: 

  • Obtain a Tax Identification Number (TIN). 
  • Prepare income statements, deduction proofs. 
  • Verify filing status on the GDT portal. 

8/ Double Taxation Agreements (DTAs) 

Vietnam has DTAs with over 80 countries (e.g., US, UK, Singapore) to prevent double taxation. Benefits include exemptions or credits for taxes paid abroad. 

How to claim relief: 

  • Notify tax authorities 15 days before payment. 
  • Submit foreign tax payment proofs (e.g., tax certificates). 
  • Example: A US expat pays 10% tax in Vietnam on dividends, then claims a credit in the US. 

Are you leveraging DTAs to avoid double taxation? 

9/ Special Considerations for Expats and Foreigners 

Expats face unique PIT challenges: 

  • US expats: Report global income to the IRS (via FBAR, FEIE, FTC) while complying with Vietnam’s residency rules. 
  • Short-term assignments: “Economic employer” rules may apply, requiring payroll withholding. 
  • Digital nomads: Risk being taxed as residents if staying 183+ days; global income becomes taxable. 
  • 2025 updates: The General Department of Taxation (GDT) uses AI to monitor digital transactions, enforcing taxes on crypto gains and online services. 

Example: A digital nomad staying 200 days in Vietnam may owe PIT on worldwide income unless proving non-residency.

10/ Common Mistakes, Penalties, and Tips for Compliance

Common mistakes:

  • Underreporting benefits: Expats often overlook taxable benefits like housing allowances or cash-based uniform payments, leading to incorrect tax filings.

  • Missing dependent registration deadlines: Failing to register dependents (e.g., children, spouses) by the deadline (typically March 31) forfeits deductions of 4.4 million VND/month per dependent.

  • Ignoring Double Taxation Agreements (DTAs): Not claiming DTA benefits with over 80 countries (e.g., US, UK) results in unnecessary double taxation.

Penalties:

  • Late filing: A 0.05% daily interest penalty applies to overdue tax submissions, accumulating quickly.

  • Underpayment: Fines range from 10%-20% of the underpaid amount, with potential legal action for significant violations.

Tips for expats in Vietnam compliance:

  • Engage professional tax agents: Complex cases, such as multi-source incomes or DTA applications, benefit from expert guidance. Vina TPT, with over a decade of experience, offers tailored PIT solutions, including tax filing, deduction optimization, and multilingual reporting for expats and FDI businesses.

  • Track days in Vietnam: Monitor your stay to confirm tax residency status (183+ days triggers global income taxation). Use calendar apps or consult professionals to avoid unintended residency.

  • Reconcile income records annually: Cross-check payslips, contracts, and bank statements to ensure accurate declarations.

  • Leverage expert support: As an expat, I’ve relied on Vina TPT to navigate Vietnam’s PIT complexities. Their expertise in tax compliance, work permits, and payroll management saved me time and ensured no penalties, allowing me to focus on my work

Comparison: Vietnam’s PIT rates (5%-35%) are competitive with Thailand’s (0%-35%) but higher than Singapore’s flat 0%-22% for residents. Partnering with a service like Vina TPT ensures you optimize deductions and comply with local laws, avoiding costly errors.

10/ Simplifying Tax Procedures with Vina TPT’s PIT Services for Foreigners

Navigating Vietnam’s Personal Income Tax system can be complex, especially for foreigners unfamiliar with local regulations, language barriers, and intricate filing requirements. Vina TPT PIT Services offers a comprehensive PIT service tailored for expatriates and non-residents, streamlining every aspect of tax compliance. With over a decade of experience, Vina TPT provides:

  • End-to-end tax filing: From obtaining a Tax Identification Number (TIN) to submitting accurate declarations via the GDT e-portal, ensuring timely compliance with monthly, quarterly, and annual deadlines.

  • Deduction optimization: Expert guidance to maximize personal and dependent deductions, as well as leveraging Double Taxation Agreements (DTAs) with over 80 countries to minimize tax liabilities.

  • Multilingual support: Clear communication in English and other languages to assist expats with residency status determination, income reporting, and penalty avoidance.

  • Payroll and compliance solutions: For expats on short-term assignments or digital nomads, Vina TPT handles payroll withholding, work permits, and monitors the 183-day residency threshold to prevent unintended tax obligations.

  • AI-driven accuracy: Using advanced tools to track digital transactions (e.g., crypto gains, online services), ensuring compliance with 2025’s stricter tax enforcement.

Let’s Find the Best Tax Solution for You

11/ FAQ on Personal Income Tax in Vietnam 

  • What is the threshold for PIT filing in Vietnam? 

Residents with taxable income above 11 million VND/month or non-residents with any Vietnam-sourced income must file. 

  • How do I register for a Tax Identification Number (TIN)? 

Apply via the GDT e-portal or local tax offices with ID/passport and proof of residency. 

  • Are overseas remittances taxable? 

No, unless used for taxable activities (e.g., investments). 

  • What happens if I overpay PIT? 

Request a refund via the GDT portal with proof of overpayment. 

  • Can I deduct home office expenses as a remote worker? 

No, unless registered as a business expense with proper invoices. 

Why choose Vina TPT?

Their expertise eliminates the stress of navigating Vietnam’s tax system, saving you time and preventing costly errors. Whether you’re a digital nomad, a corporate expat, or managing multiple income sources, Vina TPT ensures seamless compliance and financial peace of mind.

Book a Consultation with Our Expert

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Labor & Insurance Knowledge, Accounting & Tax, HR News, Lasted News

Work Permit in Vietnam 2025 | Step-by-Step Guide & Requirements

Posted on by admin
work permit step by step guidance

Work permit in vietnam 1

Work permit in Vietnam is a mandatory requirement for foreigners to legally work in the country. This article provides detailed information on the latest requirements, documents, and procedures for obtaining a work permit, while also covering exemption cases and relevant penalties. 

1/ What is a Work Permit in Vietnam?  

The work permit is an official legal document issued by a competent Vietnamese authority, allowing foreign nationals to work legally in Vietnam. It is a compulsory requirement for most foreigners employed in the country. 

The work permit in Vietnam is issued by the Ministry of Home Affairs (MOHA) or Department of Home Affairs at the provincial or municipal level. The permit contains key details such as the employee’s full name, nationality, job position, and the validity period. 

2/ Why do foreigners need a work permit in Vietnam?  

Holding a work permit offers several benefits and is a legal requirement:  

  • Compliance with Vietnamese law: This is a legal regulation. Working without a work permit is considered a violation of labor laws.  
  • Avoiding legal risks: Both the employee and the employer can avoid legal risks, including administrative penalties or deportation.  
  • Protection of legal rights: A work permit helps protect the foreign worker’s legal rights, including those related to salary, insurance, and other benefits.  

The current legal documents governing work permits in Vietnam include:  

3/ Eligible individuals and conditions for being granted a work permit in Vietnam  

To be granted a work permit, foreigners must meet specific conditions.  

Eligible for a work permit
Eligible for a work permit

Eligible individuals for a work permit: 

The individuals eligible for a work permit in Vietnam are clearly defined in Article 2 of Decree No. 152/2020/ND-CP (as amended by Decree No. 70/2023/ND-CP). Specifically, these are foreigners entering Vietnam to work under the following forms: 

Performing a labor contract: 

  • The foreign national signs a direct labor contract with a company or organization in Vietnam. 
  • They hold positions such as expert, technician, manager, or executive director.  

Intra-corporate transferee 

  • The foreign worker has been employed by the overseas parent company for at least 12 months.  
  • They are transferred to work at a branch or representative office of the same group/company in Vietnam.  

Executing contracts or agreements between Vietnamese enterprises and foreign organizations 

These may involve fields such as economics, trade, finance, banking, insurance, science and technology, culture, sports, education, healthcare, etc.  

Contract-based service provider 

The foreigner comes to Vietnam to fulfill obligations under a service contract signed between a foreign entity and a Vietnamese one. They do not have a commercial presence in Vietnam.  

Service sales representative 

The foreigner visits Vietnam to negotiate or introduce services to Vietnamese businesses but does not directly deliver the services.  

Foreign volunteer 

They must have an assignment letter from a licensed non-governmental or international organization operating in Vietnam.  

Person responsible for establishing a commercial presence 

They represent a foreign organization in setting up a representative office in Vietnam.  

Other cases 

As defined by regulations or international agreements to which Vietnam is a signatory (e.g., WTO, CPTPP commitments).  

General conditions for work permit Viet Nam:  

Foreign workers must meet the following general conditions to be have work permit in Vietnam: 

  • Possess full civil act capacity.  
  • Be in good health suitable for the job. A valid health certificate is required.  
  • Be a manager, executive director, expert, or technical worker.  
  • Not have a criminal record or be under criminal prosecution.  
  • Obtain a written approval for the job position using a foreign worker. This document must be issued by a competent authority.  

Specific requirements for each category  

Each category has specific requirements in terms of qualifications and experience:  

  • Expert: Must hold a university degree or equivalent, and have at least 3 years of relevant work experience.  
  • Technical worker: Must have received at least 1 year of specialized training and have at least 3 years of experience in the trained field.  
  • Manager or executive director: Must have managerial experience. Supporting documents such as appointment decisions are required.  
  • Intra-corporate transferees: Must be assigned by the foreign enterprise. An appointment decision and proof of experience with the parent company are required.  

View more about service for Expats in Vietnam

4/ Application dossier for a new work permit in Vietnam  

Preparing a complete and accurate dossier is crucial. Required documents include: 

  • Health certificate valid for 12 months.   
  • Criminal record certificate issued within the last 6 months.   
  • Certificates, diplomas, or professional qualification documents.   
  • Document confirming work experience or a previous work permit.   
  • Two 4×6 cm photos with white background, taken within the last 6 months.   
  • Approval letter for the need to employ foreign workers.   
  • Certified copy of a valid passport.   
  • Additional documents depending on the specific case (e.g., contract, assignment letter, etc.).   
  • Foreign documents must be consular legalized and notarized translated.  

5/ VIETNAM WORK PERMIT PROCESS 

The process for obtaining a work permit includes the following steps:  

Step 1: Submit the application for a work permit in Vietnam 

Submission deadline: At least 15 days before the foreign worker is expected to start working in Vietnam. 

Receiving authority:   

  • Ministry of Home Affairs (for cases under its jurisdiction), 
  • Or Department of Home Affairs, where the foreigner is expected to work. 

Applicants:   

  • Employer: Applies to foreign workers working under labor contracts, intra-corporate transfers, execution of agreements, service providers, service sellers, or other applicable cases.  
  • Vietnamese or foreign entities operating in Vietnam: Applies when foreign workers are working under specific contracts or agreements.  
  • Foreign worker: Applies to those entering Vietnam to offer services or to establish a commercial presence.  

Step 2: Wait for the work permit issuance   

  1. Processing time: Within 5 working days from the date of receiving a complete and valid application. 
  1. Issuing authority: Ministry/ Department of Home Affairs where the foreigner will work.  
  1. Result:  If the application is valid and eligible, the foreign worker will be granted a work permit using Form No. 12/PLI – Appendix I of the Decree. của Nghị định.  

If not granted: The competent authority will issue a written response stating the reason for rejection.  

Step 3: Sign and submit the labor contract (applies to certain cases)   

Applicable to: Foreign workers working under labor contracts.  

Requirement: After the foreign worker is issued a work permit, the employer and the worker must sign a written labor contract in accordance with Vietnamese labor law. This must be done before the worker’s official start date. 

Employer’s obligation: The signed labor contract (original or certified copy) must be submitted to the authority that issued the work permit. 

Produre for abtaining a work permit in vietnam
Procedure for abtaining a work permit in viet nam

6/ Work Permit Fee in Vietnam 

The fee for obtaining a work permit is generally regulated by the Ministry of Finance. According to Circular No. 250/2016/TT-BTC, the fee for a new work permit is 400,000 VND per permit. However, this amount may vary slightly across provinces depending on local People’s Council regulations. 

Work Permit Validity: : The maximum validity period of a work permit is 2 years. 

7/ Exemptions from Work Permit Requirement  

In certain cases, foreigners working in Vietnam are not required to obtain a work permit:  

  • Being the owner or capital-contributing member of a company with contributed capital of at least VND 3 billion.  
  • Being a member of the Board of Directors of a joint-stock company with contributed capital of at least VND 3 billion.  
  • Entering Vietnam for work for less than 30 days and no more than 3 times per year.  
  • Performing duties under international agreements to which Vietnam is a signatory.  
  • Other cases as specified in Article 7 of Decree No. 152/2020/ND-CP (as amended by Decree No. 70/2023/ND-CP).  

You can find more detailed information on exemption work permit on the official Government Portal or in this article.  

8/ Penalty for without work permit in Viet Nam:  

Violations of work permit regulations are strictly penalized.  

In case of working without a permit (penalty for without work permit in Viet Nam)   

  • Foreign worker: May be fined from VND 15,000,000 to VND 25,000,000 and may be subject to deportation.  
  • Employing enterprise: May be fined from VND 30,000,000 to VND 75,000,000 depending on the number of violating workers.  
  • Administrative penalties: Detailed in Decree No. 12/2022/ND-CP on administrative sanctions in labor and social insurance. More information can be found at the Ministry of Home Affairs website: https://moha.gov.vn/ 
  • Other sanctions: : In addition to fines, workers may be deported and employers may face suspension of business activities.  

9/ Conclusion 

Applying for a work permit in Vietnam is a crucial legal procedure. It requires careful preparation and strict compliance with the regulations. To ensure a smooth process, you should: 

  • Prepare your application documents thoroughly and completely.  
  • Seek professional assistance if you are not familiar with the procedures. 
  • Comply with the law to avoid unnecessary legal risks.  

Vina TPT proudly offers full-package consulting and support services for obtaining work permits in Vietnam for foreigners. We assist clients with document preparation, application submission, and process follow-up. 

Our service saves you time and effort, ensuring the process is completed quickly and accurately.   

Contact us for detailed consultation.  

Book a free consultation

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Labor & Insurance Knowledge

How to Check Social Insurance Code Online

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Check Social Insurance Code Online

In many administrative procedures related to labor and insurance, identifying the social insurance code (SI) is a mandatory step.

Currently, users can easily check their social insurance code online via the VNeID application, the Vietnam Social Insurance website, or information provided by the employer.

The article below will guide you on how to check your social insurance code or that of others in a simple, accurate, and situation-appropriate manner.

How to Check Social Insurance Code on the VNeID Application

Step 1: Before checking the social insurance code using VNeID, ensure the application is updated to the latest version. You can check the app store and perform an update if available.

You can check the app store and perform an update if available.

Hướng dẫn tra cứu mã số BHXH online 1
Hướng dẫn tra cứu mã số BHXH online 1

Step 2: Open the VNeID application and log in to your electronic identity account to access it.

Hướng dẫn tra cứu mã số BHXH online 2
Hướng dẫn tra cứu mã số BHXH online 2

Step 3: On the homepage interface, select “Paper Wallet” from the toolbar at the bottom > Choose the “Social Insurance” section to view your social insurance code.

Hướng dẫn tra cứu mã số BHXH online 3
Hướng dẫn tra cứu mã số BHXH online 3

Step 4: The system will request you to enter the set passcode; after entering, you will be redirected to the “Participation Process” section, where your social insurance code will be displayed.

How to Check Social Insurance Code on the Vietnam Social Insurance E-Portal

Step 1: Access the Vietnam Social Insurance e-portal.

Step 2: Enter the following information:

  • Province/City (*): Based on the registered permanent residence.
  • Full Name (*): Choose to type the name “Without Accents” or “With Accents”.

Note: The website defaults to accents; when typing the name, use correct spelling. For example, if your name is Huệ, typing a heavy accent first will result in Hụê, which will not yield search results.

  • Enter at least one of the following: Date of Birth or ID Card/CCCD/Passport Number.
Hướng dẫn tra cứu mã số BHXH online 4
Hướng dẫn tra cứu mã số BHXH online 4

Step 3: Select “I am not a robot” and click Search.

Step 4: View the social insurance code at the arrow as shown in the image.

Hướng dẫn tra cứu mã số BHXH online 5
Hướng dẫn tra cứu mã số BHXH online 5

How to Check Social Insurance Code Using a Health Insurance Card

If using the old health insurance card model, the social insurance code is the last 10 digits on the card.

Hướng dẫn tra cứu mã số BHXH online 6
Hướng dẫn tra cứu mã số BHXH online 6

If using the new health insurance card model, the social insurance code is also the 10 digits on the card.

Thẻ BHYT
Thẻ BHYT

Checking the social insurance code is an essential step for performing procedures related to social insurance, health insurance, and unemployment insurance quickly and accurately.

Hopefully, the above guidance has helped you easily check for yourself or your loved ones when needed.

If you need further support during the declaration process or resolving issues related to social insurance, do not hesitate to contact VINA TPT for specific consultation.

Contact VINA TPT for Support

📞 (+84) 984 980 069
📧 vtpt-infor@classlib.net
🌐 https://vietnamtax.net.vn/
🏢 5th Floor, More Building, 83B Hoang Sa, Da Kao Ward, District 1, HCMC 

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